Admin Officer
Ajmal Perfumes
Total years of experience :4 years, 8 Months
Admin Responsibilities: • Making monthly statements for Etisalat, Dewa and Aramex for payments.
• Handling all works related to Etisalat and DEWA.
• Applying for medical insurance cards for the employees.
• Forwarding the medical claims for reimbursement.
• Handling the Annual Maintenace contracts of office equipments.
• Applying Emirates ID cards for the employees and renewal of the same.
• Coordinating with other Department Managers.
• Responsible for the renewals of occupational health cards of the workers.
• In absence of the travel coordinator in-charge of ticket bookings.
• Applying other country visas.
• Preparing inter office memos.
• Preparing internal notes.
Admin Responsibilities:
• Maintaining Employee Personal Files.
• Maintaining Confidential Documents and files.
• Responsible for the renewal of Insurances of employees, offices, vehicles, warehouses.
• Coordinating with other Department Managers.
• Responsible for the renewals of vehicle mulkiya, parking cards, petrol cards.
• Making monthly statements for Eppco, Etisalat, Du and Dewa.
• Maintaining a record of all the staff Employment visa/Labour Card Renewals and informing PRO accordingly.
• Preparing the required documents for applying other country visas for our employees and Directors.
• In absence of Company PRO have gone to embassies and Consulates for applying other country visas.
• Drafting letters and taking minutes.
• Preparing Employment offer letters, inter office memos, termination/warning letters.
• Prepare and arrange advertisements for new recruitments.
• Making LPOs.
• In absence of our Ticket coordinator, have booked tickets for company employees and Directors.
• Maintaining inventory of Stationary and Pantry/ Miscellaneous and replenishes stock when necessary.
Retail Responsibilities:
• Making business plans for new projects.
• Making Executive summaries.
• Making PowerPoint presentations.
• Coordinating with publishing houses for Advertisement spaces and getting best rates for the spaces.
• Making proforma invoice.
• Checking consignment with the order forms when it is arrived.
• Assisting General Manager in finalizing the franchisee agreements with the franchiser and lease agreements with the malls.
• Corresponding with suppliers and franchisers abroad through e-mails.
• Conduct searches to find needed information, using such sources as the internet.
Date: Nov 03 2004 - Jul 01 2006
Company: Milad Contracting Company, Sharjah, U.A.E
Position Held: Admin Assistant
Duties and Responsibilities
• Assisting the Admin Head with the day-to-day operations.
• Prepare monthly overtime report.
• Professional telephone etiquettes.
• Documentation and filing of records.
• Verifying the Statement of accounts received and arranging for the payments.
• Filing payment vouchers in their respective files after the due payments.
• Maintaining inventory of stationary and pantry.
Date: May 2004 - Aug 2004
Company: Concept Communications Pvt. Ltd, Chennai, Tamil Nadu, India
Position Held: Visualiser
Duties and Responsibilities
• Designing print ads using the software adobe Photoshop and illustrator.
• Design brochures and pamphlets.
• Bachelor of Science, Visual communication (2001-2004) SRM Arts and science college, Chennai, Tamil Nadu, India