Emad Sawaftah

* Manage all HR Operation functions including employee relation matters, annual, sick, & emergency leaves, employees requests, cancellations, maintain employees master on ERP system.
* Implement the Recruitment cycle starting from vacancy identification until short list & select qualified candidates.
* On-boarding orientations, HR & Admin induction for new joiners.
* Process payroll through Oracle system, produce monthly salaries & related payments such as leave payments, education allowances, HRA payments, gratuity payment calculations.
* Follow up all PR related tasks such as visa's & passports expiries, cancellations, visa issuance .
* HR development functions including succession planning, employee's satisfaction surveys, Org. charts, JD's, leave planning, performance management system, KPI's & BSC, Salary band & grades matrix.
* Manage all admin related tasks including time keeping, accommodation arrangements, staff catering, transportation.
* Create HR & Admin related agreements, & Monitor the expiry dates for renewals, ensure full utilization of all facilities .
* Negotiate with Admin suppliers for proper terms & conditions, & ensure get required service or products with required price & quality.
*Coordinate with all departments & solve all employees HR & Admin related problems, & answer their concerns professionally.
* Establish, implement, & adjust company policies & procedures & ensure full alignment with UAE MOL law.
* Process all internal memos, announcements, & correspondences.
* Highlight & recommend to the top management all proposed changes in Org. Charts, & strategic decisions .
* implement all cost saving procedures, & ensure effective contribution in sustain business success.
* Implement the training plan, execute training schedule, implement in-house & outsource training programs.
* produce daily & monthly reports, keep track all strategic matters & take corrective or preventive actions when & where are required.

At: Xtramix Group Member of Al jaber group (Xtramix concrete solutions L.L.C, Xtramix International Precast L.L.C, Xtramix Cement products factory L.L.C)

Location: Abu Dhabi, United Arab Emirates

Company Industry: Manufacturing: Ready mix, Precast, & Cement products

Job Role: Human Resources/Personnel, Admin, PR.
Reporting to : Managing director (N-1)
August 2013 - Present

Job responsibilities:
Human Resources - General
Over-all manpower cost control
Manpower planning, utilization and budgeting.
Organizational planning and assistance business goals achievements.
Compensation management reviews and analysis.
Strategic planning modification and alignment.
Ensure Employee satisfaction
Divisional process control & audit.
Sustenance of performance oriented culture.
Support process automation and/or process system migration to new software.
Develop an effective system for getting feedbacks from employees.
Revise and keep improving HR & Admin procedures and policies.

HR Operations
Ensure 100% effectiveness of employee relations.
Ensure timely compliance to employee requests.
Keep monitoring manpower frequency and its impact.
Revise and approve daily requests and correspondences.
Revise daily & monthly reports.
Ensure proper control for staff attendance and workers timesheets.
Ensure proper HR inductions for new joiners and transferred employees.

Recruitment
Quick Talent acquisition / recruitment quality.
Ensue vacancies are filled as per requirements.
Ensure the selection of right candidate.
Ensure approval of Employee Requisition Form and Offer Letter.
Conducts effective interviews.
Effective negotiations regarding offer letters and should be align with CBM.



Payroll
Follow-up timely readiness of Staff and Workers payroll.
Revise and approved the WPS file.
Bank transfer of salaries.
Revise and approved final settlement, leave settlements
Manage the frequency of Overtime and Trip Allowance Cost on monthly basis.
Manage the preparation of payroll reports (daily, monthly).
Revised and approved salary deductions, increments, demotions and benefit adjustments.
Ensure the timely salary disbursement of Staff and workers.
Follow up all issues with AJEX

HR Development
Development of training plan.
Ensure training effectiveness and assessment is been put into practice.
Implementation of Employee Satisfaction Survey, study the feedback and addressed to Management.
Implementation of Performance Evaluation (Form A and From B)
Coordinate with Head of Departments regarding their annual Balance Scorecards and KPI’s.
Manage the updates of Job Descriptions and Organizational Chart.
Review the Compensation Benefit Matrix
Implementation of Succession Plan

Administration
Manage the cost control on all admin related expenses.
Control and ensure full utilization of camps thru proper internal transfers.
Control kitchen supplies, stationary utilization and requirements.
Control food and accommodation costs.
Monitoring and maintenance of all company assets, facilities, building, and equipment’s.
Ensure the compliance with high standard housekeeping conditions.
Ensure quality of food and accommodation provided.
Ensure compliance to administration quality process.

Public Relations
Ensure reduction to zero penalties - no impose fine/penalty within the year.
100 % visa utilization.
Ensure time delivery of service requirements
Quick actions and attention / settlement to PR related matters.
Ensure compliance to public relations quality process.

Reporting to : HR Director.
May 2004 - August 2013
Job Responsiblties:
Administering payroll oracle system (600personnel)
Processes a wide variety of payroll documents and reports (e.g. time sheets, withholding information, employee contributions, union dues, longevity, leaves, supplements, stipends, etc.) for the purpose of disseminating information to appropriate parties.
Prepare salary statements; calculate compensations & benefits for both of employees and workers. 
Recruitment process: Arrange the interviews, candidate’s selection, & Offer letters.
Preparing and controlling annual employee's assessment process.
Hr training & development : Org Charts, training plan, job descriptions
Dealing with complex queries and complaints on the telephone, by email and in person.
Prepare daily and monthly reports & dealing with a wide range of human resource issues,  
Review and update work's system, and formulas (ISO9001: 2011)
Managing administrative responsibilities such as: Legal/Police matters, General Public Relations Communications, housekeeping, employee transfer, Company license & insurance renewal,
Employee-related matters such as: Employment Offers, Contracts, Immigration, correspondence/letters, certificates, memoranda, leaves procedures Travel & Hotel bookings, Resignation/Termination procedures and other employee's requests
Managing, supplying, and distributing manpower as work required, and keeping personnel records. 
Controlling both of in-house and hired equipments: Daily & monthly working reports, breakdowns, and registrations renews, Gate passes, road permits.
Procurement functions: LPOs, materials, spare parts, & stationery requests, then contact with suppliers for quotation's, and follow-up.
Coordinate with manpower subcontracts: New hires, Terminations, time sheets, planning.
Experience in the provisions of Emirates Labor Relation Law