Recruitment In- charge
NStyle International
Total years of experience :18 years, 7 Months
RECRUITMENT
Planning & preparation
Responsible for sourcing needs of assigned stores
Operating a structured recruitment programme to fulfill business needs
Identifying appropriate & high quality candidate pools
Identifying cost- effective advertising process within public domain
Screening applications & CVs received in a timely manner & in-line with our equal opportunities policy
Identifying the best candidates & issue invites to recruitment sessions with agreed time limits
Delivering planned, regular recruitment sessions in line with operational needs
Placing successful candidates as required
Ensuring all relevant identification documentation is recorded in line with UAE Labour Law regulations prior to confirming a candidate placement
Assessing new employee performance and review recruitment process accordingly
Conducting exit interviews with team members & provide feedback to ops manager
INDUCTION & TRAINING
Overseeing the over- all training requirements and to monitor and evaluate the training as a whole
Developing effective induction programme
Conducting appraisals
Devising individual learning plans
Monitoring and reviewing the progress of trainees through questionnaires and discussions with managers
RECRUITMENT
Establishes recruitment requirements by studying organizational plans and objectives; meeting with company owners and managers to discuss the existing and future needs
Determines applicant’s requirements by studying job specifications and qualifications
Attracts applicants by placing job advertisements in newsgroup and job sites
Accomplishes human resources and organization’s missions by completing related results as need
GENERAL ADMINISTRATION OF CLIENTS
Develops and implements human resource plan and personnel management including policies and procedures
Develops and designs job description
Explains the provisions of the personal policy
Explains the employment standards and legislation such as compensation based on labour standards
1. Provide support to supervisors and staff to develop the skills and capabilities of staff.
• Ensure that accurate job descriptions are in place.
• Provide advice and assistance when conducting staff performance evaluations.
• Identify training and development opportunities.
• Organize staff training sessions, workshops and activities.
• Provide basic counseling to staff who have performance related obstacles.
• Provide advice and assistance in developing human resource plans.
• Provide staff orientations.
2. Monitor staff performance and attendance activities.
• Investigate and understand causes for staff absences.
• Recommend solutions to resolve chronic attendance difficulties.
• Provide advice and recommendations on disciplinary actions.
• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.
• Ensures employee grievances and disciplinary procedures are monitored.
3. Provide information and assistance to staff, supervisors and Council on human resource and work related issues.
• Develop and implement a human resources plan and personnel management policies and procedures.
• Provide advice and assistance to staff and management on pay and benefits systems.
• Explain and provisions of the personnel policy.
• Explain employment standards and legislation such as workers compensation based on labour standards.
• Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through contribution agreements and other special funding arrangements.
• Attend meetings and briefings to provide information, when necessary.
4. Monitor turn- over and ensure smooth exit of the resignees:
• Provide assistance on visa cancellation and transfer.
• Ensure that exit interviews are conducted and a proper monthly analysis.
• Ensure that exit clearance and final settlement are completed.
• Prepare and post job advertisements, screen applications, arrange interviews, participate in selection process, and administer pre-employment tests as required.
• Provide general administrative support such as preparing correspondence, forms and
reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.
• Prepare source documentation needed for new hires, or effective changes in pay,
status, or benefits.
• Establish, maintain and control personnel, employees, recruitment relations records, files, correspondence, reports, and organization charts.
• Manage sensitive and confidential matters like personnel relations, employee relations, and organizational changes, planning and protecting the security of information, data and files.
• Respond to and putting through various queries from managers and employees, and
from other agencies or departments.
• Exercise individual judgment while dealing with potential or real troubles on own initiative and bringing them to manager’s attention
• Interpret, assist and advise employees and managers regarding cooperative agreement
applications, leave management and benefit administration, and HR procedures and policies within the specified guidelines.
• Coordinate in volunteer and staff training events or programs and recommending resources, as needed.
• Keep up current issues and matters in the organization related to HR department.
• Handle issues and inquires in unavailability of HR Manager.
• Administer driving and criminal record checks.
• Maintain employee file records up-to-date by handling changes in employee status in timely manner.
• Ensure effective reception or proper approvals on forms and enter changes in the
system.
• Provide assistance in monitoring employee performance appraisal process.
• Interact with and supplying information to employees, department heads, and job applicants.
• Greet visitors and callers; answer questions as knowledge permits; assist or refer visitors and callers; take messages.
• Process incoming mail and other materials; prioritize materials for action; distribute outgoing mail.
• Schedule appointments; schedule and set-up meetings, including serving beverages; provide necessary materials for scheduled meetings as assigned; makes travel arrangements.
• Draft routine memoranda/correspondence; proofread, edit, and keyboard memoranda, correspondence, reports, proposals, job descriptions, and other documents.
• Copy, distribute, and file documents and records.
• Compile new hire information and prepare personnel recommendation documents for manager’s signature and board approval.
• Post vacancies and recruitment information on the district website and as assigned; post vacancies in compliance with hiring authorizations and contract language; distribute job postings as assigned.
• Prepare application, vacancy, and job fair materials; ensure materials are available for visitors; send materials to applicants as requested.
• Assemble applicant files; enter and maintains database of applicants for retrieval and review; prepare application files for administrator review.
• Prepare materials for new employee orientation sessions, staff development, and other employee communications, as assigned.
• Order department supplies, materials, and equipment; ensure requisitions are
appropriately authorized.
• Monitor the department budget and track expenditures.
• Perform research for the Human Resources Manager, assist with special projects and perform related duties as assigned.
• Research data on readership or viewership statistics and surveys.
• Based on the findings, determine the best media plan for his client that would have the maximum reach, impact and recall value.
• According to the client’s campaign objectives and budget, work with different
departments like the media team, creative team and accounts department to make a successful campaign.
• Ensure the most appropriate medium, the ad’s position in the medium, correct
time/season, and decide how to allocate funds etc.
