Executive Secretary
Al Jassim Group
Total years of experience :3 years, 10 Months
Al Jassim Group Doha, Qatar
April 8, 2010-present Executive Secretary
• Doing Sales, Assisting and closing deals with customers
• Dealing Customer's request and complaints.
• Coordinate with suppliers for acquisition, delivery, payment and other related matters
• Prepare proposal letters and quotations.
• Answer telephones and give information to callers, take inquiries/messages, or transfer calls to appropriate individuals.
• Prepare weekly/monthly production reports
• Arrange conferences, meetings for the department head and other related jobs.
• Complete forms and other related documents for preparation of tenancy contracts for the tenant's and lardlord's signature.
• Prepare receipts; compile all documents and filing of each tenancy contract for each apartment.
• Taking minutes of meeting, Compose, type, and distribute meeting notes, routine correspondence, and reports.
• Maintain scheduling and event calendars for the head of the department.
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
• Order and dispense supplies.
• Provide services to customers, such as coordination for maintenance concerns, furniture, appliances request, and other facility services related job.
Voltas Limited-Formula 1 Race Track Project Yas Island
Document Controller/Executive Secretary Abudhabi, UAE
May 2008 - September 2009
• Receiving and issuing of documents to main contractor and subcontractors.
• Maintenance of project logs- drawings, material submittal, method statements and other technical submittals.
• Internal distribution of all documents/drawings as per Project Director's instruction.
• Maintain records for all incoming and outgoing of relevant documents
• Preparing transmittals and insuring documents/drawings are well prepared for submission to the main contractor.
• Coordinates with the projects managers regarding the proper document numbering as per Aconex Project Instruction.
• Co-ordinate and make arrangements for conferences, meetings and presentations.
• Assisting Administration for flight details, flight booking and other miscellaneous work.
• Any other assignment given by the departmental heads and team.
College Bachelor of Science in Commerce major in Business Management 1994-1997 Southern Luzon Polytechnic University Lucban, Quezon Philippines Training and Seminars: - Upon Request