MOHAMMED SHIHAB KARUTHEDATH

▪ Responsible for managing complete recruitment cycle of candidates which includes sourcing, pre-screening, candidate assessment, interviewing, offer recommendation, negotiation, acceptance and mobilization of expats and Kuwaiti Nationals and ensuring timely closure of all the roles with right candidates.
▪ Work closely with HR Director, business heads and key stakeholders to understand the requirement and plan recruitment strategies to identify critical roles to the business and influence hiring practices and develop a cost-effective acquisition plan to attract and source high quality talent within the timelines stated.
▪ Ensured job descriptions and competency expectations were refreshed to enable recruitment of desired talent.
▪ Created monthly, quarterly and annual recruitment, diversity, employee hiring forecasts
▪ Familiar with company’s Applicant Tracking System (ATS) - to manage candidate-flow, develop reports, and maintain all recruitment data.
▪ Extended job offers by verifying with the compensation structure, prepared contracts, completed new hire paperwork for on boarding; conducted new hire orientations.
▪ Manage and develop a detailed Job Description as per the Department’s Organizational Structure.
▪ To support the HR Director in developing recruitment strategies of various departments using internet tools, online ads, manpower recruitment agencies (Local and Overseas), etc.
▪ To contribute towards work force planning by identifying the gaps between current roles and future needs of the Departments, and ensure that all hiring is based on the priority basis.
▪ Assisting HR Director in managing, planning and implementing the HR Policies and Procedures.
▪ To support HR Director in developing Organizational Structure.
▪ To conduct job evaluations and analyze salary range as per current market rate by conducting periodic pay surveys.
▪ To assist in the development and execution of employee performance management, appraisal and performance-related incentives.
▪ Facilitating the training program for various sectors by identifying the needs and providing the induction training for line managers on HR related new implementation.
▪ Handing the ESS (Employee Self Service) portal facility by coordinating with the departments on their approval hierarchy.
▪ Medical Insurance processing for newly joined employees and renewal for existing employees.
▪ To act as a Managing Representative on ISO recertification process and procedures.
▪ To facilitate the Internship training program for the interns, releasing required documents on it and coordinating with the department concerned to provide us final evaluation.
▪ Developing new HR & Admin Forms as per instructed by the Director and amending the existing forms as per the requirements.
▪ Updates Staff handbook for addendums or amendments from time to time
▪ Maintaining the company LinkedIn page in an effective manner, periodic review on the followers and visitors statistics and engaging on the strategies to increase the followers.
▪ Prepare the diagrammatic presentation of various work related process by using the different tools.
▪ Prepare the monthly master report on HR, Administration, Payroll and Facilities, by coordinating with the divisional heads and to submit for Director for his review and feedback.

▪ Liaising with all the embassies globally for overseas recruitment and well versed with overseas recruitment documentation, procedures etc. with countries such as Philippines, India, Nepal, Sri Lanka, Myanmar, African Countries, European Countries, Egypt, Jordan, Tunisia, Morocco, Ukraine etc.
▪ Align recruitment planning and delivery to meet the talent requirements.
▪ Managed the activities of recruitment for local & overseas where in sort, filter and review job applications, organized interviews and tests for shortlisted candidates and provide recommendations to the Executive team on the candidate selection
▪ Manage the recruiting process for candidates from initial interview to offer & perform high volume telephone interviews daily
▪ Creating of Job Analysis and implementation of Job Description for all levels & department wise etc.
▪ Handling all employees grievances and conflicts.
▪ Liaising with managers and interviewing employees at all levels to identify and assess training and development needs.
▪ Preparing all correspondence letters, internal memos in accordance to the company policies and procedures and based on the new regulations etc.
▪ Handling EHS and occupational health & safety issues and employees work life balance for all locations.
▪ Provide legal opinion on various labor matters in coordination with the legal team.
▪ Handling, Assigning tasks to team members and Government Relations Clerk.
▪ Team up with all department managers and leadership team and compile correct monthly payroll sheets and biometric attendances for monthly payroll processing
▪ Plan, coordinate and manages monthly payroll and ensure that payroll cycles and deadlines are adhered to; statutory withholdings and/or employer contributions (e.g. Social Security payments, insurance, etc.) are filed paid timely; are completed within the statutory deadlines - Kuwaiti national employees.
▪ Distributes, receives, proofs and verifies timecards, biometric attendance sheets in accordance with Company policy.
▪ Played a pivotal role in developing a robust appraisal process to strengthen a high-performance culture.
▪ Managed annual/probationary appraisal cycle including training, launch, support and closure.
▪ Developed the employee Job Descriptions and KPIs and link the objectives with the performance management, review the reports and make recommendations to the Executive Management and Heads.
Administration & Government Relation
▪ Issuing of New Visas, Visa Cancellation, Residency Transfer in and Transfer Out, Staff Residency Extension, Staff Residencies Renewal through online portals such as Manpower, Ministry of Interior, Ministry of Health, Staff Health Card Renewals through Meta portal, Vehicle Fitness and Licenses Renewals, Kuwaiti Staff Social Security Online Payment, Medical and Finger appointment for newly arrived staff, Opening of Bank Accounts Labor Category, Import License Renewal, Rental Contracts, Fire Maintenance Contracts, Lease Contract Renewals etc.
▪ Renewal of all types of company licenses, such as Commercial License, Fire License, Chamber of Commerce License, Ministry of Health Licenses, Ad License, Company Cars RJ Certificate, Traffic Company Authorized Signatories, Kuwait Ministries Id Card Issuance and Renewals.
▪ Custodian of all company original licenses, Staff passports, Civil Id’s and Bank cards.
▪ Manage and first POC on employees work injury and other procedures in regards to the insurance claim.
▪ Maintaining of all company staff master information in a digital format in HRMS - HR Module for payroll processing. HR ERP module also facilitate to track and provide alert on residency renewal, passport renewal, company license renewal, driving license renewal, staff health card renewal etc.
▪ Dealing the Military premise badge for first time, renewal and the further required procedures related.

▪ Manpower Planning - Coordination with HR manager & Assistant HR manager for manpower planning, budgeting, selection process, manpower mobilization and demobilization.
▪ Recruitment - Creating offer letters, JDs, scheduling and conducting interviews, selection process etc.
▪ Policies & Procedures - Plays a prominent role in preparing prepare/implementing changes in HR policy with guideline of HR Managers. Alterations/necessary changes if need in policy as per Kuwait labor law. Taking approvals from HR manager for certain rules and regulations.
▪ Compensation & Benefits - Review decrees like salary process, sales incentive, and bonus, awards and recognition and severance payment.
▪ Admin and Planning - Maintain directory and other relevant organizational charts and documents, Review, approve and monitor HR annual budget, Contribute to the development of HR department goals, objectives, and systems, Supervise clerical assistant and temporary staffing as needed, Participate in administrative staff meetings.
▪ Performance Management - Develop evaluation and performance management program, lead the implementation of the performance management program, Handle investigation and resolution of employee issues, concerns and conflicts.
▪ Training &Development - Drawing training plans, identify for training needs, preparing employees for training, forecast budget for training.
▪ Employee Relations - Keeping employee relations for smooth operation in organization. Solve to problems which rose between employees.
▪ Payroll Management - Coordination with Payroll department, preparing monthly timesheet and salary statement & forwarding to approval. Preparing Full &Final Statement (End of service / Gratuity).