Lead Planning Engineer
SENDAN INTERNATIONAL COMPANY
Total years of experience :26 years, 5 Months
SENDAN INTERNATIONAL COMPANY - JUBAIL - KSA- FOR ARAMCO PROJECTS
Working in SENDAN as Senior Project Estimation Planning Lead for SABIC SabTank Projects and Aramco Abha Fire Safety Upgrade Project. Clients contact point for matter related to execution and project progress. Scheduling activities in Primavera P6, budgeting, cashflow management, Project Progress / reporting and follow up, mobilization / demobilization of the resources, Sub contractor administration
MGSE-1 (Master Gas Expansion Project Phase - 1 (1.2 Billion USD), Project is to meet increased demand in the Central and Western Regions by providing 9.6 BSCFD of gas by December 2016 through the installation of new pipelines and Booster Gas Compressor Stations. The FACILITIES shall be sized to ensure sufficient pipeline capacity and pressure to maintain the reliability of the Master Gas System (MGS) by providing as a minimum an eight-hour survival time for all sales gas customers
Establish PMT design office lead facility provision.
Recruit Project Control and admin staff.
Leading the Project Controls Department assisting the PM and Top Management in timely execution of the project without schedule slippage.
Ensure that proper Planning package is established by the EPC contractor complying with Aramco Quality Management Systems, Standards & Specifications.
Verify that the proper Procedures are developed such as Project Execution Plan. Project Control Procedures Progress Measurement Procedure, Invoicing Procedure both (IK & OOK), and Project Change Control Procedure etc.).
Verify that other procedures like Document Control, Procurement/Expediting, Project Quality Plan, and Project HSE Plan are established properly by the Contractor in line with Aramco requirements.
Follow-up Milestone completion and verify delay analysis
Actively involved in the project life cycle such as Engineering, and Procurement.
Liaise with Contractor, Local authorities, Subcontractors and other agencies involved in the project.
Actively participated in conflict mitigation regarding the scope or other issues raised by Contractor.
Lesion officer for Project Risk Management
60% and 90% Detailed Design Review coordination, comment analyses, closeout follow-up and report
Administer both IK and OOK Contract and Contractual requirement.
Ensure that Planning tools are well established by the Contractor for smooth execution of the project.
Ensuring that EPC Contractor is establishing a proper Planning Package with workable Baseline Schedule for EPC project in line the Project Scope of Work (Civil, Mechanical, Pipelines, Piping, Electrical, Instrumentation & Telecom), and Aramco Standards and Specifications.
Verify the Baseline Schedule developed in Primavera P6 is in line with the Project requirements and Aramco standards.
Monitor Contractor performance and prepare performance evaluation.
Follow up and coordinate PQI
Reviewing all schedules and reports submitted by Vendors/ Contractor and Advise for continual improvement.
Preparation of Internal Dash Board Reports for weekly progress monitoring, etc.
Reviewing the Delay Analysis and follow-up mitigation actions to be taken both by Contractor and Company.
Verification of accomplishment of Mobilization of resources at all levels by the Contractor.
Guide and mentor the Contractor Project Controls team for better participation in the project.
Organizing meetings at all levels within the Aramco, with the Contractor and other Statutory Agencies to establish proper communication within the project.
BISR / MPU preparation in line with Aramco Standard.
Verification of Cash Flow (Invoicing) submitted by the Contractor.
Verification of PMS (EDDR)
Verification of Change request & proposals submitted by the Contractor and SAPMT regarding the variations
Prepare and issue Cost Reports internally and Arrange Service Entry sheet.
Verify that proper Document Control Systems are established by the Contractor
Worked as Project Planning & Control manager in a Public Company KBR; 30, 001+ employees; Oil and Gas industry, anbu Aramco Sinopec Refining Company (YASREF) Limited Feb 2013 -2015, Inlet Facilities & Tank Farm (18 Billion USD Project).
Planning Activities
Maintain Schedule updated in Primavera P6 R8.2
Monitor progress against Baseline project.
Weekly Highlights, Preparation, Review and Distribution to Top Management.
Attending Weekly Project Progress Meeting to update schedule progress performance project progress
Risk & Mitigation Plans Tracking
Preparation & monitoring Key Milestone Log with planned and Actual Dates.
Tracking and Reporting to Project Manager Material delivery status on weekly basis like ROS, FAT, and SAT forecast slippages, actuals & impact on schedule.
HSE Summaries, Project Manpower status, Overall Progress S-Curve (E+P+C), Progress EPC SCurve
Monitor EPC contractor’s project control activities particularly with regard to planning, scheduling and forecasting, likely threats and risks to meeting the overall project completion date
Cost Control Activities
PMT/ PMC cost calculation on the monthly basis
Invoice Processing based on EPC contractors schedule and progress
Develop Monthly Project Update (MPU) in Oracle Skire as per the ARAMCO guideline.
Review EPC contractor's proposals for change order work.
Assist developing Negotiation Strategy for change order in conjunction with Quantity Surveyor
Attend regular meetings, Weekly & Monthly progress, Walk through, Punch list meeting etc.
Monitor and compare schedule and cost reports and relaying conclusions such that PMC management is alerted at the right time.
Saudization Minimum requirement fulfillment check, Verification and deduction if any.
Cash flow Planning and Management and budget forecast.
Projects Cost Status, Projects Cash Flow - Budget, Projects Cash Flow - Commitment, Projects Cash Flow - Current Budget Expenditure.
Earned Value Analysis and interpretation of EPC cost and impact on the cash flow and forecast.
Variance analysis of Cost sheet and Non Direct cost
Cost Data update in SKIRE and SAP ERP.
Reconcile and synchronize cost in SKIRE & SAP and Invoice Log.
Contract Administration Activities
Contract Administration for deliverable.
Check contract clauses for the relevant litigation and correspondence
Contract Change order Implementation, Issuing change order Request, Bid Negotiation and Implementation
Review and monitor procurement activities in conjunction with the Material Specialist for CO
Monitor the progress and verify progress of the change order and process invoice as per procedure.
Change order approval authority Management as per ARAMCO procedure.
Administration Activities
Internal audit for contractor compliance/ Process Development / Procedure enhancement.
Timesheet verification and Maintenance.
Authorized Expenditure limit change management.
Study, Review and understand all relevant project documents routing / follow-up and conditions
Define primary job objectives at project and departmental management levels by highlighting schedule and cost requirements
Monitor PMC - EPC contractor performance following periodic evaluation system.
Recruitment of Supplemental Man Power (SMP) / Project Management Consultants (PMC).
Define primary job objectives at project and departmental management levels by highlighting schedule and cost requirements.
Cash flow Planning and Management and budget forecast.
Projects Cost Status, Projects Cash Flow - Budget, Projects Cash Flow - Commitment, Projects Cash Flow - Current Budget Expenditure.
Earned Value Analysis and interpretation of EPC cost and impact on the cash flow and forecast.
Cost Data update in SKIRE and SAP ERP.
Progress Invoice verification and processing for payment.
Scheduling all EPCM activities, including delivery/expediting, shutdown activities, commissioning and start-up.
Planning, Scheduling and monitoring all EPCM activities, expediting of equipment and bulk material deliveries, commissioning and start up activities.
Budgeting, Cost control, organization matrix and progress reporting
Arranging weekly progress meeting and managing with MOM
Preparing various report for the management using Primavera 3
Preparing 3 week look ahead schedule.
Preparing Cash Flow Plan on the monthly basis.
Resource loading in the P3 for cash flow purpose.
Budgeting and SIDF activates handling.
Projecting status of the project in S curve form in comparison to baseline and target schedule.
Reporting on Alliance Safety statistics using OSHA’s frequency reporting standards.
Tracking and reporting on Procurement delivery dates and vendor progress update.
Capturing project trend data and following the approved change-management procedure.
Preparations of the three week look ahead schedule at discipline level.
Preparation of supporting documents for financing the project (Saudi Industrial Development Fund), providing breakdown of budget, commitment, progress and Forecast cost to complete.
Tracking direct and indirect man-hours for estimate comparison and accurate forecasting.
Coordination with sub contractors and discipline and corporate departments within the company on all contract and planning related matters.
Preparation of manpower mobilization and demobilization plan.
Preparation of Alliance Manager’s Monthly Report.
Preparing presentation to BOD and steering committee
Monthly, quarterly and early report.
Preparation of weekly planned activities & Three Week Look Ahead Schedule and submit to the Client and issuance to the system.
Updating Production Expediting Report having all details which includes Eng. status, procurement status, pre-fabrication status and material required at Warehouse as per the Advance bill of material & Warehouse & Buyout material list for each item mark on the drawings for the entire project.
Preparing delivery advises based on the production load out report and preparing Material Requisition Request (MRR) for timely delivery to the job site.
Prepare and submit weekly and monthly progress reports to the client as per the contractual agreement.
Data Entry of day-to-day construction activities and reporting to Senior Planning Administrator and Project Manager.
Preparation and issuance of purchase request by consolidating misc. materials.
Prepare various reports showing Engineering / drawing status, Material status, WPS status and all applicable project specifications and procedure status.
Maintaining status of modifications & change orders made by the client, provide relevant documents required for the modifications for costing to the estimation department and maintain status of submission, approval and incorporation in the billing.
Maintaining billing and payment status of sub-contractors work.
Preparation of invoices and submission to the client.
Responsible for the overall coordination of all activities in the Administration with respect to correspondence flow, mail distribution, follow-up and filing.
Prepare monthly activity reports, weekly reports, compensation time reports and monthly time reports.
Preparation of outstanding material required for each tank & follow-up with Material Coordinator.
Maintenance of stock of surplus materials.
Maintenance of status of own and hired equipment’s used in the site and construction about their mobilization and demobilization dates.
Preparing weekly and monthly Minutes of Meeting held with the construction and fabrication departments.
Maintaining the employees hire dates, Contract completion dates, renewal dates assisting in preparation of progress claim breakdown and coordination with accounts to raise invoice based on the actual progress achieved for the agreed progress period.