Npashiq Anp

 Supports the global Commercial sales Team and Contractual Team
 Assists the sales team, focusing mostly on managing schedules and the distribution of
any sales documentation.
 Work closely with the Sales team and General Manager to assess the progress of the
department and develop Sales strategy accordingly.
 Receive all the Commercial Project Sales Inquiry and Primary review and handover to
concerned Sales Engineers
 Manage all Inquiry details with Maximum information
 Distribute Awarded project document s and Signed Contracts
 Prepare reports, and all Senior secretarial works for Commercial General Manager
 Coordinate with Estimation and manage final Proposals
 Reviewing sales Performance and Maintaining accurate records

 Tracking Budget Expenses, Staffing, Quality Management, Managing Processes,
Organization, Coaching, Communication Processes, Disciplining Employees,
Motivating Others, Reporting Skills
 Maintains administrative staff by recruiting, selecting, orienting, and training
employees; maintaining a safe and secure work environment; developing personal
growth opportunities.
 Manage schedules and deadlines
 Monitor costs and expenses to assist in budget preparation
 Monitor inventory of office supplies and the purchasing of new material with attention to
budgetary constraints
 Working under direct HR & General Admin Managers and follows their Instructions.
 Taking care of all new arrivals of employees, distribution to concerned
department and deployment of labors on site.
 Control the all Documents of HR and Admin/Personnel Department
 Create a new file for incoming new employee from different countries.
 Typing necessary letters, documents, warning letters, employment certificate, reports, and
outgoing memo related to the HR & Admin department.
 Arrangement of local manpower from manpower suppliers as per requested and
checking, negotiating and finalizing quotation.
 Keeping of records of Staffs and workers Iqama, passports and medical insurance.
 Co-ordination with company GRO`s for renewal of employees work permit (Iqamas).
 Arranging Air Tickets, Hotel Booking & Travel Arrangements, and Travel Insurance
for Company executives & Employees
 Dealing with overseas recruitment agency for the recruitment process of candidates with
reasonable terms and conditions as applicable. Also familiar with current recruitment
environment.
 Report/Handling Site Manpower and workers Attendance System
 Handling all the site General service
 Handling all the site Petty cash and PR invoices
 Coordinate Head Office and site all related to Administration issues
 Site Mobilization and De mobilization
•Manpower •Equipment’s •Tools and store •fixed assets •site accommodation
 Directly solve the peoples issue
 Devising and maintaining office systems
 Prepare ID for workers from Client to Access site
 Preparing all kinds of communication and Corresponding letters to Client, Internal memos,
Announcements etc.
 Prepare the weekly Reports
 Man Power Availability Reports
 Accommodations status Report
 Vehicle/bus Inspection Report and status
 Tools and Equipment report and status
 Work Progress report based on manpower
 Receive and Submit Business letters
 Monitoring Incoming and Outgoing Documents
 Updating all Client compliance file.
 Submit Payment invoices to client along with work progress report
 Arrange Accommodation for Workers (check inn, Checkout, weekly Report)
 Prepare the Material Gate pass to send Material out from site
 Receive Heavy Equipment and arrange inspection
 Arrange all types of Gate pass for vehicles, Heavy Equipment’s (Cranes, Forklift)
 Head of timekeeping team and site HR/Pay role
 Receive Resignation of employees and process them
 Help people and handle problem any time required in camp as well as site
 Ensures that efficient and effective administrative systems are being developed and
implemented
 Generates documents (letters, meeting minutes, reports, etc.) as directed, in addition to
handling and maintaining all confidential information
 Filing all the important documents and updating them when necessary
 Performs other duties as required

1. Prepare minutes of meeting whenever held with company suppliers, freight forwarders, etc.
2. Schedule meetings and coordinate for the availability of the conference rooms and related attendees.
3. Prepare letters, mails, MEMOs etc., Based on the request of the Purchasing Manager.
4. Receiving couriered documents (DHL, TNT, Aramex…); updating the records on the designated files and notify the Purchasing Team of the same.
5. Handle the ordering of Stationery, business cards, letterheads to the department whenever applicable.
6. Handle the circulation of POs to concerned departments.
7. Prepare Request for Payments for Purchase Orders and submit them to the Finance Department whenever requested.
8. Prepare Request for Customs Duties to the clearing agent whenever requested.
9. Scan, photocopy purchasing documents whenever needed and requested by the Purchasing Manager/ team.
10. Create a proper filing system for the Purchasing Department.
11. Undertake any other assignment related to the core of job as per requested by Purchasing Manager.
12. Might upon urgent need whenever prevails, be required to deliver documents to clearing agent, or attest papers from chamber of commerce.tation to solve any delivery /inter warehouse transfers issues on daily basis
• Daily weekly monthly reports are to be sent on time to all concerned
• Train staff and prepare schedules to ensure adequate coverage to all facilities/warehouse keeping, and maintenance.
• Performing field surveying periodically.
• Completing daily, weekly, monthly check lists, reports forms
• Any Other tasks assigned by management