Executive Secretary
POSCO E&C Saudi Arabia
Total years of experience :14 years, 3 Months
• Provide administrative and clerical support to departments or individuals
• Schedule meetings and arrange conference rooms & alert manager about cancelations or new meetings.
• Manage travel and schedule
• Handle information requests
• Greet and receive visitor.
• Prepare confidential and sensitive documents
• Prepare agenda for meetings and MOM.
• Plans events and volunteer activities
• Coordinate travel arrangements
• Coordinate committees and task forces.
• Maintain hard copy and electronic filing system.
• Sign for UPS/Fed Ex/Airborne packages.
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Manage busy calendar and CEO emails
• Ensure efficient and effective administrative information and assistance.
• Arrange BoD material with CEO & do the full required instruction by coordinating with Board Members
1.Accountant
• Budget Costing .
• Budgetary control .
• Year end budget forecasts.
• Financial systems and documentation .
• Contract Standing Orders for Schools .
• Accounting requirements.
• Implementation of audit reports.
• VAT regulations.
• Cash-flow monitoring
2.Adminstaion
• Receiving Guest & student's families.
• Taking Phone Calls & Handing E-Mail.
• Tracking & Recording Student attendance.
• Multitasking confidentiality, Organization skills & very good communication abilities.
• Provide administrative and clerical support to departments or individuals
• Schedule meetings and arrange conference rooms & alert manager about cancelations or new meetings.
• Manage travel and schedule
• Handle information requests
• Greet and receive visitor.
• Prepare confidential and sensitive documents
• Prepare agenda for meetings and MOM.
• Plans events and volunteer activities
• Coordinate travel arrangements
• Coordinate committees and task forces.
• Maintain hard copy and electronic filing system.
• Sign for UPS/Fed Ex/Airborne packages.
• Create and organize information, and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Manage busy calendar and CEO emails
• Ensure efficient and effective administrative information and assistance.
• Arrange BoD material with CEO & do the full required instruction by coordinating with Board Members
1. update records of fiscal transactions on the computer; posts payments were received from travel agencies and reconcile bank at the end of month and refund amounts for the passengers thru bank transfer;
2. answer corresponds, phone and electronic mail concerning regarding to any financial information and assistance
3. reconcile all banks account and recording revenue thru accounting system - Navision
4. responsible for all revenue cash sales follow up with the seller in show room daily and record all transactions monthly basis at the end of month, sending email to Manager to check cash sales movements
5. issuing authorisation Statements of account to travel agencies by according their Sales and payments
Responsibilities Involved:
- Documentation of all transactions in accordance with Kuwait law and generally accepted accounting principles
- Preparing quarterly investment reports, financial statements, for Treasury Manager
- Gathers information from bank statements; analyzes deposits and withdrawals; forecasts revenues and expenditures to identify cash available for investment.
- Maintains and updates records of fiscal transactions on the computer by using Mar soft system specialized for Treasury department
- Answers correspondence, phone, and electronic mail concerning procedures.
- Preparation of the official letters and send it to banks and investments companies to convert amount and get the payroll reconciliation their accounts.
- Responsible for opening bank accounts and prepare a memorandum to other departments to inform them on behalf of the bank, name and number of account which was inaugurated.
• Bachelor's Degree- 60.26 % from Damascus University 2001-2006 Banking & Insurance Section
