Executive Assistant
International Company For Finance
Total years of experience :20 years, 6 Months
Handling the correspondence (English, French, Arabic) on behalf of the GM, handling the GM travel arrangements and calendar management, producing contracts, reports, letters, presentations, memos and documents, liaising with the lawyers on corporate documents and legal matters, liaising with the headquarters abroad on all documents requiring approval and signature, liaising with the clients, lawyers, suppliers and departments’ staff on all matters, organizing, attending meetings and drafting minutes of meeting, devising and maintaining filing systems, dealing with e-mail / couriers, preparing replies or referring them to the appropriate department, purchasing office supplies, managing office expenses, following-up on maintenance agreements and matters, registering employees in seminars and workshops, handling HR matters on the HR software (employment contracts, employees’ monthly / yearly vacations, absences, renewal of annual vacations), working on the Loan Management System (financial software) to issue clearance papers, certificates and permits for the clients, sending confirmation letters for year-end audit to the clients, banks, lawyers and headquarters
Correspondence (English, French, Arabic), producing minutes of meeting, contracts, submissions to court with their attachments and miscellaneous documents, handling travel arrangements (visa applications, flights and hotels' bookings), managing meetings' calendar, creating and updating Excel spreadsheets, court hearings' schedule and lawyers' timesheets, devising and maintaining filing systems, dealing with e-mail / couriers, preparing replies or referring them to the lawyer in charge of the client's file, preparing clients' engagement letters, invoicing, following-up on clients' payments and receipts, liaising with the lawyers, clients, suppliers and third parties on all matters
Correspondence (English, French, Arabic), producing auditors' annual / semi-annual reports and financial statements (Word, Excel spreadsheets), producing PowerPoint presentations, devising and maintaining filing systems, managing meetings' calendar, handling travel arrangements (visa applications, flights and hotels' bookings), preparing documents for EU and World Bank tenders' submission and producing relative auditors' reports, liaising with clients, suppliers, lawyers and third parties on all matters, producing internal control reports and consultancy reports, assignment of audit engagements to audit teams
Correspondence (English, French, Arabic), producing auditors' annual /semi-annual reports and financial statements (Word, Excel spreadsheets), coordination and follow-up with the managing director and audit teams on all tasks / matters, maintaining the managing director calendar, handling travel arrangements (visa applications, flights and hotels' bookings), devising and maintaining filing systems, preparing clients' engagement letters, invoicing, following-up on clients payments and receipts, liaising with clients, suppliers, lawyers and third parties on all matters, updating monthly and yearly timesheets of auditors, preparing documents for tenders' submission and producing relative auditors' reports and internal audit program, translation of reports/forms/questionnaires and completion of answers according to instructions, purchasing office supplies and managing office expenses, producing internal control reports and consultancy reports, preparing year end requirements (confirmation letters, auditors' requests) and sending them to clients, handling HR matters (monthly and yearly vacations, absences, ...), follow-up on and renewal of maintenance agreements
Correspondence (English, French, Arabic), translation work (English, French and Arabic) and revision of translation, devising and maintaining filing systems, writing brochures text (editing)
Preparing and sending quotations to clients, creating file for each quotation approved and to be executed, creating and updating suppliers' price list, updating excel spreadsheets, correspondence (English, French, Arabic), follow up with the clients and suppliers on all matters, devising and maintaining filing systems, invoicing, payment vouchers, maintaining samples' files, bookkeeping (client's invoices and receipts, suppliers' invoices and payments, miscellaneous expenses),
Correspondence (English, French, Arabic), invoicing, devising and maintaining filing systems, liaising with clients, suppliers and third parties on all matters, updating salesmen schedule
Mention Bien, Rank 5th in Lebanon
