مانيش مالوات

• Managing Payroll processing and resolving salary discrepancies, ensuring accuracy and timely completion of all payroll-related tasks.
• Assisting with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Conduct payroll submission checks for accuracy and completeness.
• Processing reimbursement for various employee expenses (family visa cost, medical, fuel, settling allowance, business travel).
• Managing and checking all employees’ attendance in TAMS.
• Generating accurate reports from HCM & EBS systems as needed.
• Performing monthly checks on HCM & EBS data entry alignment.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Maintains the integrity and confidentiality of human resource files and records.
• KPI - Cost control, HCM (Oracle), TAMS, Payroll Operation, Admin management, employee retention rate, employee engagement, performance management, absenteeism rate, onboarding effectiveness etc.
• Mobilization and demobilization manpower as per business requirement.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Sick Leaves/Annual leaves/Emergency leaves/Probation period, indemnity etc.
• Handling all related employee certificates, letter requests (salary certificates, employment certificates etc.)
• Assisting with performance management and employee relation issues.
• Maintaining employee records and ensuring compliance with legal requirements.
• Implementing HR policies and procedures.
• Following up annual appraisals
• Managing recruitment processes, including sourcing, screening, interviewing, and concluding the hiring process, while ensuring adherence to organizational policies and procedures.
• Implementing comprehensive onboarding plans, including orientation, training, and assimilation activities, to ensure a smooth

Manage complete payroll cycle: data entry, salary processing,
discrepancy resolution, reimbursements, and pay slip distribution.
Conduct payroll audits, ensuring alignment between HCM and Oracle EBS systems.
Maintain HR records in compliance with Kuwait labor law, ensuring
data confidentiality and integrity.
Administer leave policies (annual, sick, maternity, emergency) and
update records in line with policy compliance.
Calculate indemnities and manage final settlements, ensuring
adherence to Kuwait regulations.
Handle employee relations: responding to payroll queries, issuing
certificates (salary, employment, experience).
Track HR metrics: absenteeism, turnover, overtime, employee
engagement, onboarding success, and retention.
Support recruitment: sourcing candidates, conducting interviews,
issuing offers, and finalizing hires.
Facilitate onboarding: induction, orientation, and training programs.
Manage workforce mobilization/demobilization, coordinating visas,
hotel bookings, and agency communication.
Conduct periodic audits of HR files to ensure proper documentation
and compliance.
Assist in performance management: appraisal coordination, policy
updates, and employee engagement programs.

• Handling employees’ files and documents with full focus on residencies expiry dates.
• Schedules company meetings, prepares all the necessary documents and sets up a conference.
• Composing job offers, off-site allowance, employment contracts, and warning, salary deduction, resignation, termination letters.
• Preparing and calculating leaves and indemnities.
• Assisting all the departments in fulfilling their manpower needs.
• Prepare Manpower for segregation, weekly status, and master employee list.
• Coordinate travel arrangements inclusive of air ticket, hotel accommodation, and visa.
• Obtains clarification of policies and procedures for Staff.
• Receive all incoming mail for sorting and proper distribution.
• Entrusted with the task of maintaining a database of all employees.
• Calculating daily, weekly, and monthly employee timesheets.
• Calculating employee work hours, holiday, sick leave, and maternity pay.
• Assist in payroll preparation by providing data (absence, bonus, leave etc.
• Preparing operators & driver weekly working Schedule.
• Review time sheets, work charts, and other information to detect and reconcile payroll.
• Process paperwork for new employees and enter employee information in the payroll system.
• Keep track to leave time, such as vacation, personal, and sick leave, for employees.
• Compile employee time, payroll data from time sheets and other records.
• Issue and record adjustments to pay related to previous errors or retroactive increases

Handled HR administrative operations for 7+ years, ensuring smooth
manpower and payroll processes.
Prepared and maintained employee files, focusing on residency
expiry compliance.
Drafted official HR documentation including job offers, employment
contracts, warning letters, salary deductions, resignations, and
terminations.
Managed payroll support: attendance monitoring, overtime
calculation, leave tracking, and indemnity calculations.
Supported recruitment by coordinating manpower requests across
departments.
Prepared weekly, monthly, and annual manpower reports for
management review.
Coordinated travel and visa arrangements for employees and
management.
Maintained centralized HR database of employees for quick
reference and compliance checks.
Assisted departments with policy clarifications and compliance
alignment.
Ensured payroll accuracy by preparing timesheets, reconciling
payroll data, and processing adjustments.
Acted as a liaison between HR, employees, and management for
administrative and payroll queries.

Administration
•Monitor, measure and report on HR issues, opportunities and development plans and achievement within agreed formats and timescales.
•Assist with day to day operations of the HR functions and duties.
•Establish and maintain appropriate systems for measuring necessary aspects of HR development.
•Contribute to the evaluation and development of HR strategy and performance in co-operation with the executive team.
•Audit and authenticate all documents related to legal, salary statements and distribution, policies etc.
•Prepare HR reports including the HR Budget and provision for all employee-related benefits such as end of service, leave days, tickets and bonus together with the

Assisted in day-to-day HR functions, payroll management, and
employee relations.
Contributed to the development of HR policies and monitored
compliance across departments.
Managed recruitment lifecycle from sourcing to employee induction.
Established HR systems to monitor employee performance and
department efficiency.
Generated reports on manpower utilization, HR performance, and
employee engagement.
Coordinated employee training sessions and workshops to enhance
skill development.
Handled employee grievances and escalations, ensuring quick
resolution in line with company policies.
Supported compensation and benefits administration by preparing
data for salary reviews and adjustments.

worked in administration and HR

Conducted initial orientation and induction for new hires.
Processed monthly payroll, ensuring accurate data entry and
compliance with Saudi labor law.
Prepared manpower reports and submitted to head office.
Supported HR projects such as training coordination, surveys, and
meetings.
Handled leave management, benefits administration, and payroll
documentation.
Processed payment vouchers and managed end-of-service
settlements.
Acted as a point of contact for payroll queries and employee
documentation.
Assisted in recruitment activities, including scheduling interviews
and preparing offer letters.
Maintained HR databases, ensuring updated information on
employee records, leave balances, and contracts.
Collaborated with department heads to forecast manpower
requirements.

(Construction & Aramco Pipeline Project)

Managed document control procedures for HR, technical, and
commercial documentation.
Maintained updated and approved records of documents for
efficient retrieval.
Implemented systems for organized documentation and
compliance tracking.
Coordinated document distribution to relevant stakeholders.
Assisted HR team in maintaining employee personal files and
contracts.
Tracked expiration dates of visas and work permits, supporting
renewal processes.
Prepared weekly documentation status reports for management
review.
Ensured confidentiality and security of sensitive HR and project
documents.