Operations Manager
UNICEF
Total years of experience :22 years, 11 Months
Certifies and confirms operational transactions through the interpretation and determination of applicable policies, procedures, rules and regulations, (e.g., bank accounts, disbursements within authorized limits, contractual agreements, personnel administration, purchase of supplies and equipment.).
Advises and recommends to the Head of Office and HQ when deviation from the rules and regulationsmay be required, and proposes alternative solutions to meet office objectives.
Monitors compliance with all operational systems and procedures. Establishes relevant internal controls. Ensures accuracy, promptness and appropriateness of information, and reports to the Head of Office and HQs
Participates in the country programme strategy, development, planning and preview/review meetings, to identify staffing and administrative operational requirements.
Reviews office structures and operations, and updated job descriptions prior to budget preparation, in line with the country programme commitment. Prepares budget and the accompanying justification and documentation. Monitors and controls budget allotments.
Arranges operational facilities and basic cooperation agreements with government authorities, (e.g., customs, visas, protocol, receipt of contributions, security, accommodations, privileges and immunities.).
Implements a plan for office automation, which includes supervision of installation and/or adjustments of global computer system, acquisitions and maintenance of hardware/software, and training of staff.
Ensures the acquisition of all expendable and non-expendable property (administrative and/or programme supplies), ensuring that procurement is made according to the organization's rules, regulations and procedures. Controls inventory, its utilization and disposal.
Establishes, maintains and provides technical guidance and support to various consultative and advisory committees, submitting appropriate documentation and relevant reports, (i.e., APC, JCP, JCC, CRC, PSB, and local BPRC.). Coordinates staff-related issues and activities with the staff association.
Manages recruitment of staff in an appropriate and timely manner. Provides staff briefing and orientation regarding all of the operational areas. Also provides counselling on personnel-related issues, including career development.
Produces and implements a training plan based on needs analysis, arranges and implements training activities, monitors implementation within approved allocation and conducts evaluation of training impact.
Participates in the timely planning and acquisition of supplies during the programme review process. Ensures administrative support in its delivery, monitoring, control and inventory.
Identifies and proposes appropriate office accommodations, (i.e., purchases vs. rental, ensures maintenance of premises, security of staff, office premises, equipment and supplies).
Represents UNICEF in the local salary survey committee and fully participates in all processes of the salary survey review and administration.
5 Entrys Company/Org. Name UNDP
Designation Finance /Admin Associate
City / Country kassala, Sudan
From - To March 2008 - December 2012
Responsibilities
• Interpret and implement DEX administrative procedures and ensure their compliance in the programs implementation.
• Set up and maintain projects files, establish document control procedures, and handle all correspondence related to project matters.
• Collecting project related information data; compilation, copying and distribution of all project reports.
• Undertake procurement activities under combined Purchase Orders for stationery, computer hardware, photocopiers; joint contracts for computer maintenance, air-conditioning maintenance, shipping services, etc.
• Work with ATLAS UNDP corporate system on asset management.
• Perform the duties of updating and maintaining the inventory records, of receiving goods and Monitor the Inventory Records of the Project and provide advice on procurement of goods to avoid unnecessary purchase.
• Assist the Project in preparing and compiling the Project Quarterly Financial Forecast.
• Procurement Plan and Financial Reports.
• Guest house management.
• Assist HR office concerning Field Office.
• Leave Monitor for the Program staff.
• Provision of Support services to the projects.
• Supervision of fields office cars.
• Field Office Management.
• Procurement of LGDPEM & ROL Projects in Kassala & Gadaref.
• Develop systems to streamline the procedures which will facilitate the cooperation within Project.
• Brief Project staff on administrative matters, interpret revised procedures and practices.
• Assist the Audit and prepare necessary documents.
• Keep a filing system of general administration and personnel matters, and on financial documents and reports etc.. for projects.
• Supervise Project driver and certify Vehicle Daily Log, and control the fuel consumption.
Provide Training and guidance on programmatic financial matters to Program and counterparts Staff.
• Update LOAs and Grants Tracking sheet.
• Update Requisitions tracking sheet.
• Monitor Ministry of Finance Kassala and Gadaref LOAs financially.
• Monitor Ministry of Social Affairs Kassala & Alsharg Center for Culture and Legal Aid NGO Grants.
• Monitor Zenab for Women Development Grant Financially.
• Perform any other duties as required by the Project Manager.,
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5 Entrys Company/Org. Name UNDP
5 Entrys Company/Org. Name UNDP
Designation Finance /Admin Associate
City / Country kassala, Sudan
From - To March 2008 - December 2012
Responsibilities
• Collecting project related information data; compilation, copying and distribution of all project reports.
• Undertake procurement activities under combined Purchase Orders for stationery, computer hardware, photocopiers; joint contracts for computer maintenance, air-conditioning maintenance, shipping services, etc.
• Work with ATLAS UNDP corporate system on asset management.
• Perform the duties of updating and maintaining the inventory records, of receiving goods and Monitor the Inventory Records of the Project and provide advice on procurement of goods to avoid unnecessary purchase.
Quarterly Financial Forecast.
• Procurement Plan and Financial Reports.
• Guest house management.
• Leave Monitor for the Program staff.
• Provision of Support services to the projects.
• Supervision of fields office cars..
• Procurement of LGDPEM & ROL Projects in Kassala & Gadaref.
• Develop systems to streamline the procedures which will facilitate the cooperation within Project.
• Brief Project staff on administrative matters, interpret revised procedures and practices.
• Keep a filing system of general administration and personnel matters, and on financial documents and reports etc.. for projects.
• Supervise Project driver and certify Vehicle Daily Log, and control the fuel consumption.
Provide Training and guidance on programmatic financial matters to Program and counterparts Staff.
• Update LOAs and Grants Tracking sheet.
• Update Requisitions tracking sheet.
• Monitor Ministry of Finance Kassala and Gadaref LOAs financially.
• Monitor Ministry of Social Affairs Kassala & Alsharg Center for Culture and Legal Aid NGO Grants.
• Monitor Zenab for Women Development Grant Financially.
• Perform any other duties as required by the Project Manager.,
Company/Org. Name Golden Arrow Co. ltd (TOYOTA)
Designation Accountant
City / Country khartoum, Sudan
From - To March 2004 - Sept 2004
Responsibilities
-Currency & transfer transactions posting in Kari edge Accounting system
- Port Sudan branch entry transactions of bank & Cash vouchers at the end of every month.
-Free zones documents verification & posting to release delivery of vehicles.
-Banks reconciliations (4 Banks) all currency.
-Prepare insurance certificates for sailed vehicles.
-Prepare financial position of the company in daily bases.
-Following reconciliation of RD cheques.
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Company/Org. Name Sidar For Development & Rehabilitation
Designation finance & admin officer
City / Country khartoum, Sudan
From - To March 2001 - Feb 2004
Responsibilities
• Bank Reconciliation
•Salary Payment sheet
•Maintains & Records Daily transaction
•Keeping & filling Documents
•Complete tender's documents & attend tender opening session on behave of the company.
• Keep petty cash accounts.
•Weekly clearing of floats given to Engineers.
•Other Varity of Accounting functions
•Other tasks as required
Edit Delete
Designation Finance /Admin Associate
City / Country kassala, Sudan
From - To March 2008 - December 2012
Responsibilities
• Interpret and implement DEX administrative procedures and ensure their compliance in the programs implementation.
• Set up and maintain projects files, establish document control procedures, and handle all correspondence related to project matters.
• Collecting project related information data; compilation, copying and distribution of all project reports.
• Undertake procurement activities under combined Purchase Orders for stationery, computer hardware, photocopiers; joint contracts for computer maintenance, air-conditioning maintenance, shipping services, etc.
• Work with ATLAS UNDP corporate system on asset management.
• Perform the duties of updating and maintaining the inventory records, of receiving goods and Monitor the Inventory Records of the Project and provide advice on procurement of goods to avoid unnecessary purchase.
• Assist the Project in preparing and compiling the Project Quarterly Financial Forecast.
• Procurement Plan and Financial Reports.
• Guest house management.
• Assist HR office concerning Field Office.
• Leave Monitor for the Program staff.
• Provision of Support services to the projects.
• Supervision of fields office cars.
• Field Office Management.
• Procurement of LGDPEM & ROL Projects in Kassala & Gadaref.
• Develop systems to streamline the procedures which will facilitate the cooperation within Project.
• Brief Project staff on administrative matters, interpret revised procedures and practices.
• Assist the Audit and prepare necessary documents.
• Keep a filing system of general administration and personnel matters, and on financial documents and reports etc.. for projects.
• Supervise Project driver and certify Vehicle Daily Log, and control the fuel consumption.
Provide Training and guidance on programmatic financial matters to Program and counterparts Staff.
• Update LOAs and Grants Tracking sheet.
• Update Requisitions tracking sheet.
• Monitor Ministry of Finance Kassala and Gadaref LOAs financially.
• Monitor Ministry of Social Affairs Kassala & Alsharg Center for Culture and Legal Aid NGO Grants.
• Monitor Zenab for Women Development Grant Financially.
• Perform any other duties as required by the Project Manager.,
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Company/Org. Name Practical action
Designation Finance /Admin
City / Country El fashir & kassala, Sudan, Sudan
From - To April 2005 - March 2008
Responsibilities
- Ensure proper internal control system
- Supervision of the accounting staff
- Ensure proper preparation of the accounts
- Preparation of the financial statements
- Provide cash flow forecast
- Review & check the cash movement and ensure availability of sufficient Funds to meet the co. obligations
- Review and check accuracy of processed accounts
- Periodic comparisons between actual / budgeted revenue / expenditure
- Maintaining proper bank accounts and preparation of banks reconciliation statements
- Ensure proper documentation and filing of documents
- Stocktaking Supervision
- Any other assigned task.
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Designation Accountant & admin officer
City / Country khartoum, Sudan
From - To Oct 2004 - Feb 2005
Responsibilities
-Ensure accuracy of: sales books, purchases books, letters of credits (L/Cs), bank Accounts, petty cash,
- supervise & follow up labor
- prepare weekly labor wages pay sheet
- fulfill construction sites requirements
- prepare tenders documents & follow procedures
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Degree Name Business Administration Level Attained Diploma ( One Year) Institute/Univ. Juba University Address Khartoum Session Jan - Dec 2010 Majors 1 - Organizational Theory 2- Marketing Theory 3- Operation research 4- Administrative funding 5- Management Information Systems. 6- Investment decisions making. 7- Business Analysis. 8- Total Quality Management. 9- Managerial Accounting. 10- Management of public institutions Education:
Degree Name Business Administration Level Attained Bachelor's Degree (4Years) Institute/Univ. Sudan University for science & Technology Address Khartoum, Sudan Session June 1995 - Sep 1999 Majors 1- Accounting 1- Economic. 1- Statistic. 1- Commercial Law. 1- Costing Accounting. 2- Companies Law. 3- Advanced Accounting. 4- Marketing. 5- Organization Management. 6- Supply chain Management. 7- HR Management. 8- Feasibility Studies. 9- Behavioral Science 10- Managerial Accounting. Course/Training 1- UNDP IPSAS Courses Intermediate. 2- UNDP IPSAS Courses Beginners. 3- IPSAS Course Accrual Basic. 4- Orientation to IPSAS. 5- UNDP Procurement Certificates Level 1 - Procurement awareness.