Partner Project Coordinator
MALTESER INTERNATIONAL
Total years of experience :20 years, 8 Months
Working in close collaboration with the CD & County PM, National team and local partner to manage the program and ensure program objectives effectively met on time and within budget.
Lead the preparation of a KP program concept note, work plans, field activities, implementation plan of Health & DRR and activity budgets in collaboration with the program team in KP.
Manages overall strategy and vision, handles all aspects of program management, foresee and plans for programmatic needs and takes action accordingly, provides guidance to staff, oversees programmatic progress and measures program performance, timing and results, conducts assessments.
Closely work with the Implementing Partner to produce and present timely, accurate and analytical reports ( figurative & narrative) at frequent intervals on findings of M & E activities.
Prepare and oversee Programme implementation to ensure timely delivery of Programme activities (access to beneficiaries, implementation ensuring targets achieved and the comprehensive and rational use of budget of 1.3M Euro, capacity building of the national staff whereas adhering to the proposed timeframe and donor regulations).
Develop a strong working relationship with the local partner characterize by open communication, regular information sharing and feedback, and joint problem solving.
Analyze data collected in the field and generate appropriate visualizations (graphs, tables, charts) to highlight key findings from compiled data.
Monitor the partner’s performance. Conduct site visits to evaluate their progress. Review monthly and quarterly reports to ensure the program in on track and procurement and financial practices are compliant with donor ( ECHO )rules and regulations
Establish and strengthen working relationships with Government, Donors Engagment, INGOs, PHF, UNDSS, local stakeholders and in contact with Desk ( Germany) for sharing informtion & guaidance.
Review job descriptions for all programme staff ( 35) and provide support drafting JDs for any new field based positions. Lead Procurment process and Recruitment of programme staff as needed & promote teamwork between various departments.
Ensuring that new assessments and new potential interventions are explored and well executed.
Ensure maximum support to the Program National team in Kenya and Somalia through training sessions, review meetings and other events.
Close supervision of way stations in Somalia and projects of distribution of NFI’s, Education, Child Protection, Cash grants, Food vouchers and Shelter kits to Somali returnees and seeking for local integration and livelihood opportunities.
Responsible for drafting soft component for Health, Education, Livelihood and Protection with ACTED as consortium partner for upcoming programme in Somalia by EUTF.
Preparing projects, monitoring & evaluation, reports (final and interim) preparations submission for institutional and public funding and ensuring a timely submission of these reports.
Drafting PAT, monthly reports, mission report, security reports and all the other, possible ad hoc report preparation and timely submission to the Head of Mission
Help Head of mission in identification of new Donors and engagement to develop new strategies for access to basic services in areas of return ( Somalia )
Ensure a steady and active representation of INTERSOS at cluster level as well in all the other, significant meetings (i.e. Return Consortium, Cross border meetings, Technical Working Group, Regional Durable Solution Secretariat both in Somalia and Kenya etc.).
Maintain daily relationship with the Donors ( UNHCR, WFP, ECHO, EUTF) and involve the Head of Mission whereas strategic opportunity can arises
Productively manages the teams (Medical Staff, Team leaders, Base Managers & Operational Staff) for all non-medical issues & ensures adequate feedback to the coordination team in 5 Districts.
Responsible for all phases of providing quality, operative and accountable program providing staff with assigning tasks and involvement at all stages of the program cycle.
Manage the programt budget through reviewing field monthly funds requests, approving expenditures in accordance with MDM policies and reviewing monthly budget versus actual reports, Procurement, Staff capacity development & guaifing staff to follow security protcols at field
Organizes and animates regular meetings with all Provincial field team with high level of ensuring timely implementation and reporting of each phase of Health & DRR programmes
Closely collaborates with Admin/HR Department on all HR & staff management related issues (recruitment, staff appraisals, dismissals, etc.)
Lead Rapid need assessment & Situational Analysis for new project intervention in new target areas
Develop and implement participatory assessment to contribute to Programme planning for preparation of new projects and activities in his area of intervention.
Ensuring timely implementation and reporting with make certain that all staff have work plans which are in line with strategic priorities of MDM
Participates in coordination meeting in HQ on a monthly basis, in the extended coordination meeting.
Ensure timely coordination with coordinators (Fieldco, Logco, fleet, HR and Adminco) are regularly and consistently informed of specific developments and/or issues in the specific area of work
Develop and implement effective safety and security procedures for team at the field base and area of functionality, ensuring that these are updated and revised at regular intervals
Supervision of all projects in the district with 18 Union councils
Management, trained & recruit 150 national staff, implement DIP (Detail Implementation Plan) &Project implemented, monitoring and development successfully
Successfully processed& Facilitated 56 Education formation groups, Psycho-socio& Right to education sessions with IDP community
Delivered refresher of inception training, mobilization & counseling and team building to all staff
Responsibility for security for all national staff working in the district
Base and asset management, preparation of Budget versus Actual reports on a monthly basis in donor currency to ensure maximum utilization of budgeted amounts and to provide recommendations for readjustments as required
Effectively established 56 temporary learning centers for IDP’s with ensuring gender equality
Properly review and verify the student’s enrollments data. 4W matrix, fact sheet, meeting minutes and establish that the data is fully compliance with donor’s (World vision &UNOCHA) requirements
Oversee the financial management of the project budget in close collaboration with the field and national finance teams
Implement procedural mechanism in project aspects complying with the Muslim Aid standard policies and procedures and recommend for improvements wherever required with high level of perseverance
Oversee periodic reporting formats to record progress toward achievement of planned targets;
Identify gaps, under-performance and work with consortium partner for improvement
Ensure maintenance of project documentation, file and reports & TOR’s record
Monitoring and evaluation of project in the district and responding effectively to donor MEAL coordinator
Preparation of internal and external reports to HQ and donors on bi-weekly and monthly basis
Participation in coordination meetings with stake holders, law enforcement department and Govt education officer
Looking after all coordination and operations management as acting emergency response coordinator
Rehabilitation and construction of temporary learning spaces
Devise a complaint mechanism system for project beneficiaries, stakeholders and staff ensuring that all the voices are being listened to and addressed in the best interest of intended beneficiaries and other stakeholders
Overall responsibility for program team’s timesheets, work plans, vacation schedules, and staff training/development activities
Ensure Performance Management System documentation for all staff is in place and followed up regularly.
In close coordination with Army, Govt line department, humanitarian stakeholders, and donors
Effectively acting emergency response coordinator in District Bannu as additional responsibility
Voted by the district education cluster coordinator and response coordinator to be cluster lead
Photography, figurative & financial reports, budget activities, success stories and case study collection
Supervision and coordination of all facilities projects in the Darfur relating facilities Management and operations development and provided facilities services to thousands of UN peace keepers in the camps
Monitored, Planned and evaluated small/medium construction projects and implemented for Camp project development in 7-base camps.
Successfully managing all maintenance activities in the UNAMID Facilities (i.e. Ground Maintenance, Accommodation, Sanitation, Financial issues, Logistics, Procurement, supplying office etc.
Managed activities related to budgeted purchasing, material requirements planning, inventory control, warehousing, containers management and receiving/issuing logistic & supply assets
Management and assigning duties of 130 national staff and 12 international contractors
Developed a project plan with weekly and monthly SITREP reports to the Head Quarters for all the stages of the project, Fact sheet, risk mitigation strategies, issues, challenges and achievements
Responsibility for security of national and international staff in the state
Effective stakeholder management from a range of international organizations, UN VIP’s (UNHCR, UNDP, DFID, WHO, WFP & INGO).
Effectively managed base camps, asset & logistic management, Operations, Planning & Development of facilities prgrammes ( constructions with all facilities) in Nyala sector and 7 base camps
Monitoring and evaluating the management of the camp facilities programme and developing plan for effective operations
Developed systems to regularly analyze data to effectively monitor and evaluate the performance of facilities projects at 7-base camps and effectively planed for improvements and future demand
Monitoring and evaluation of facilities in compound& other team sites
Improves UNAMID facilities program and service quality by devising new applications, updating procedures and evaluating system results with staff
Ensured that all complains are listened and respond appropriately regarding facilities operations in camps
Maintains professional and procedural knowledge by attending educational workshop organizing by UNAMID staff welfare section
Took effective decisions after evaluating different options based on evidence on re-structuring of Facilities Management Projects in absence of Chief management
Properly analyzing data to monitor performance and effectively planning for improvements and demand
Co-ordinate with Security to ensure that investigation reports are prepared for any type of incident which required an investigation and transmit local claims to UNAMID HQ and General Service Section
Implemented an effective communication strategy to keep thousands of UNAMID staff informed and get their feedback for continuous improvement and to provide best services
Working collaboratively with all section chief (supply, engineering, security, WASH & IT) for effective management and successful program
Delivered continuous training of Facilities Management staff and camp managers
Managed training budget and reported accordingly to Chief staff welfare
Arranged all need of arranging training in 7 team sites in Darfur i.e. logistic including training occasion, invitations, broaches, registrations, venue, accommodation, meals, travel & all TA/DA
Developed concept notes, training modules with associated tools
Evaluate the effectiveness of training programmes using questionnaires, interviews and by observation, in order to plan future courses or to amend existing ones
Coaching, counseling, recruitment, training and termination of section staff according to policies and procedures
Frequently given induction and training to all new arrivals every year including national Sudanese and International Contractors
Successfully in coordination with Finance, Gender, Supply, WASH, Fleet, and HR functions to make sure smooth synchronization and ensure that all operations are consistent with other support system
Effectively provided management support to head of field office for running of Federation base camps and other field offices and also designing SOP’s and procedures relating to operation development
Developed and maintained an accessible and user-friendly record keeping and retrieval system of project administrative files, records, data in relation to all administrative and personnel matters
Chaired monthly progress meetings on behalf of head of office with all programme manager of IFRC
Effectively worked with field Head of office and Programmes coordinator to contribute to Human Resource
Management issues including recruitment, induction, planning, job descriptions, conditions of employment, and facilitation of training to staff
Responsible for performance appraisal of other Admin & base camp staff and further devising capacity building plan for staff
Completed EQ special projects of IFRC by organizing and coordinating information and requirements, planning, arranging, and meeting with programme managers
Acted as Head of Office in the absence of Head of office and took appropriate decisions when required
Achieved financial objectives by anticipating requirements; submitting information for budget preparation, scheduling expenditures, monitoring costs, analyzing variances.
Delivered trainings as facilitator on Leadership, Team building & Cross culture communication to IFRC/PRCS staff
Played major role in closing IFRC Earth quake programmes in Field offices and base camps
Monitored that all facilities are accessible for running smooth EQ programmes and operations
Approved invoices, issued receipts and create overall Admin and base Camps budget projection& cash forecast and cash count
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Organized and chaired coordination meetings between all UN & INGO’s Project Managers, CCCM Cluster group, working in the camp and possibly (IDP’s) themselves.
Effectively facilitated & monitored basic protection issues of 18, 000 IDP’s living two camps and resolved diverse multi-cultural conflicts and putting problems in solution, resolve conflicts etc
Coordinated with team members of UNHCR, UINCEF, WFP, WHO, IFRC, IOM & INGO’S for providing best services to IDP’s i.e. food, WASH NFI’s, health, shelter & education.
Effectively collaborating with all stakeholders for providing maintenance and development of infrastructure such as roads, drainage, shelter and educational, health or communal facilities
Managed all Sphere Standards and ensured appropriately in place inside the camps and worked closely with all CCCM implementing partners
Facilitate visit of donor missions to the camp, and ensure that they are briefed properly
Established monitoring system & tools to evaluate the progress of stakeholders, particularly in local authorities, Govt line departments, and ensure that all activities are planned.
Pro-actively evaluated vulnerable families in the camp and had given extra facilitation to these protection concern families and actively reported to, Provincial Disaster Management, World Vision, IOM, UNHCR, IRC, UNICEF, IRC and NRC
Monitored and prioritized the risks/threats related to IDP’s from outside.
Monitored & evaluated camp management feedback procedures and complaints mechanisms are in place, and forums developed for the camp population to contribute and be listened to.
Effectively monitored that gaps in assistance are filled, avoiding duplication of activities and ensuring equitable provision of services needs regular and systematic monitoring of service delivery in the camp.
Productively organized all Livelihood activities and other events/meetings, including displays of IDP’s women handicrafts, skilled training etc
Trained CCCM staff in the collection of data, assessment and distribution of NFI’s.
Successfully repatriated 2800 families to their place of origin with dignity with monitoring all security concern and close the camp management project productively within the time frame.
Monitored & encouraged learning activities which promote team building, promotion of volunteerism, cross cultural communication and effective teamwork among the community and NGO's staff.
Coordinated closely with Social Protection, state and provincial officials in province in order to facilitate landless cases of IDP’s.
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Main Achievements: Assisted the Field Officer in undertaking regular needs assessment in accordance with UNHCR programming cycles. Supporting over all coordination and the management of Relief and Rehabilitation programme in respective field offices in district Mansehra. Finding of Protection cases EVI’s in more than 55 registered camps in order to seek the necessary action such as disables, widows, un- accompanied minors, elders, orphan, etc and refers to concern protection agencies. Trained 60 government teachers in Afghan refugee’s census exercise in Kohat 2003.Remained as energetic staff member in the closure of 25 huge populated Afghan Refugees camps in Urban and Tribal agencies 2005.Acknowledged my services as the active staff member in UNHCR during the mass Repatriation, around 800, 000 Afghan refugees repatriated from Pakistan in 2002. Effectively showed the abilities on Risk Management when performing duties as Protection border monitor
Responsibities Included: Giving the relevant and helpful information regarding IDP’s (Internally Displaced Person) union councils, tehsils and their lively hood cash grant, house compensation amount and security situation at their place of origin. Resolved team’s issue which affected the work in camps and at community level. Ensured the implementing partner's team is carrying out daily activity according to the plan. Encouraging and mobilizing co-workers, implementing partners and members of the local community to play an active part in the development of their community. Conducted regular project visits to implementing partners, assess the progress and impact of the implemented programs and provide progress reports to Head of UNHCR hub Mansehra & Peshawar. Finding protection cases (vulnerable individuals) such as un-accompanied minors, orphan children, disables, widows etc in order to seek necessary action. Organized and conduct shura meeting among the Refugee elders and with community elders in order to discuss their problem, security issues at place of origin, and voluntary repatriation program and given the required information. Facilitated the smooth repatriation and ensured the safety and dignity of refugees returnees at Torkham Border and solved contradictory issues of Refugees with Customs and other border authorities. As field Assistant I have worked in different projects i.e. date collection and assessment, monitoring and evolution of refuges status inside the camp, refugee protection issues, community mobilization, refugee census project and relocation the refugees from urban to camps.. Foresee the risks and planned with implementing partners to eliminate or minimize the risk and ensured safe repatriation of Afghan Refugees to their place of origin.
Master in International Relations
Six Month Post Graduate Diploma in Economic Policy, Trade and Industrialization
Master in Business Administration.The institution was affiliated with Philippine Christian University. Degree not obtained.
