Nayla El Hage, Executive Assistant

Nayla El Hage

Executive Assistant

International Company For Finance

Location
Lebanon - Beirut
Education
Bachelor's degree, B.S. Banking & Finance
Experience
20 years, 6 Months

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Work Experience

Total years of experience :20 years, 6 Months

Executive Assistant at International Company For Finance
  • Lebanon - Beirut
  • My current job since June 2015

Handling the correspondence (English, French, Arabic) on behalf of the GM, handling the GM travel arrangements and calendar management, producing contracts, reports, letters, presentations, memos and documents, liaising with the lawyers on corporate documents and legal matters, liaising with the headquarters abroad on all documents requiring approval and signature, liaising with the clients, lawyers, suppliers and departments’ staff on all matters, organizing, attending meetings and drafting minutes of meeting, devising and maintaining filing systems, dealing with e-mail / couriers, preparing replies or referring them to the appropriate department, purchasing office supplies, managing office expenses, following-up on maintenance agreements and matters, registering employees in seminars and workshops, handling HR matters on the HR software (employment contracts, employees’ monthly / yearly vacations, absences, renewal of annual vacations), working on the Loan Management System (financial software) to issue clearance papers, certificates and permits for the clients, sending confirmation letters for year-end audit to the clients, banks, lawyers and headquarters

Executive Secretary at Farah Law Firm
  • Lebanon - Beirut
  • March 2012 to September 2013

Correspondence (English, French, Arabic), producing minutes of meeting, contracts, submissions to court with their attachments and miscellaneous documents, handling travel arrangements (visa applications, flights and hotels' bookings), managing meetings' calendar, creating and updating Excel spreadsheets, court hearings' schedule and lawyers' timesheets, devising and maintaining filing systems, dealing with e-mail / couriers, preparing replies or referring them to the lawyer in charge of the client's file, preparing clients' engagement letters, invoicing, following-up on clients' payments and receipts, liaising with the lawyers, clients, suppliers and third parties on all matters

Executive Secretary at UTC Nexia
  • Lebanon - Beirut
  • July 2009 to February 2010

Correspondence (English, French, Arabic), producing auditors' annual / semi-annual reports and financial statements (Word, Excel spreadsheets), producing PowerPoint presentations, devising and maintaining filing systems, managing meetings' calendar, handling travel arrangements (visa applications, flights and hotels' bookings), preparing documents for EU and World Bank tenders' submission and producing relative auditors' reports, liaising with clients, suppliers, lawyers and third parties on all matters, producing internal control reports and consultancy reports, assignment of audit engagements to audit teams

Executive Secretary at HLB Barghoud & Associates
  • Lebanon - Beirut
  • April 2005 to July 2009

Correspondence (English, French, Arabic), producing auditors' annual /semi-annual reports and financial statements (Word, Excel spreadsheets), coordination and follow-up with the managing director and audit teams on all tasks / matters, maintaining the managing director calendar, handling travel arrangements (visa applications, flights and hotels' bookings), devising and maintaining filing systems, preparing clients' engagement letters, invoicing, following-up on clients payments and receipts, liaising with clients, suppliers, lawyers and third parties on all matters, updating monthly and yearly timesheets of auditors, preparing documents for tenders' submission and producing relative auditors' reports and internal audit program, translation of reports/forms/questionnaires and completion of answers according to instructions, purchasing office supplies and managing office expenses, producing internal control reports and consultancy reports, preparing year end requirements (confirmation letters, auditors' requests) and sending them to clients, handling HR matters (monthly and yearly vacations, absences, ...), follow-up on and renewal of maintenance agreements

Administrative Assistant at Dergham Printing & Publishing / MEIBE
  • Lebanon - Beirut
  • May 2004 to January 2005

Correspondence (English, French, Arabic), translation work (English, French and Arabic) and revision of translation, devising and maintaining filing systems, writing brochures text (editing)

Executive Secretary at Abillama Group
  • Lebanon - Beirut
  • October 2002 to March 2004

Preparing and sending quotations to clients, creating file for each quotation approved and to be executed, creating and updating suppliers' price list, updating excel spreadsheets, correspondence (English, French, Arabic), follow up with the clients and suppliers on all matters, devising and maintaining filing systems, invoicing, payment vouchers, maintaining samples' files, bookkeeping (client's invoices and receipts, suppliers' invoices and payments, miscellaneous expenses),

Administrative Assistant at Agora Global Trading
  • Lebanon - Beirut
  • January 2000 to October 2002

Correspondence (English, French, Arabic), invoicing, devising and maintaining filing systems, liaising with clients, suppliers and third parties on all matters, updating salesmen schedule

Education

Bachelor's degree, B.S. Banking & Finance
  • at Lebanese American University (LAU)
  • June 1998
Bachelor's degree, B.S. Business Computer
  • at Lebanese American University (LAU)
  • June 1996
High school or equivalent, Bac Français
  • at Lycée Français
  • June 1991

Mention Bien, Rank 5th in Lebanon

Specialties & Skills

Annual Reports
Executive Level Presentations
Business Travel
Business Correspondence
Microsoft Excel
PowerPoint
Internet research and browsing
Translation skills in English, French and Arabic
Fast Typing skills in English, Arabic and French 65 wpm
MS Word
Outlook
MS Excel

Languages

English
Expert
French
Expert
Arabic
Expert