Office Sales Coordinator
International Commercial Enterprises Co
Total years of experience :6 years, 10 Months
coordinating with customer through emails & telephone
making enquires, preparing quotation, purchase request, Material Issue Request, Delivery notes & Invoices for customer, monitoring sales weekly task & sales monthly report, Managing employees time sheet attendance report & all office task, Updating all sales progress reports & details reporting to branch manager & CEO
technical skills :
•Diploma in civil draftsmanship from (Indo British academy)
•Microsoft Office, Advance excel, (Ms-word, Ms-Excel).
•Auto-CAD 2000, up to date all version.
•Knowledge of Advance excel @ Adobe Photoshop.
•Working in VCK company personal software,
•Experience with document control packages such as site
•Excellent interpersonal skills and a professional telephone manner
•Utilizing a range of office software, including email, spredsheet and databases
•Ability to evaluate prioritizes organize and delegate work schedule
•Proven decision mailing skills
•Able to react quickly and effectively when dealing with challenging situations
•Assisting departments with queries on documentation requirements & submissions
duties and responsibilities of job:
•Examples of key duties are interpreted as being descriptive and not
restrictive in nature. The following.
•Communicating with clients through email & telephone
•Preparing meetings schedule with customer & making demonstration
•Explaining respectively to client regarding products & profile details
•Making enquires an preparing quotation for customer
•Submitting quotation & offering good price to clients
•Preparing purchase request when get the purchase order from customer
•Preparing material issues Request with delivery note & Invoices
•Maintaining weekly sales task report of sales team
•Monitoring all Armco sabic Marafiq Ma’aden & Al Qahtani Group vendor code according to our felling system
• Arranging all quotation as per Purchase order & relevant documents
•Managing weekly task for sales consultant & monthly sales report
• Organizing all documents with accuracy & systematic
•Reporting & assisting all necessary things an discussing with sales manager & CEO
•Convincing to customer with good decent behavior & very soft speaking
•Maintaining employees time sheet attendance sheet & all other details
•Taking care of all official accessories & working software’s
• Managing all employees annual vacation due & further related requirement
•Maintaining all office expenses an ensure all office details to management
•Coordinating with the operation team for relevant documents details
•Visiting the customer side as per requirement of client if necessary for checking documentation
•Communicate with the customer for the documents Data and files
•Receiving for archiving the files, data, Documents
•Checking dispatch document are accurate
•Responsible for maintaining hard copy information
•Issuing and distributing controlled copies of information
•Ensuring all documents are as up to date as possible within electronic filling system
•Provide advice on procedures of issue and methods in accessing system
•Archiving Media tape for companies
•Scanning all relevant new files, Data, Documents in store an shifting into location
•Uploading scanner & preparing details of all documents
•Making work order for retrievals, refilling of files
•Preparing driver log list retrievals and refilling documents in warehouse
•Finalizing proof list of archiving documents for the client
•Preparing work task list & delivery task as per supervisor
•Making ensure data entry of Documents and finalized all details
•Managing the details of media tape & storing new documents in the store
•Monitoring the work done by team in warehouse
•Daily reports to branch manager.
•Maintaining the schedule of team in warehouse
•Working with Electronic management system for filling & scanning
•Data destruction assets & degaussing data and documents
•As per customer request ensure making permanent withdraw documents
for establishing and maintaining a effective document control system. Ensuring that all data files and media tape documentation in accurate, up to date in VCk system and accurately distributed to relevant couriers as per they delivery task pull out all the retrieval documents and make sure all with the work order to dispatched documents for the clients with operation team
education QUALIFICATION : Diploma in computers Diploma in fire & safety Bachelor in commerce
education QUALIFICATION : •
education QUALIFICATION : •