SALES & PURCHASING
PETRO GLOBE OIL & GAS EQUIPMENT
Total years of experience :19 years, 0 Months
Duties & Responsibilities:
• Registering our company as new vendor to all ADNOC GROUP OF COMPANIES through Maximo system, manual application, tejari.com and other required system that as per required from each ADNOC MEMBER.
• Prequalifying our principal/manufacturer endorsed product to all oil and gas companies in Abu Dhabi as well as to EPC Contractors.
• Visiting and Meeting with the buyers, contractor Engineers and some end users especially to our ADNOC clients.
• Following up to buyers regarding to all the submitted quotations as well as purchase orders.
• Coordinating with the logistics to follow up international shipment and deliveries.
• Preparing some agency agreement and contract between our principal manufacturer and our company.
• Looking for some new potential principal manufacturers and good source suppliers.
• Outsourcing some request for quotations and price agreement especially for special items.
• Preparing some mark up for the quotations.
• Submitting the commercial quotation and technical offer through e -tendering or through delivering sealed quotations to mailroom.
• Making some business correspondence to reply to clients, manufacturers and other potential principals and negotiations for business.
• Attending calls like clarifications of RFQ, PO and others complains related to the business transactions.
• Screening each agreement and contract, credit facilities, supplier’s quotations and forwarder quotations for arranging the deliveries.
• Promoting our company’s range of supplies/products and marketing each product of our registered principals.
• Communicating to our principals regarding the prequalification requirements to comply from all ADNOC GROUP and updating them regarding the improvement of the registration.
• Meeting with the principals sharing with good ideas how to improve the marketing and products promotions.
• Coordinating with principal manufacturers regarding the schedule for the coming commercial and technical presentations to the Prequalification officers and Engineers, End users, HSE, Quality officers and Material Engineers.
• Registering our company as supplier to oil and gas companies, government sectors, constructions and so ADNOC GROUP OF COMPANIES like ZADCO, GASCO, ADMA, BOUROUGE, NDC, and ADNOC DISTRIBUTION & ETC.
• Updating our company’s scope of supplies, renewal of documents and principals through online using maximo system using different software of each companies being registered as vendor.
• Visiting our registered buyers and to procurement department, registration department and to technical department in order to follow up for some RFQ, PO’s and convince and remind them to include our company for request for tenders.
• Meeting new manufacturers/principals in order to get new agreement for some additional supplies to provide to all our valued clients.
• Registering new potential client.
• Renewing the registration as vendor to our registered clients especially when trade license and other agency agreements are expired.
• Looking for new oil& gas, construction companies in order to register our oilfield company as vendor.
• Initiate sales/markets.
• Recognize customer needs and industry trends.
• Provide technical presentations together with our principal to clients when required.
• Manage sales contracts through quoting to tracking of payment.
• Collaborate with the servicing department and engineering to ensure proper planning and scheduling of resources accordingly.
• Representing company at trade exhibitions, events and demonstrations.
• Negotiating variations in price, delivery and specifications with your company's managers.
• Pre-qualifying each product /brand like wellhead & Christmas trees for oil and gas drilling equipment’s from our major manufacturer/principal to our registered clients in ADNOC group of companies in order to nominate the brand to their next commercial and technical tendering.
• To approach potential customers with the aim of winning new business & making repeat sales to existing customers.
• Looking for some business opportunities in UAE market.
• Looking for new potential clients as well as looking for new potential principal manufacturers to add to company scope of supplies.
• Arranging an event for the company’s promotion and business development.
Secretarial Duties & Responsibilities:
•Arranging and coordinating business meetings and appointments.
•Attending meetings, taking minutes and keeping notes;
•Secretary and Receptionist in our office Showroom.
•Preparing Quotation to client’s project.
•Preparing Local Purchase Order (LPO) for suppliers and manufacturers.
•Preparing Delivery Order (DO) for product dispatch and delivery.
•Compiles business reports for submission to the Manager.
•Maintains confidentiality of records and other important business transactions.
•Responsible in Logistics Control, delivery notes, purchases invoice, material tracking schedule reports.
•Handling self correspondence and computer related jobs.
• Replying company emails & letters to client’s & suppliers enquiries.
•Performs general clerical duties such as scanning, photocopying, faxing& mailing.
•Devising and maintaining office systems;
•Invoicing
•Liaising with colleagues and external contacts to book travel and accommodation
•Organizing and storing paperwork, documents and computer-based information
•Preparing action plans & schedules to identify specific targets & to project the number of contacts to be made.
Other duties include as Sales Representative:
•Attending telephone calls screening and customer’s inquiries
•Presenting products to our walk-in clients and interested clients to our interior showroom.
•Emphasizing interior product features based on analyses of customer’s needs, and on technical knowledge of product capabilities and limitations.
•Answering customers' questions about products, prices, availability, product uses, and credit terms
•Negotiating prices and terms of sales and service agreements.
•Quoting prices, credit terms and other bid specifications.
•Handling customers, clients and dealers/suppliers product inquiries.
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• Ensure that each customer receives outstanding service by providing a friendly environment, which includes greeting and acknowledging every customer, maintaining solid product knowledge and all other aspects of customer service
• Attending telephone calls from customer’s complaints and inquiries.
• Maintaining an awareness of all promotions and advertisements.
• Assisting in floor moves, merchandising, display maintenance, and housekeeping
• Assisting in processing and replenishing merchandise and monitoring floor stock.
• Helping customers in locating merchandise.
• Communicating customer requests to management.
• Assisting in completing price changes within the department.
• Participating in year-end inventory and cycle counts.
• Assisting in ringing up sales at registers and/or bagging merchandise.
• Putting the security alarm of each clothing collection for display.
• Updating the prices for promotions, new arrivals and advertisements.
• Updating customers by contacting them with regards to discounted items and sales offer.
• Prepares daily, monthly and yearly sales report to the Accountant.
• Check & audit replenishment of Petty Cash Fund.
• Prepares voucher and cheque for the company payables.
• Prepares monthly & yearly inventory report for the clothes collections.
• Prepares all sales staff work schedules & timings.
• Receiving all in all daily sales income (cash, gift vouchers & credit sales)
Bachelor of Science in Commerce major in Banking and Finance