documents controller
British Council - Saudi Arabia
Total years of experience :10 years, 1 Months
● Maintain both digital d and hard copy of KSA staff records, up to date and compliant with audit requirements.
● Prepare end of contract letters, contract renewals and occasionally Job Offers.
● Track contracts end dates and residency expiry date of KSA staff, and request line managers' approval for renewal.
● Create and update personal details master sheet; contact details, Next of Kin, dependents details etc. of KSA staff, which was used later for MYHR service.
● Assist with the recruitment process performing reference checks and occasionally issuing employment contracts.
● Produce and submit monthly reports on hires leavers report and occasionally EDI reports.
● Track contracts end dates and residency expiry date of KSA staff, and request line managers' approval for renewal.
● Track Mandatory courses completion for KSA staff.
● Archive Leavers files
● Supervise administrative support staff.
● Respond to all parents inquiries about school and admission process.
● Help parents with admission process.
● Maintain student files and making sure they were complete according to Ministry of Education regulations.
● Filing out Ministry of Education lists of new students.
● Prepare Job offers and contracts for new employees.
● Assist with the recruitment, interviewing, and selection processes to all applicants and send appropriate correspondence.
● Maintain a detailed record of the turnover.
● Adding new employees to NAV System.
● Handled Employee Medical Insurance.
● Handle all Rotana Media Services President daily requests.
● Maintain confidential records.
● Receive Phone calls, emails and letters and prioritize correspondence for the president.
● Review and edit reports before submitted to the President
● Prepare and summarize monthly reports of advertisements on Rotana channels.
● Schedule president's Meetings.
● Liaise with Jeddah office to manage daily operations
● Handle all Rotana Media Services President daily requests.
● Maintain confidential records.
● Receive Phone calls, emails and letters and prioritize correspondence for the president.
● Review and edit reports before submitted to the President
● Prepare and summarize monthly reports of advertisements on Rotana channels.
● Schedule president's Meetings.
● Liaise with Jeddah office to manage daily operations
French Language and Literature