Document Controller
Green Vision Contracting LLC
Total years of experience :9 years, 2 Months
Maintains, manages and monitors all important document either for a particular project or whole organization and assures that it is kept updated and easily accessible and stored.
Filing and archiving of documents, hard or soft copies in which retrieval will be easy for future reference and maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Preparing and Sending of document transmittals.
Updating, rearranging, filing, maintaining the document management system.
Controls the superseded drawings/document by replacement with the latest version, typing of site documents, and follow up of all the site needs.
Coordinate all activities related to the Document Control procedure, including technical document, drawings, and commercial correspondence.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Monitoring of emails and disseminate to respective staff.
Preparing and submitting Contractor’s Inspection Request (CIR), Work Notification Request (WNR) and Material Inspection Request (MIR) to the MEP Contractor.
Assisting the Project Manager, Engineers and site staff in administrative jobs as per requested/ if needed.
Document Controller cum Sales Coordinator | Middle East Gate Holding LLC, Abu Dhabi, UAE March 2017 - Present
Middle East Gate Holding LLC is the parent of four companies under one umbrella: Green Vision Contracting LLC, Spectrum General Trading LLC, Portec-Link Trading Agencies, and Cool Pro Duct Solution. These companies provide a full spectrum of MEP services, from Engineering and construction and supplying materials for different contractors.
With Spectrum General Trading LLC (Nov. 2017 - Present):
Duties and Responsibilities Sales:
Coordinating with local and international suppliers.
Preparing and sending Purchase Orders, both local and international.
Preparing Quotations to be sent to clients.
Deals with international suppliers.
Follow up with the customers regarding the orders and deliveries.
Arrange, manage and track deliveries and shipments from other country to UAE, vice versa.
Prepares and send Invoices and Delivery Notes.
Maintains, updates and arrange soft and hard copy of company files, logs and other must-keep files.
Provide support and assistance to General Manager, Application Engineers, and Sales Engineers if needed.
Secretarial assistance to overall management.
Technical:
Prepares and send project related documents (i.e. Technical Submittal, Material Submittal, Compliance Statement, Method of Statement, etc.)
Initial selection of products as per Project specification and prepares costing and estimation for quotations.
Provide support and assistance to Technical Manager if needed.
With Green Vision Contracting LLC (March 2017 - October 2017):
Project Involved/ Handled (as HVAC Sub-Contractor):
Burjeel Medical City, MBZ City, Abu Dhabi, UAE Main Contractor: Commodore
MEP Contractor: Commodore MEP Consultant : Society Technology House March 2017 - November 2017
Abu Dhabi Trade Center Extension - Phase 3, Abu Dhabi, UAE Main Contractor: Ghantoot Building and Transportation MEP Contractor: Galaxy Advanced General Cont. Co. LLC
Consultant : Khatib & Alami Consolidated Engineering Co. Consultant : AECOM
July 2017 - September 2017 Duties and Responsibilities
Maintains and monitors all important documents either for a particular project or whole organization and assures that it is kept updated and easily accessible and stored.
Filing and archiving of documents, hard or soft copies in which retrieval will be easy for future reference and maintain the documents and drawings in the Document Control office under safe custody.
Preparing and Sending of document transmittals.
Updating, rearranging, filing, maintaining the document management system.
Controls the superseded drawings/document by replacement with the latest version, typing of site documents, and follow up of all the site needs.
Coordinate all activities related to the Document Control procedure, including technical document, drawings, and commercial correspondence.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Monitoring of emails and disseminate to respective staff.
Preparing and submitting Contractor’s Inspection Request (CIR), Work Notification Request (WNR) and Material Inspection Request (MIR) to the MEP Contractor.
Assisting the Project Manager, Engineers and site staff in administrative jobs as per requested/ if needed.
Conducting market research.
Developing the marketing strategy.
Contact different establishments and get them as a tie-up company.
Prepare contracts for the clients.
Do marketing for the tie-up companies.
Attend business meetings.
Talks to the client for those who wants their company or products to be advertised by all means.
Customer relationship management.
Creating and developing new innovative ways to communicate the company message to their existing clients.
Prepare, compile and sort documents for data entry.
Check source documents for accuracy.
Obtain further information for incomplete documents.
Update data and delete unnecessary files.
Combine and rearrange data from source documents where required.
Enter data from source documents into prescribed computer database, files and forms.
Transcribe information into required electronic format.
Scan documents into document management systems or databases.
Check completed work for accuracy.
Maintain logbooks or records of activities and tasks.
Respond to requests for information and access relevant files.
Print information when required.
Comply with data integrity and security policies.
Maintain own office equipment and stationery supplies.
Show the patrons where to find exits, bathrooms, and concession stands.
Answer various questions.
Ensure all patrons’ needs are met.
Seat patrons in an orderly fashion.
Help eject disorderly or obnoxious patrons.
Ensure everyone adheres to safety rules.
Stamp hands and tickets to those needing to leave early but wishes to return.
Hold doors open for patrons as they exit.
Count and record tickets as they are collected.
Handle complaints or suggestions.
Provide assistance to patrons with special needs.
Light the way with flashlights when patron goes and leave their seats.
Ensure exit pathways are properly lit.
Ensure nothing is obstructing exits.
Help patrons down stairs or onto ramps.