Marites Jimenez

LOGISTIC COORDINATOR
--Coordinate with shipping line for the freight rate negotiations, container bookings and monitoring the ETA.
--Giving shipment schedule to supplier
--Preparing documents for releasing container in Dubai such us invoice, packing list and COO.
--Issuing DO for delivery of container from Jebel Ali to customer WH
--Monitor the loadings for volume of cargo and confirm with the customer once the cargo reached the final destinations based on the committed transit time
--Make reservation for local transporter for the clients who requires transportation for their cargo
--Arrange online application for Chamber of Commerce for COO
--Preparing documents for banks for all payments under LC
--Preparing weekly report for all shipment.

SALES
--Collecting monthly order from customer and placing it to supplier
--Issuing Sales Order and Invoices for each customer.
--Collecting payment
--Informing customer for the shipments and arrivals of their goods.
--Answering inquiry through email and phone
--Receiving damage tyre and arranging submission to supplier and making sure it’s being compensated


SECRETARY / RECEPTIONIST
--Answering telephone calls and transfer to concern person.
--Arrange hotel bookings, airlines ticketing, visas and other reservations for company visitors, staffs and clients based on desired requests.
--Monitoring office supplies
--Receive appointment requests for meetings from suppliers and customers
--Prepares daily schedules and reminders for meetings and appointments.
--Ensures all filing is carried out on a regular basis and maintains efficient filing system.
--Receives all incoming documents for distribution to concerned departments or individuals.
--Receiving all emails and making sure all are being answered.

*Encode blueprints of housing plans and forward to Japanese client
*Keeps file for future reference
*Received telephone calls
*Assist customer queries