HR INFORMATION SYSTEM COORDINATOR
PARIS GROUP
Total years of experience :20 years, 8 Months
• Solid understanding of and demonstrated proficiency with MS Excel. Prior HRIS user experience including report generating.
• Detail oriented & demonstrate the ability to synthesize and conceptualize compensation related issues
• Managing Human Resources Information System at the corporate office of the company by inputting data, developing software applications and report, providing data on a timely manner as requested by the higher authorities
• Acts as HR Auditor (Wages, Employee Relations, Recruitment, Admin and Government Relations concerns)
Duties and Responsibilities:
Master Manning Guide
●To Include employees actual head count, budget, under process candidates, variance & Master vacancy list.
Database
●All related employees information such as personal data, disciplinary actions, visas & labour contracts expiries, salaries, increments, recruitment status, accommodation details, vacations, ticket entitlement, etc.
Payroll Recon
●Counter checking of salaries, joining reports, positions and labour card personal codes, sponsor name & code for Wages Protection System compliance.
Dashboard Report
● A weekly and monthly report,
●Includes but not limited to company staffing, vacancies, under process candidates, percentage turn-over, nationality breakdown, joiners & leavers, medical exam, disciplinary actions, salary paid, on leave staff, passport withdrawn, 201 files, accommodation details (capacity, actual & vacant), dewa/sewa, salary breakdown as per Labour WPS policy, government and public relations transactions.
Monitoring
● Arrivals & their process
● Leavers & their process
● Strange movement/wrong process
● Update all information on all process from hiring/under process, active to non-active
Reports
● Detailed Joiners Report and Leavers Report
● Food Vision, Fashion & Support Dashboard Report
● Small Boxfile
● Accommodation Costing Report
● Fact Sheet
● Organization Charts
Training:
Recruitment
Wages and Benefits
Duties & and Responsibilities:
Account Receivables
• Daily Monitoring of Cash Flow/Cash Receipt
• Account Receivable Analyst
• Preparation and Checking of Letter of Credit Invoices
• Preparing Monthly Bank Reconciliation
• Reconciliation for every account, Customer and Affiliates.
• Monitoring and updating Statement of Account per Customer
• Responsible for all finance functions, follow-ups with Local & Overseas Clients
• Debt collections, Reconciliations of the company's finance functions
• Dealing Finance transactions with Banks, company's credits & collection management on Out-standings
Inventory
• Preparation of monthly schedule for all inventories.
• Monitoring of correctness of all inventory transaction per System.
• Supervision/participation in monthly physical count of inventories.
• Preparation of annual inventory reports for submission to BIR and other government agencies.
• Daily audit of work in process (WIP) in the production.
Costing
• Sales analysis
• Analysis of all cost items per cost centers.
• Preparation of cost allocation and other cost studies
Fixed Assets
• Preparation of monthly fixed assets lapsing schedule.
• Monitoring of capital expenditure in relation to budget.
• Preparation of journal entries for fixed assets related transactions.
• Monthly depreciation.
• Disposal.
Billing Clerk: January 6 - August 16, 2006
• Timely transmittal of billing documents to National Head Office Breakdown report of SM In-House Cards (Privelege, SM Silver and SM BDO Cards)
• Preparation and updating of Cashier’s Individual Status for Charge back.
• Preparation of breakdown of debit/credit cards transactions.
• Preparation of ADR for Cashier Shortages and Charge back.
• Billing of Gift Cards.
• Report on A/R Treasury.
• Monthly preparation of Bureau Internal Revenue Report.
Sales Audit Clerk: January 2005 - January 5, 2006
• Receiving and auditing of cashier’s documents for daily sales transactions.
• Auditing of billing documents. (debit cards, credit cards)
• Processing of Bankcards and reports for billing under bids smart:
• Purchase journal for credit cards
• Transaction listing for debit cards
• Charge transactions for in-house cards
• Daily reconciliation for debit cards
• Auditing and handling of store promos.
Accounts Payable Clerk: October 2003 to January 2005
• Over-all in-charge in Accounts Payable section of the branch.
• Receiving and processing of Invoice/s thru Goods Receipts/Invoice Receipts (SAP).
• Receiving and processing of Return Order daily transactions.
• Costing and making of Discrepancy Report for all the adjustments made in Invoices vs. GR/IR.
• Preparing of accounting documents and reports weekly, semi-monthly and monthly to be forwarded to National Head
• Initial and Final Payment Proposal.
Gold Medallist, School Scholar from 1995 to 2003