Administrative Assistant
Virtual World for export and import
Total years of experience :10 years, 0 Months
• Preparing Quarterly VGOD Bonus for distributions and shops.
• Sales Analysis.
• Matching Warehouse Inventory and fixed any mistakes.
• Follow up with operation team.
• Preparing Invoice.
• Follow-up Distributions Co.
• Monthly reports for shops ( strengths - Weaknesses)
• Petty cash and purchases.
• Preparing a daily inventory record.
• Financial analysis - Monthly reports (comparing sales with previous years).
• Bank consultations.
• Follow up the payment’s collection.
• Ensure that the ticket entries on the accounting system are correct.
• Match the sales fund with the cash.
• Salaries Slips.
• Follow up the Vacations & Attendance log.
• Follow up purchases office & Petty cash.
• Sending SOA for all clients every 15 days.
• Submit and follow up visas.
• Preparing the top agent report.
• Follow up the cargo mail and handling the orders from the client about dimension& Space.
• Follow up the AWB storage & provide it to the customer if request.
• Accepted the shipment on our aircraft, Booking and print AWB.
• Monthly Cargo reports (sales, top agent)
• Preparing giveaways from A to Z.
• Contracts follow up, export the yearly contract for costumer and export invoice depending it.
• Review and demand the new contract, review the conditions and terms.
• Follow up the payment’s collection.
• Operation meeting and follow up on related operation issues for deputy manager.
• Follow up clients requirements; follow up with our team and with costumer.
• Work contracts for brokerage firms and follow-up.
• Archiving and filing system.
• Print the formal letter (Arabic and English)
• Assistant in Accounting department:
Processing Journal entries to ensure all business transactions are recorded.
Prepare journal entries.
Complete general ledger operations.
Bank Reconciliation report.
Processing the tax return and sending it to the Income and Sales Tax Department.
Processing monthly profit and loss statements.
• Assistant in the Department of Human Resources:
✓ Insurance
✓ Salaries.
✓ Employment ads.
✓ Filter CV’s.
✓ Follow-up vacations and departures in coordination with the departments, and registration it on the system.
✓ Follow up the daily external transaction port tasks.
• Obtains client information by answering telephone calls; interviewing clients; verifying information.
• Determines eligibility by comparing client information to requirements.
• Establishes policies by entering client information; confirming pricing.
• Informs clients by explaining procedures; answering questions; providing information.
• Maintains communication equipment by reporting problems.
• Maintains and improves quality results by adhering to standards and guidelines; recommending improved procedures.
• Updates job knowledge by studying new product descriptions.
• Accomplishes sales and organization mission by completing related results as needed.
