office manager
Q Holding
Total years of experience :16 years, 0 Months
Q Properties under Q Holding April 2023 - Present
Senior Executive Assistant to the CEO of Q Properties
• Provide administrative and personal support to the CEO, Mr. Benjamin Hugh Hudson.
• Arrange for weekly Leadership Meetings and all the required arrangements with a team of at least 5 chiefs: Chief Development Officer, Chief Projects Officer, Chief Commercial Officer, Chief Procurement Officer, Chief Customer Service Officer, and meetings with Shareholders and Stakeholders.
• Performed basic accounting functions, including cash reconciliations and wire transfers
• Perform basic accounting functions, including cash reconciliations, office petty cash and wire transfers.
• Prepare and organize events and visits to different departments
• Translate, prepare, sign and finalize documents
• Monitor calendar and arrange meetings, minutes of meetings, agendas, reports, and presentations when required.
• Implement new procedures, create structures, assist in employee performance reviews.
Al Fahim Group May 2012 - April 2023
Office Manager / Executive Secretary to the Director &
Chairman of the Family Governance Office
• Manage schedules, arrange and schedule meetings, and Organize office functions.
• Prepare daily, weekly, and monthly reports, and updated calendar of appointments.
Performed basic accounting functions, including cash reconciliations and wire transfers.
Answer, screen, and redirect telephone calls with professionalism and efficacy.
Developed new office and set office procedural guidelines.
Translating documents from and to English and Arabic.
Provide administrative and personal support to the Director and Shareholders
Preparing correspondence, Emails, Letters, and Invitations to events and meetings.
Greet and host visitors and direct to appropriate locations.
Set up meetings, meeting rooms, catering, attendance, decoration setup, and technology setup.
Prepare agendas, Draft and finalize minutes of meetings.
Create by‐monthly newsletters providing the latest update from very business unit of the group, including updates on personal family businesses and events.
Preparing and organizing events and visits to different organizations.
Project management relating to the properties of the Director and Shareholders.
Embassy of The United States of America
Personal assistant to the General Attache’ Office 2012 - 2019
Assist in teaching & coaching the Office members and their spouses to learn Arabic as a second Language (Reading, Speaking & Writing).
Explain the protocols of the country, the traditions, the habits for easy adaptation.
Translate, prepare, and finalize documents.
Tour around the Emirates for a variety of reasons
Assist them on any matter required to help smooth the fitting in process.
Flyte Time Worldwide
Executive Secretary to the General Manager 2007- 2009
Provide administrative and personal support to the GM and Office
Prepare agendas, Meetings, Draft and finalize minutes of meetings
Manage schedules, arrange and schedule meetings, and Organize office functions
Schedule, Arrange and Organize to greet, serve and host International VIP’s and Politian’s to events
Primerica Citigroup of Citibank
Executive Secretary to the CFO 2003-2005
Answer, screen, and redirect telephone calls with professionalism and efficacy Trained to sell Life Insurance Policies to those who qualify.
Prepare agendas, Draft and finalize minutes of meetings
Provide administrative and personal support to the CFO and Team
Prepare daily, weekly, and monthly reports, and updated calendar of appointments.
Manage schedules, arrange and schedule meetings, and Organize office functions.
Greet and host visitors and direct to appropriate locations.
Performed basic accounting functions, including cash reconciliations and wire transfers
Excellent knowledge of all types and forms of life insurance policies,
Very good knowledge on how to consolidate