houda sellami

Working closely with the CEO

Preparing reports, memos, invoices letters, and other documents

Answering phones and routing calls and taking messages

Filing and retrieving corporate records, documents, and reports

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives

Prepare for meetings

Accurately recording minutes from meetings
Greeting visitors and deciding if they should be able to meet with executives

Using various software, word, excel, oracle, ERP, connect

Reading and analyzing incoming memos, submissions, and distributing them as needed

Making travel arrangements for executives

Performing office duties that include ordering supplies and managing a records database

Opening, sorting and distributing incoming faxes, emails, and other correspondence

Provide general administrative support

Drafting letters and correspondences

Arranging meeting, sending calendars and agendas of the meetings.

Following up with the team in order to make sure the demanded tasks are done on time

Following up leaves, absences, substitutions

Arranging travels, booking tickets, processing visas if needed

Managing one assistant

Following up the recruitment process of needed staff in the team

Ordering stationery, equipment and all what the department need periodically

Making sure the decisions, advises and requests of my manager will be executed by the requested manager and follow up with him until the task will be closed....

Working closely with the Chief Procurement Officer

Preparing reports, memos, invoices letters, and other documents

Answering phones and routing calls and taking messages

Handling basic bookkeeping tasks

Filing and retrieving corporate records, documents, and reports

Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives

Prepare for meetings

Accurately recording minutes from meetings

Greeting visitors and deciding if they should be able to meet with executives

Using various software, word, excel, oracle, ERP, connect

Reading and analyzing incoming memos, submissions, and distributing them as needed

Making travel arrangements for executives

Performing office duties that include ordering supplies and managing a records database

Opening, sorting and distributing incoming faxes, emails, and other correspondence

Provide general administrative support

Drafting letters and correspondences

arranging meeting, sending calendars and agendas of the meetings.

gathering tenders submissions, fixing appointments with tenders to negotiate the submitted price

follow up with the team in order to make sure the demanded tasks are done in time

follow up leaves, absences, substitutions, ...


arranging travels, booking tickets, processing visas if needed

managing one assistant

following up the recruitment process of needed staff in the team

ordering stationery, equipment and all what the department need periodically

make sure the decisions, advises and requests of my manager will be executed by the requested manager and follow up with him untill the task will be closed....

follow up the manager doctor and personal appointments, travel schedules, make reminders and notes...

coordinating between site and office team and following up the problems of the execution team

projects worked on :

- downtown views
- address harbor point
- Dubai Greek harbour

• Planning and scheduling meetings and appointments
• Taking minutes of the meeting and doing the follow up on the points
• Provide secretarial and administrative support by maintaining & updating calendar, arrange/ coordinate and prioritize complex schedule and logistic.
• Provide telephone coverage - answer executive phones, take accurate messages, know executive's whereabouts at all times, handle urgent calls with appropriate judgment.
• Establish and maintain confidential records, replenish stationery and arrange for the efficient operation of office equipment to ensure that the manager can function effectively and efficiently.
• Arrange special meeting facilities (e.g. lunch/ dinner, PC projector, etc.); send meeting confirmation emails; prepare and distribute meeting materials agenda and minutes.
• Act as liaison between the Vice President and the department staff
• Proactively follow up on open actions with direct staff and other managers.
• Efficiently arranging complex and detailed travel plans, itineraries, insurance, visa, and agendas; and compiling documents for travel-related meetings.
• Managing the day-to-day operations of the office
• Organizing, maintaining files and records
• Providing quality customer service
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting and analyzing information.
• preparing for the site visits often with the Vice President by preparing the meeting in site and getting the weekly and monthly reports for different sites in order to highlight the different problems facing the PMs then attending the meeting and taking note of minutes in addition of getting the critical points for the close follow up .
• Drafting memo's emails and faxes.
• Planning and organizing the functions and special events.
• Actively taking care of office administration and recruiting.

projects worked on :

- DAMAC Hills
- Akoya Oxygen

• Read, monitor and responding to the principal's email,
• Answering calls and handling queries,
• Preparing correspondence on the principal's behalf,
• Liaising with staff, clients, Suppliers etc.,
• Managing the principal's electronic diary,
• Booking meetings, and ensure the schedule does not clash with other meetings.
• Organising travel, preparing travel itineraries and arranging hotel accommodation.
• Attend meetings in order to write minutes in case of necessary.
• Taking dictation and drafting letters
• Planning, organising and managing events,
• Conducting research on the internet,
• Writing reports, executive summaries and newsletters,
• Preparing papers for meetings,
• Managing and reviewing filing and office systems,
• Typing documents,
• Sourcing and ordering stationery and office equipment,
• Managing an Assistant,
• Provided administrative support
• Monitor emails on daily basis and respond to them as appropriate,
• Manage Distribution and mailing of documents to the concerned Personnel & parties,
• Manage an office fax and Photocopier machines and keeping track of their periodic maintenance,
• Maintaining systematic filing information system in a way that, others can access / trace the required documents very easily,
• Manage and coordinate business appointments for other senior managers as necessary,
• Co-ordination with other office staffs and providing them the information that they require,
• Arranging meetings with subcontractors on time to time to update the progress of works,
• Manage & coordinate and ensure the attendance of senior executives for weekly / monthly Project progress meetings of Client / Consultant with our project site team.
• Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Train and supervise lower-level clerical staff.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.

• screening telephone calls, enquiries and requests, and handling them when appropriate;
• welcoming and looking after visitors;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post;
• dealing with correspondence and writing letters, and taking dictation and minutes;
• producing documents, briefing papers, reports and presentations;
• carrying out background research and presenting findings into subjects the manager is dealing with;
• organizing and attending meetings, and ensuring the manager is well-prepared for meetings;
• liaising with clients, suppliers and other staff;
• organizing and storing paperwork, documents and computer-based information;
• take notes at meetings and assist during presentations
• take dictation for correspondence

• Handling the correspondence of the Managing Director and General Manager.
• Handling all secretarial duties of the Personnel Department which includes maintenance of muster rolls, recording personal files, leave registers, verification of medical cards, recording list of passports of the employees every month, disciplinary action plan, appraisal reports on evaluation of performance of employees and updating the staff list with full details of their records every month.
• Coordinating with other departments regarding employee’s explicit need and urgency of the situation and giving a feed back to the Management.
• Communicating with the employees as representative of the Management.
• Attending Sales meetings, Head of Department meetings and recording the minutes of the meetings.
• Fixing appointments, arranging air tickets, hotel accommodation and business tours for the Management.
• Assisting the Finance Department in the preparation of salary summary of employees, maintaining a medical register, preparation of medical bills, purchase orders for furniture, stores and stationery items.
• Maintaining the annual contracts of fire alarm system, glass cleaning companies and computers.

Attending calls of various clients, transferring the calls to the concern departments, receiving complains, typing forms in Arabic and English, Translation.

1. Prepare correspondence, reports, and materials for publications and presentations.
2. Setup Manager’s travel arrangements.
3. Setup accommodation and entertainment arrangements for company visitors.
4. Maintain Manager’s calendar.
5. Setup and coordinate meetings and conferences.
6. Create, transcribe, and distribute meeting agendas.
7. Answer telephones and handle in appropriate manner.
8. Meet and greet clients and visitors.
9. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. Coordinate project-based work.
10. Supervise support staff.