Mathew Ramothkumar

 As Team Lead - Bid Management Function
o Allocation of Bid Managers and distribute the bids equally upon receiving new tenders / RFPs
o Review and classify the new RFPs based on complexity level and assign Bid Managers
o Leading the core bid management team (Bid Managers) and responsible for maintaining a level of excellence from each Bid Manager’s output.
o Provide guidance and inputs to Bid Managers during their bid process and to support them to ensure their bids are fully compliant meeting all requirements.
o Overseeing the quality of strategic bids submissions of Bid Managers and Part of Final proposal and Quality reviews with Bid Managers.
o Sharing and driving APMP Standard Best Practices to keep enhancing the quality of proposals and submittals to make a well-organized bid.
o Maintain and Update the Knowledge Base / Bid Repository which includes Bid collaterals, standard supporting documents, proposal and presentation templates, and Boilerplates.

 As Senior Bid Manager
o Involve in end-end bid support mainly for large scale / complex RFPs and multi-state contracts.
o Co-ordinate all bidding activities including setting up kick off and bid progress calls or meetings.
o Build proposal development on APMP standard best practices. Develop Bid Book with clear roles & responsibilities, Bid Plan, Actions and timelines to meet KPIs
o Formulate a bid plan including but not limited to compilation of proposal contents, solution creation and finalization, costing and pricing, delivery of proposals in line with provided guidelines.
o Determine client requirements and articulate value proposition, and co-ordinate with sales team to derive sales strategy, which will drive the solution and proposal content.
o Coordinate proposal input from a variety of stakeholders, typically involving contributions from Sales / Account Management, Line of Business, Finance/Admin, Legal, and Delivery.
o Quality control of proposal content, solution and pricing components in proposals that are delivered to clients and ensure they are in line with client’s requirements, sales strategy and GBM business goals.
o Prepare and deliver client presentations and client workshops in support of deal closure.
o Align requirements to available service/capabilities, identify reuse opportunities, analyse gaps, leverage capabilities, facilitate the engagement of resources.

 Provide end to end pre-sales support to Injazat’s new logo clients and add on pursuits thereby meeting the pursuit submission timelines.
 Involve in bid management support for large scale RFPs and multi-state contracts.
 Co-ordinate all bidding activities including setting up kick off and bid progress calls or meetings.
 Build proposal development on standard best practices.
 Determine client requirements and coordinate value proposition, sales strategy that will drive the solution and proposal content.
 Develop Bid plan with clear roles, actions and timelines to meet the target submission date.
 Formulate a bid plan including but not limited to compilation of proposal contents, solution creation and finalization, costing and pricing, delivery of proposals in line with provided guidelines.
 Act as a Single Point of Contact for Injazat’s technical, solution, commercial and contractual teams ensuring accurate and effective flow of information.
 Quality control of proposal content, solution, costing and pricing components in proposals that are delivered to clients and ensure they are in line with client’s requirements, sales strategy and Injazat business goals.
 Ensure Injazat governance process is followed prior to proposal submission.
 Prepare and deliver client presentations in client workshops in support of deal closure.
 Assist in contract/SOW completion and coordinate with technical, solution, commercial and contractual teams in Injazat and 3rd party vendor teams (if required) for the development of the same.
 Align requirements to available service/capabilities, identify reuse opportunities, analyse gaps, leverage capabilities, facilitate the engagement of resources and provide technical input.

 Responsible for developing high quality winning proposals for existing customers and potential clientele
 Smoothly manage response for Request for Tenders (RFT) / Request for Proposals (RFP) issued by various customers and ensure that the solution proposed is complete and appropriate and results in the best proposal.
 Involve in End - End submission response for Request for Proposals (RFPs), Request for Information (RFIs), Change Requests (CRs), Expression of Interests (EOIs), Prequalification queries from customers
 Co-ordinate all bidding activities including setting up kick off and bid progress calls or meetings
 Coordinate sales strategy, technical design, project management, commercial input, internal approvals, authorization and formal document production and negotiations.
 Preparation of cost base for external proposals and pricing of bids for the submission.
 Monitor bid projects and maintain records for bid dates on a weekly basis.
 Review customer proposal requirements and ensure that Technical and commercial proposal is properly aligned.
 Offer clients with the necessary support to express their proposals in the standard and well accepted formats
 Evaluate final bids and ensured accuracy in proposal response
 Ascertaining documents and records fulfilment as per organizational policies and procedures
 Involved in the direct Bid submissions and attended Bid opening meetings in various customer locations (specifically for the tenders submitted in Muscat - Oman, Ethiopia and UAE regions)
 Compose Corporate Credentials / Project success stories for more than 350+ RFP’s
 Design Data Flow Diagrams, Business Work Flow Diagrams, and Architectural Diagrams for the specific RFP / RFT requirements
 Prepare Sales Pipeline Reports, Win / Loss Analysis reports and Proposal Hygiene Reports for Month wise
 Prepare, Update and Maintain contractual documents for the awarded projects
 Manage Document Management System (Laserfiche) Application Tool for the Proposal Management Activities (for internal approval and workflow automation process)

Prepare technical documentations including user manuals, training manuals, annual reports, presentations, and web page content.
•Review published materials and recommended revisions or changes in scope, format, content, and methods of reproduction and binding.
•Design Business Workflow Diagrams, Process Flow Diagrams and Flow Charts (Using MS VISIO)
•Create charts & graphs, and incorporated diagrams and photos to illustrate materials.
•Prepare technical packages, maintained records, reports, and files
•Edit written material by ensure correct grammar, punctuation, and spelling.
•Co-ordinate with other group departments and gathered requirements for preparation of Technical documentations and materials

 Prepare technical documentations including user manuals, training manuals, annual reports, presentations etc.
 Review published materials and recommended revisions or changes in scope, format, content, and methods of reproduction and binding.
 Design Business Workflow Diagrams, Process Flow Diagrams and Flow Charts (Using MS VISIO)
 Create charts & graphs and incorporate diagrams and photos to illustrate materials.
 Prepare technical packages, maintain records, reports, and files.
 Edit written materials by ensure correct grammar, punctuation, and spelling.
 Co-ordinate with other group departments and gather requirements for preparation of technical documentations

Complete contract forms, prepare change of address records, and issue service discontinuance orders
•Maintain records of customer interactions and transactions, recorded details of inquiries, complaints, and comments, as well as actions taken.
•Obtain and examine all relevant information in order to assess validity of complaints and determined possible causes.