Mohamed Rizwan

• Managing and overseeing all document control activities related to technical documents,
project correspondences, drawings, submittals, and site documentation.
• Supervising and coordinating with 2 Document Controllers responsible for QA/QC and Site
documentation to ensure smooth workflow and proper document control implementation.
• Registering, tracking, and maintaining all incoming and outgoing correspondences, MoMs,
technical submittals, shop drawings, and project documents.
• Responsible for control, distribution, filing, and tracking of project documentation including
RFIs, MIRs, WIRs, NCRs, site instructions, transmittals, letters, change orders, and daily
reports.
• Maintaining accurate logs and registers for all project documents and ensuring timely
updates within the document management system.
• Coordinating with QA/QC team, Site team, Consultants, Contractors, and Client
representatives to ensure proper document flow and timely responses.
• Monitoring document review status, approvals, pending submissions, and ensuring all
document statuses are properly closed.
• Ensuring all technical documents and drawings are properly reviewed, stamped, recorded,
distributed, and archived according to company procedures.
• Responsible for electronic transmission of documents through EDMS and maintaining
organized electronic and hard copy filing systems.
• Performing regular backup of electronic project documentation to ensure data protection
and document security.
• Assisting project management and engineering teams in document retrieval, reporting, and
administrative coordination.
• Coordinating with Resident Engineers, QA/QC Engineers, Site Engineers, and administrative
staff to ensure accuracy and completeness of records.
• Supporting site office administration and providing administrative assistance including filing,
document preparation, correspondence handling, and meeting coordination.
• Ensuring compliance with company policies, document control procedures, ISO standards,
and project requirements.
• Liaising with remote teams, consultants, subcontractors, and internal departments to
facilitate smooth communication and timely completion of project documentation activities.
• Managing document archiving and final handover documentation for project close-out
activities.
• Collaboration and working as part of a team, Work in conjunction with all employees.
• Ensuring confidentiality, traceability, and proper revision control of all project documents.
• Follow safe work practices and adhere to company guidelines and policies for document
management and document management.
• Demonstrating leadership and teamwork skills by guiding junior Document Controllers and
ensuring efficient coordination between departments.

Managed registration, logging, distribution, and tracking of all incoming/outgoing correspondence, MoMs, drawings, and technical submittals.

Maintained mail and document registers; ensured stamping, recording, circulation, and timely retrieval of records.

Controlled project documentation including NCRs, RFIs, WIRs, MIRs, letters, daily reports, and subcontractor submissions.

Coordinated technical document reviews and approvals, ensuring workflow efficiency and compliance with ISO standards.

Maintained and archived hard copy and electronic records, performing regular backups to ensure data integrity.

Liaised with consultants, contractors, resident engineers, and project teams to update document status and ensure timely closure.

Managed electronic document transmission via document management systems and email platforms.

Provided administrative support: typing, filing, call/message handling, calendar coordination, and invoicing assistance.

Supported site office operations and collaborated with multidisciplinary teams, including remote international stakeholders.

Ensured adherence to company policies, safe work practices, and document management standards.

Successfully completed project handovers with accurate, complete documentation delivered to clients/consultants.

Fully responsible for project handover documentation preparation.

Compiled, reviewed, and organized as-built documents, drawings, approvals, and records.

Ensured completeness and compliance of handover dossiers as per client/consultant requirements.

Coordinated with engineers, QA/QC, and project teams for final document collection.

Submitted finalized handover documents to the client/consultant within deadlines.

Provided document control and administrative support to the Finance Department.

Managed invoice handling, verification, and systematic filing.

Maintained organized records of financial and payment-related documents.

Supported the Procurement Team with document control and filing activities.

Updated and tracked issued payments, settlements, and related records.

Ensured proper documentation flow between finance, procurement, and management.

Received, logged, and distributed all incoming and outgoing correspondence.

Maintained document registers and logs (incoming, outgoing, transmittals).

Managed technical submittals including submission, tracking, and approvals.

Controlled and issued RFIs, WIRs, MIRs, and related project documentation.

Prepared and managed project correspondence with consultants and clients.

Maintained hard copy filing systems (file-wise, discipline-wise, and date-wise).

Coordinated closely with site engineers and project teams to ensure timely document flow.

Provided administrative support to project and site teams as required.