Procurement Manager - Promoted to Group Procurement Manager
Ghassan Aboud Group
Total years of experience :20 years, 0 Months
• Build procurement department from scratch and set S.M.A.R.T. Goals and manage the department accordingly.
• Writing the procurement policy and purchasing strategies in conjunction with Legal and Finance departments, covering all companies that operate under the Group's umbrella.
• Build budgets in conjunction with Finance for each department in each company that belongs to the group.
• Contract management; Review existing contracts, purchase orders & agreements, develop & solidify the company's commercial documents.
• Train & lead procurement staff on best purchasing & logistics practices, i.e. Tendering, Bid analysis & smart planning.
• Oversee supply chain management and procurement, in conjunction with Logistics on a local and international scale.
• Make important decisions and cope with the pressure of demanding targets and tight deadlines.
• Producing analytical reports and statistics to CFO & GM Logistics and do presentations to board members.
• Evaluate bids and make recommendations based on commercial and technical factors.
• Perform excellent negotiations, to form new contracts, purchase & service agreements, and monitor their progress, checking the quality of provided services.
• Conduct contentious researches to ensure getting the best quality equipment, goods and services for the company at the most competitive prices & value.
• Identify potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them.
• Work with multiple vendors always to determine the best deals for the company, evaluate the many pros and cons of each, based on price, quality, speed of delivery and other factors.
• Ascertain the best suppliers and products in terms of best value, delivery schedules and quality.
• Forecasting price trends and their impact on future activities;
• Deal with other factors such as sustainability, risk management and ethical issues.
• Supervise all purchases, strengthen the Terms &Conditions on the groups' purchase orders.
• Cost saving and increase profit, manage & control the company’s expenditure, Cutting any waste or unnecessary cost.
• Forecast levels of demand for services or products to meet the business needs and keeping constant check on stock levels.
• Estimate required cash flow for purchasing and Liaise with finance regarding the payments forecast.
• Adapt to different internal client needs and build strong working relationships based on respect, professionalism & trust with all internal departments and stake holders.
• Liaise with suppliers, manufacturers, relevant internal departments and customers.
Logistics & Procurement
• Supported developing the organisation's purchasing strategy.
• Negotiated & formed purchase agreements & contracts for restricted assets; Armoured vehicles, Ballistic protection equipment, Weapon systems and ammunition and soft-skin vehicles.
• Procured controlled communication equipment (Satellite phones, Radios, etc.) and other special security items.
• Procured PPEs (Personal protection equipment) and PSD equipment, Medical requirements for Tier 1 and Tier 2 medics (Medical kits, Medical items and Drugs) uniforms, workshop equipment camp requirements and spare parts.
• Worked closely with the following Governments’ authorities expediting the necessary approvals & permissions to acquire the highly restricted shipments; MoFA (Ministry of Foreign affairs), MoI (Ministry of internal affairs), Customs directorates, Police, Consulates & commercial attachés, Trade compliance and UK export control.
• Monitored the progress of signed contracts and checked the quality of services to ascertain the best products and suppliers performance in terms of best value, delivery schedules and quality.
• Forecasted levels of demand for services and products and reviews inventory position to meet the business needs.
• Conducted research and Forecasting price trends and their impact on future activities.
• Identified potential suppliers, visiting existing suppliers, and building and maintaining good relationships with them.
• Issued tenders, RFPs & RFQs, Evaluated the bids and made recommendations based on commercial and technical factors for all products and services required for projects operations.
• Maintained Supplier’s Database and Pricing Matrix for all products purchased by procurement department.
• Liaised with suppliers, manufacturers, relevant projects and clients.
• Coordinated between all relevant internal departments; project management office, pricing, fleet management, camp management and in-country logistics.
• Liaised with finance department on payments forecast, cash requirements and expediting overdue payments.
• Monitored transportation, ensuring that goods are shipped in the most timely and efficient manner, choosing best ground and air transportation, record keeping, POL (fuel) issues, and disbursements.
• Trained and supervised the work of other members of staff, on the ERP system in particular.
ERP & Reporting:
• Managed the procurement function in the ERP system (Microsoft Dynamics AX).
• Placed orders and storing all supporting documents using Olive’s both ERP system(s) Cost-point and AX.
• Produced procurement analytical reports and statistics, such as spend analysis, top spend suppliers.
• Maintained live weekly IER (Internal equipment request) Progress report and work with PMO on Mobilization Report.
• Produced Weapons report for MOI (Ministry of Interior).
Administrative:
• Direct support for Head of logistics to oversee and manage day-to-day logistics & procurement operations.
• Supported the development and execution of the Logistics & Procurement Departments’ processes and Ensured department compliance to the services & corporate requirements.
Logistics & procurement:
• Worked with Project Managers, Security Coordinators, to oversee and manage the logistics & procurement operations activities of the Projects
• Executed and observed Quotation (RFQs) and perform bid analysis between higher quality & lowest price suppliers/service providers.
• Tendered the order for transportation, and tracking the shipment from pick up through delivery all the while targeting cost reduction, freight savings, service and contractual requirements.
• Reviewed inventory position weekly & monthly against outstanding orders forecasts and takes action to expedite inbound shipments to meet projects demands.
• Established a monthly logistics reporting system to ensure that all activities are appropriately recorded and reported from field logistic staff on time.
• Performed price & stock analysis on monthly, quarterly & yearly basis.
Communication and ERP:
• Set-up manage and ensure effective use of the entire communications and ERP system and data management.
Administrative:
• Managed and executed all logistics administrative duties.
• Conducted regular field visits, monitor, evaluate and train project staff on logistics systems and reporting.
• Insured that all team members working with compliance with company procedures.
• Supported the development, implementation, and execution of the Structured Management Process for Supply Chain.
• Reviewed orders, monitor shipments to assure deliveries on timely manner that leads to customer satisfaction.
• Overviewed performance of material handling by setting & monitoring related KPIs for both internal & third parties.
• Participated in allocating logistics Budget, Costs & Operations.
• Coordinated all documentation for overseas shipments, including legalization of documents and compliance with requirements of Letters of Credit & each country’s rules & regulations.
• Established and maintained strong communications with customers.
• Assisted in Formulating contracts with suppliers & service providers.
• Issued distribution RFQs, Team leading & supervising DSPs.
• Responsible for Inventory control management.
• Responsible for Warehousing and Inventory control, sales forecasts, expedite inbound shipments.
• Handled orders, shipping documents, and tracking shipments.
• Prepared weekly logistical reports to management team.
• Monitored Import & Export & Custom Clearance.
• Project & Distribution activities.
• Processed demurrages, claims and Swap & Repair.
• Short time assignments / seminars:
Work flow Improvement programming &Warehouse management tutorial in Bahrain, Jordan & Lebanon.
• Responsible for logistics Operations and costs.
• Maintaining daily reports to ensure orders and schedules are completed.
• Coordinating multiple schedules for a variety of service providers in the daily effort to complete order demand.
• Responding to customer and management inquires regarding service schedules, inventory & shipment status.
• Communicating with service providers with daily order registration, delivery confirmations, POD, and other issues as required.
• Maintaining daily reports to ensure orders and schedules are completed.
• Responsible for negotiations with service providers.
• Working on import & export formalities.
• Responsible for inbound & out bound shipping & custom clearance.
Variable logistics Operational tasks.
Banking & Stock markets devision