Billing Executive
Karachi International Container Terminal Ltd
Total years of experience :22 years, 5 Months
• Supervision of Counter Staff / Cashiers.
• Preparation of monthly, quarterly & annual internal audit reports.
• Obtain knowledge about services provided to Shipping lines with relevant charges.
• Minimize the preparation of incorrect invoices and credit notes.
• Prepare and get command for the invoices in respect of storage & demurrage, lift on lift off, drayage, reefer, change of vessel, cross stuffing, inventory charges etc.
• Complete knowledge of services provided to counter customers.
• Complete knowledge of special discounted tariff.
• To improve inter-personal skills and counter customer handling.
• Reporting to Manager Billing and Manager Finance.
• Reconcile all day to day payments received against invoices.
• Daily weekly and monthly reports for Import and Export containers.
• Recover approximately PKR 1, 050 million per month from customer against Terminal charges of import and export container, reconcile it & safely deposit in bank in the mode of cash and pay orders.
• To ensure all the business transactions are recorded properly.
• Solving all cash related queries.
• Pay orders verification either it is on company name & value checking.
• Solving and verify any discrepancies if find to the concerned person.
• Assist Manager Finance as and when required by my seniors.
1 Input GD in Pakistan Custom (weboc system)
2 Monitoring weboc system on daily basis.
3 Prepare cheques/ payorders for Custom duty, Excise Taxation Officers Sea dues & PICT/KICT port charges.
4 Prepare evidence report for Pakistan custom.
5 Prepare Packing list & Commercial Invoice for shipping company and for examination of containers.
6 Making consignment wise review report for Pakistan custom.
7 Checking the Sales tax, custom duty, ETO & import value in weboc system.
8 Finalize the payment of Pakistan custom of each consignment.
9 Coordinate with shipping company of vessel arrival, change of consignment and for payment delivery order.
10 Prepare all documents related to shipping company, KICT, PICT & custom.
11 Prepare report for examination of container and Hearing with D.C.
12 Prepare miscellaneous report as & when required by the chairman and seniors.
13 Prepare consignment wise expense report.
Visit branches and Franchise located at Islamabad, Rawalpindi, Wahcantt, Peshawar, Mansehra, Lahore, Faisalabad, Sialkot, Lahore and Multan with Auditors for Annual audit.
1 Cash Sale and Hire Purchase Report.
2 Bank Reconciliation of all branches.
3 Monthly payroll of Headoffice and Branches.
4 Preparing payment vouchers and cheques.
5 Annual With holding tax report for Income tax.
6 Liaison with external and internal auditors.
7 Preparing branch wise stock reconciliation.
8 Preparing provident fund statement.
9 Preparing monthly Cash flow.
10 Assisting financial Controller in sales tax & income tax work.
11 Miscellaneous works as and when requires my seniors.
1. Maintain petty cash imprest for the Field Office.
2. Perform any other work assigned by immediate superior.
3. Assist the controller of the company with the treasury function, including Bank account set up for new client site locations, cash accounts analysis and collections, daily cash management, and intercompany debt management.
4. Develop & maintain a strong working relationship with the CFO and Controller
5. Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
6. Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.
7. Responsible for documentation & implementation of Accounting Policies & Procedures, (annual evaluation).
8. Monitor and review accounting and related internal controls
9. Prepare and review budget, revenue, expense, payroll entries, invoices, and other accounting documents, as part of the month end close process.
10. Analyze revenue and expenditure trends and recommend appropriate budget levels, and ensure expenditure control.
11. Explain billing invoices and accounting policies to staff, vendors and clients. Resolve accounting discrepancies that may arise during the normal course of business.
12. Recommend, develop and maintain financial databases, computer software systems and manual filing systems.
13. Supervise the input and handling of financial data and reports for the company's automated financial systems.
14. Review of client contract language as pertains to the accounting function, i.e. budgets, costing analysis, profit margins, Billing.
15. Other duties as assigned by the CFO & Controller, as well as special projects as they may arise.