PA to the CEO
Palma Holding
Total years of experience :13 years, 7 Months
1. Liaise with other staff on matters relating to the organization’s operations.
2. Prepare reports, memoranda, correspondence and briefing notes for investor and Board of Director’s meeting.
3. Maintain confidential files and documents.
4. Attend meetings and act as the Corporate Secretary as required.
5. Maintain appointment diaries and make travel arrangements for the Chairman and CEO.
6. Process visa application for the Chairman, CEO and their families if required.
7. Process incoming and outgoing mail, filing correspondence and maintaining records.
8. Screen telephone calls and answer inquiries.
9. Take and transcribe dictation of letters and other documents.
10. Draft legal documents and letters.
11. Maintain a filing system for all legal documents.
12. Supervise other secretarial and clerical stuff.
HR Executive:
13. Update employee information on leave taken and accumulated, employment history, salaries, qualifications and training.
14. Raise records for newly appointed employee and check records for completeness.
15. Receive and record job vacancy information from Department Heads such as details about job description, salaries and conditions of employment.
16. Process applications for employment and advise applicants of results.
17. Receive and answer inquiries about employment entitlements and conditions.
18. Arrange for advertising of job vacancies, interviewing of applicants and selection of staff
19. Compile data from personnel records and prepare reports.
20. Store and retrieve personnel records and files on request.
21. Prepare, revise and issue company policies and procedure.
22. Provide advice and information to management on workplace relations, policies and procedures, staff performance and disciplinary matters.
23. Arrange the induction for newly appointed staff and provide information on conditions of employment, salaries and promotional opportunities.
24. Prepare Salary Certificate and Employment Certificate upon request of the employee.
With Global Invest Property Brokerage LLC, I handle MD’s diary and do HR jobs. Monitoring and assisting accounts department are part of my duties and responsibilities. I am responsible in coordinating with clients, owners and agents. I played as a first point contact in the company. Company email and CRM database is handled by me and all changes in company’s policies, databases and advertisements will go under my approval.
I've worked with Pacific Investments as secretary cum receptionist. Where I am the one who receives and screen all incoming calls pertaining to Facility Management of the company. I handles the resource planning in terms of employee schedules. Part of my responsibility is to follow up all pending invoices as well as updating tenants contract especially those who are due for renewal. It is also part of my job to update latest advertisement through company's website. I prepare contracts for new tenants. I schedule meetings for managers and employees. Preparing minutes of meeting in a timely manner is one of my job responsibility.