Head of HR & Administration
HPES
Total years of experience :11 years, 9 Months
• Recruitment & Selection.
• Design new HR Policies and Procedures.
• Developed new Employee manual.
• Organization restructuring.
• Monitoring Employee Performance & advising Managers.
• Employee Relations - Addressing employee related issues & providing solutions.
• Develop employee database from scratch.
• Advice, direct & coordinate PRO on issues pertaining to employees and administration.
• Issue and track of various HR related documents related to an employee.
• Payroll processing.
• Prepare & analyze various HR reports.
• Managing different site administrators.
• Preparation of Leave Settlements & End of Service Settlements.
• Modification of ERP.
• Resolving Employee Grievances.
• Advising the management on resolving employee related issues.
• Design, plan and implement HR Policies and Procedures.
• Preparation of HR Handbook.
• Performance Management - employee appraisals, rewards.
• Employee Relations - Addressing employee related issues & providing solutions.
• Employee data maintenance - Attendance, leave, warning letter, appreciations.
• Coordination with PR Dept. on renewal/cancellation of visas of employees and Emirates ID renewal.
• Issue and track of various HR related documents related to an employee.
• Preparation of Leave and End of Service Benefits.
• Assist in processing payroll.
• Preparation of various HR reports for the management.
• Assigning tasks, duties and responsibilities to Document Controllers.
• Office Administration.
• Monitoring Office expenditure.
• Coordination with accounts Dept. for pending or unprocessed leave and final settlements.
• Updating HRMS with deletion and addition data’s.
• Taking care of Office stationery and materials.
• Coordinating and solving issues related to various work sites.
• Various other Administration activities.
• Coordination with Recruitment Team for New Hires.
• Preparation of Offer Letter, Appointment Letter and Contract letter along with Salary break up.
• Onboarding and Induction of Employees. Complete joining formalities, collection of Employee Documents and Document Filing.
• Maintenance of all Employee Records. Updating of HRMS system with data of New Hires.
• Conduct Background and Reference checks for New hires.
• Coordination with Bank Executive for opening New Accounts, Issuance of Employee ID card.
• First Point of Contact for all employee Queries and Information.
• Updating Employee details such as Bank records, Resignee data and Insurance details on regular basis.
• Coordinate with respective Managers for Rewards and Recognition to Employees.
• Engaged in tracking employee Birthdays and Anniversaries and Gifting Employees as part of Employee Engagement Strategy.
• Maintaining Timesheets, consolidation of employee Attendance with details of sick leave, absences and holiday leave for Processing payroll.
• Coordinate with finance for salary processing including Taxation, reimbursements, Gratuity, Incentive & other employee payouts.
• Monitoring Office expenditure and taking care of Office Administration ensuring the smooth functioning of day to day activities.
• Manage and reconcile daily, weekly, monthly and annual accounts
• Grievance handling of employees.
• Consolidate list of Employee Increments for Performance Review and Hikes.
• Consolidate Training needs of Employees.
• Arrangement for Travel arrangements & organized accommodation for Employees.
• Coordinate in preparation of weekly and monthly HR MIS report.
• Conducting Exit interviews.
• Compliance of HR Practices & policies in conjunction with management pertaining to exit, F&F settlement & induction.
• Organizing RNR (Reward & Reorganization) ceremony on Monthly & Quarterly basis.
• Talent Acquisition & Management
• Preparation of Offer Letter & Appointment Letters, Handle the Joining Formalities of Employees.
• Employee Engagement
• Payroll & Attendance Management - Maintain staff attendance records, Leaves and policies.
• Performance Management
• Inducting a new incumbent into the company.
• Attend to staff grievances and counseling of staff.
• Performance Appraisals / Performance Management System
• Monitoring compliance of statutory formalities.
• Preparing and monitoring payroll and related expenses.
• Promotions / Increments to Staff.
• Staff Welfare
• Exit Interview & Analysis of the same
• Ensuring an updated Human Resource Information System.
• Handling disciplinary issues.
• Compliance & implementation of HR Policies
• Compliance of all the personnel documentation with the regulatory framework (law, internal procedures, internal policies)
• Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time.
• Orients new employees by providing orientation information packets; reviewing company policies; gathering withholding and other payroll information; explaining and obtaining signatures for benefit programs.
• Documents human resources actions by completing forms, reports, logs, and records & ensuring documentation for each employee is complete.
• Ensure that all new recruits understand their job and settle down well within the company
• Pays employees by calculating pay; distributing checks; maintaining records.
• Arranging the documents for External Audit.
• Monitor Admin activities.
• Approval of petty cash expenses.
• Managing travel arrangements for MD and staff.
• Ensure all vehicle fines are paid up and registrations renewed as required.
• Purchase of office equipment when required.
• Maintenance of Personal files & HR Documentation
• Make sure Salary and Statutory payment done as per rule
• Monitor the agreement of Contractors & Vendors.
• Providing training on safety measures to the new joinees (on the job training, classroom training) and demonstrate leadership within the team to keep them focused on the end result.
• To Manage resources working on Machinery and Material and look after them to complete the work within the Planned Date.
• Preparation of documents like Daily Work Reports & Man-Power allocation records.
Secured First Class throughout all semesters.