Material Controller/Coordinator
Arlo Aluminum Company, Inc.
Total years of experience :32 years, 0 Months
• Tracking material shipment, its forecast dates ETD to ETA and other related information.
• Monitor and check actual shipment contents from suppliers/vendors and validate supporting documents.
• Allocate materials in planned manner.
• Record keeping (review, update, maintain) manual and electronic ledgers and reports.
• Coordinate the transport and transfer of materials, other supplies and equipment from one project to another and setting priorities ensuring they are met.
• Confirm the availability and variance of materials from designated project prior to PR & PO preparation against Material List.
• Manage deliverables of the project by proper coordination of requirements, reporting errors and issues to the concerned people and coordinate with relevant team members for timely deliveries.
• Update Stock Statements and Inventory Summary in timely basis as to carry out inventory control activities in line with an approved procedure to ensure the availability of the right material at the right time, right place at the right cost and at optimum stock level. Make certain stock evaluation and replenishment are met.
• Take part in the process of documentation and participate in the final documentation as to carry out handover & close out report.
On-Going Projects Handled:
* United Laboratories Corporate Centre (Phase-1)
* BDO (Banco de Oro) Tower
* SM Megamall Bldg.D
* Eton Centris Cyberpod
* Richmonde Hotel-Iloilo
Techno Q is an industry-leading systems integrator specializing in audiovisual, security, control, fire, lighting, IT, broadcast, and hospitality management system solutions. Utilize cost-efficient advanced technology components to provide quality customised system integration services. Reporting to the Coordination Manager with
Key responsibilities:
- Managed, organized and control the existing ISO system maintenance of office files and documents.
- Administer the file room, maintain document quality control system and update the register logs and files for Projects and Micros-Hospitality departments.
• Liaised with the technical project team members (System Project Engineers) on the report update of integration service done in the project.
• Collect and collate the adequate information required prior to weekly accomplishment to incorporate in the Monthly Project Manager’s Report.
• Administer the order of technical submittals i.e. Schematic system drawings, shop drawings & as-built drawings, material sample and specification, method statement and project schedule.
• Maintain, monitor and track record status in the registry logs.
• Updating manpower allocation in the project.
• Set up and manage project documents hard and soft copy files in accordance with project document indexing and filing system. Ensuring all project documents are checked, approved and properly distributed to concerned authorities in accordance with the company document management procedure and work instructions.
Project comprises:
* Large scale system integration service to big companies.
* Small scale system integration to residential projects.
• Administer and organized all project requirements/activities in cooperation with and under the direction of Project Director and Managers.
• Liaise with the division or department heads for the proper coordination to identify and define the scope, objective and requirement of the project.
• Coordinate the facilitation of the required manpower and equipment of the project site.
• Administer the order of technical submittals i.e. Shop Drawings, Construction Schedule, Structural Calculations, Material Samples & Product Specifications, Methodology and Test Reports prior to Architects and Consultants approval. Proactive in following up the status, tracks record in the registry logs and maintain up-to-date reports adhered to define the quality of the project deliverables.
• Prepare daily and weekly progress report from gathered data/information to incorporate in the Monthly Project Manager’s Report outlining budget & expense report, man-days and man-hours allocation, sub-contracts & construction schedule. Making sure the management needs are met while the project evolves.
• Communicate accurately and effectively to project team particularly to the QS, the relevant information and supporting documents prior to the preparation and pricing of construction cost and contract claims. Assist in the performance and work accomplishment of awarded subcontractors to check the accuracy of monthly payment applications during the life of the subcontract and at the completion of the work.
• Request quotes or expedite procurement and purchasing of extreme priority materials when necessary for the additional proper project execution to meet the required schedule.
• Participate in the final documentation as to carry out handover & close out report.
Project Undertaken:
Masdar Institute of Science & Technology (MIST-Phase 1a)
• Coordinate with the internal team members (design team and production line) for the verification of the cutting and design of material from released cutting list to finish product.
• Monitor the fabrication and delivery of the manufactured aluminum products.
• Cutting List registry update to monitor releases at the shop floor avoiding double production.
• Collate and summarized Daily Production Report collected from the shop floors.
• Prepare and monitor man days and man-hours allocation report.
• Provide assistance to manage and organize the daily activity of the production warehouse prior to inventory control of production materials exclusively for a certain project.
• Participate in the final documentation as to carry out handover & close out report.
Projects Involvement:
Al Mas Tower, Al Salam Tecom, Gold & Silver Tower, Global Lake and Bay Square
1) Assistant to the Managing Director to facilitate the overall project requirements to administer the required financial report including budget planning process and the overall procurement/purchasing of materials for small scale projects.
2) Reviews contracts, tender and post process technical bid documents and other pertinent documents related to prospective and awarded projects. Maintain up to-date records of the projects execution and difficulties encountered by current projects for use in future tenders. Assist to formulate change orders to existing prime contracts and subcontracts for change in scope and pricing.
3) Administered the recruitment of manpower for the project, payroll processing and attendance monitoring prior to project manpower scheduling. Administered the effective implementation and tracking of any legal requirements or provided benefits of the employees including the insurance benefits of the workers and supervised general clerical works of subordinates.
4) Administer, delegate and supervise subordinates in the overall coordination of project requirements both on office and jobsite. This includes the preparation of proposals and quotations with regards to project requirements. Balancing multiple tasks between office and the project from mobilization to de-mobilization and project turnover/completion & Progress Accomplishment Reports prior to Progress Billings.
1) Review construction schedule and make adjustment as to the production and jobsite condition of the project. Assist in the facilitation of Manpower and Equipment schedule prior to project site mobilization. Coordinate, liaise and administer the order of submittals, i.e. Shop & Fabrication Drawings, Material Samples & Product Literatures/Brochures, Construction Methodology, Construction Schedule, Structural Calculations and Testing Reports prior to approval.
2) Executive Assistant to the Construction Manager concerning all aspects of the activities of the office and project administration by assisting him in the preparation of Project Manager’s Report on a monthly basis, outlining profit, sub-contract and schedule status on each project for review by the General Manager prior to Progress Billing.
3) Assist to Contracts Administrator as to the following activities:
- Provide proper information and supporting documents to the QS for preparation and pricing of construction cost and delay claims, as required to ensure compliance with the construction contract under the supervision.
- Assist to monitor the performance of awarded subcontracts, assist to check the accuracy of monthly payment applications during the life of the subcontract up to completion of the work. Assist to formulate change orders to existing prime contracts and subcontracts for change in scope and pricing in accordance to the BOQ and bid documents.
- Purchasing and procurement works by expediting orders including merchandise import coordination in the receipt of goods of various product lines and clearances of all invoices. Review and settlement of any claims as may be raised by subcontractors.
4) Delegate and supervise subordinates in the overall project site requirements as to site warehouse material control and inventory, panel installation monitoring and purchasing/procurement services of extreme priority requirement of the project in order to meet the required schedule.
Projects Undertaken/Involvement:
G.T. Tower International
RCBC Plaza
1) Maintain close coordination with inter-department and the project site for the project site requirement by monitoring the fabrication and delivery of the assigned projects, i.e. Curtainwall panel, aluminum flashings, sliding doors/windows, Alpolic panels and accessories.
2) Work closely with the design team and production line supervisors and foreman regarding inquiry on the cutting and design of material from the released cutting list to finish product.
3) Check & prepare material quantity take-off from the cutting list as to the instruction and requirement of the Production Manager prior to release at the shop floor for production. Regular update of the Cutting List Registry to monitor the released cutting list at the shop floor and collect, collate and summarized the Daily Production Report from shop floors.
4) Manage warehouse inventory control of production materials. Organize and supervised the daily activity of the warehouse. Checked and monitor the incoming and outgoing of materials exclusively for production division.
5) Serve also as an extension of HR and administration department to work closely on the selecting and recruitment of manpower required on the fabrication area. Administer the fabrication attendance monitoring prior to payroll processing, manpower planning and utilization of resources.
Projects Undertaken:
Urban Tower
Wynsum Corporate Center Tower
Landbank Tower
Forbes Tower
Shaw Tower.
1) Maintain close coordination with inter-department and the project site for the project site requirement by monitoring the fabrication and delivery of the assigned projects, i.e. Curtainwall panel, aluminum flashings, sliding doors/windows, Alpolic panels and accessories.
2) Work closely with the design team and production line supervisors and foreman regarding inquiry on the cutting and design of material from the released cutting list to finish product.
3) Check & prepare material quantity take-off from the cutting list as to the instruction and requirement of the Production Manager prior to release at the shop floor for production. Regular update of the Cutting List Registry to monitor the released cutting list at the shop floor and collect, collate and summarized the Daily Production Report from shop floors.
4) Manage warehouse inventory control of production materials. Organize and supervised the daily activity of the warehouse. Checked and monitor the incoming and outgoing of materials exclusively for production division.
5) Serve also as an extension of HR and administration department to work closely on the selecting and recruitment of manpower required on the fabrication area. Administer the fabrication attendance monitoring prior to payroll processing, manpower planning and utilization of resources.
1) Review construction schedule and make adjustment as to the production and jobsite condition of the project. Assist in the facilitation of Manpower and Equipment schedule prior to project site mobilization. Coordinate, liaise and administer the order of submittals, i.e. Shop & Fabrication Drawings, Material Samples & Product Literatures/Brochures, Construction Methodology, Construction Schedule, Structural Calculations and Testing Reports prior to approval.
2) Executive Assistant to the VP-Operations concerning all aspects of the activities of the office and project administration by assisting him in the preparation of Project Manager’s Report on a monthly basis, outlining profit, sub-contract and schedule status on each project for review by the General Manager prior to Progress Billing.
3) Assist to Contracts Administrator as to the following activities:
- Provide proper information and supporting documents to the QS for preparation and pricing of construction cost and delay claims, as required to ensure compliance with the construction contract under the supervision.
- Assist to monitor the performance of awarded subcontracts, assist to check the accuracy of monthly payment applications during the life of the subcontract up to completion of the work. Assist to formulate change orders to existing prime contracts and subcontracts for change in scope and pricing in accordance to the BOQ and bid documents.
- Purchasing and procurement works by expediting orders including merchandise import coordination in the receipt of goods of various product lines and clearances of all invoices. Review and settlement of any claims as may be raised by subcontractors.
4) Delegate and supervise subordinates in the overall project site requirements as to site warehouse material control and inventory, panel installation monitoring and purchasing/procurement services of extreme priority requirement of the project in order to meet the required schedule.
Projects Undertaken:
Citibank Tower
Ayala Triangle Tower
1) Maintain close coordination with inter-department and the project site for the project site requirement by monitoring the fabrication and delivery of the assigned projects, i.e. Curtainwall panel, aluminum flashings, sliding doors/windows, Alpolic panels and accessories.
2) Work closely with the design team and production line supervisors and foreman regarding inquiry on the cutting and design of material from the released cutting list to finish product.
3) Check & prepare material quantity take-off from the cutting list as to the instruction and requirement of the Production Manager prior to release at the shop floor for production. Regular update of the Cutting List Registry to monitor the released cutting list at the shop floor and collect, collate and summarized the Daily Production Report from shop floors.
4) Manage warehouse inventory control of production materials. Organize and supervised the daily activity of the warehouse. Checked and monitor the incoming and outgoing of materials exclusively for production division.
5) Serve also as an extension of HR and administration department to work closely on the selecting and recruitment of manpower required on the fabrication area. Administer the fabrication attendance monitoring prior to payroll processing, manpower planning and utilization of resources.
Various Projects Undertaken
(Many to mention)
Completed and graduated the Bachelor of Science in Business Administration, Major in Economics.
Undergraduate of the Bachelor of Science in Architecture, unable to finish due to health problem that time but this has been serve as my passport to have extensive work experience in the field of project administration in the aluminum construction industry.
