assistant manager HR
Mansour Al-Musaid
Total years of experience :8 years, 7 Months
Handling all the HRD matters and developing the department
- HR Matters (Leave - Time sheet - Sick Leave)
- Vehicle assignment
- Training Coordinating
- Prepare the company policy
- Prepare the HRD procedure
- Prepare the HRD applications
- All the personal section related matters
- All the Government relation issues
- Handling the employees’ issues in general
- Handling the office maintenance
- All the company cars and driver
- Handling the training
- Recruiting
- Personal
- payroll
- Emp Leave
- End of service calculation
- EMP files
- Prepare all the HRD procedure
- Design all the HRD applications
- Prepare the HRD Manpower plan
- Prepare the job descriptions
- Prepare the salary scale
- Working side by side with the operation manager at the branches
- Solving the employees’ problems
- Head of the branches developing committee
- Job hunting
- handling all the job interviews
- tracking all the personal section matters (GOSI-Final settlement -salary advance medical insurance - medical reports - EMP leaves - the warnings - etc.)
Recruitment
• Managing Recruiting of All Saudi & Arab nationals
• Managing manpower requisition from all departments
• Preparing job descriptions for the positions
• Manpower planning
• Manpower relocation
External sources
• Newspaper advertisement & participating in job fairs
• Job posting
• Managing job responses & maintaining Database of profiles
• Screening of resumes
• Short listing of resumes
• Scheduling of interviews
• Interviewing candidates
• Participating of job fairs
Internal Sources
• Promoting employee referral scheme
• Preparing offer letters
• Handling the candidates till date of joining
• Issuing employment contract
HR Operation (personnel)
• Attendance Management - for Saudi & Arab national (shops - warehouse - offices )
• Staff loan
Leave management
• Maintaining leave applications
• Tracking of employee joining after leave
• Calling for leave plans from Sales supervisor
• Leave approval
• Disciplinary Actions to be initiated
• Prepare the Final settlements
• Prepare the end of service certificate
Administration
• Coordinating of driving license with PR department
• Coordinating with PR department for traffic department issues
• Coordinating with PR department for interacting with Saudi Telecom company for telephone and mobile connections
• Validating the telephone bills and maintaining records of SIM cards of the company
• Monitoring and coordinating with IT department of shop CCTV system
Training and development
• Conducting inductions & orientations for all new joiners
• Training of all Saudi & Arab national- Male and female sales personnel
Employee relations
• Resolving employee grievances
• Counseling employees
• Conflict management
• Responsible for staff welfare
• Frequent shop visits of the entire kingdom
Statutory Compliances
• Constant check & tracking of Saudization percentage
• Administrating the HRDF process
• Abreast the management with changes in government rules and policies
• Initiate corrective actions for compliance & align the organization
• Ensure compliance with labor office
Recruitment:
• Collecting the CVs
• Scanning the CVs to search for the qualified candidates
• Calling the candidate for the interview
• Make the job interview with the candidate
• Making the job offer for the selected candidate
• Preparing the employee contract
Payroll:
• Preparing the monthly time sheet
• Preparing the monthly salary
• Preparing the end of service
Personal:
• Implementing and organizing the employee personal file
• Handling the GOSI
• Preparing any letter for the employees
• Issuing the warning letters
• Handling the medical insurance
• Solving the employees issues (between the top management and between the employees)
• Handling the employees bank account
• Handling the employees Leaves (annual vacation - sick leave - test leave - excuses )
Government Relation:
• Renew the iqama
• Handling the MOL issues
• Handling employee sponsor and MOI issues
• Organizing the renew of the Commercial Registration Certificate of Zakat and Income Certificate Chamber of Commerce
Training:
• Study the employee file and his background
• Nominate the employee who need to be trained
• Search for the proper training program that give the employee the benefit to increase his performance
• The training program can be paid or be free online
General services
• Handling the Air conditioning maintenance
• Handling the office maintenance
• Assisting for the prepare of the company manual
• Assisting the HRD manual based on the labor law
• Assisting to prepare the job discretion
• Assisting to belt the organization chart
• Assisting to prepare the job test
• Collecting C.V’s by hand, email, and recruitment websites.
• Entering the C.V’s data in excel sheet.
• Calling the candidates and making the appointments for interviews.
• Handling the preliminary interviews based on my own notes questions.
• Selecting the appropriate candidates for the second interview with the department manager
• Handling the recruiting procedure once a candidate is accepted.
• Entering the new employees in the ASCON system
Achievements
• Preparing the HRD procedure with the HR manager.
• Preparing the applications for all departments in the firm
• Preparing the HRD procedure with the HR manager.
• Preparing the applications for the departments.
• Preparation of the salary scale.
• Making Job analysis and job description
• Arranging training programs for staff.
• Maintaining Employee attendance.
• Conducting interviews.
• Making company related policies and agreements.
• Maintaining and performing the salary related work.
• Issuing warning and administrative work for investigations.
• Maintaining the company cars and organizing drivers’ schedules
Responsible for the social insurance in terms of:
• Registration and exclusion of staff.
• Calculating the value of monthly check to the GOSI.
• Registration check for the company's and Employees for GOSI.
• Arranging the medical committee for the Employees.
• Issuing warning letters and administrative work of investigations.
• Doing various types of letters for several purposes for employees.
• Issuing employment contracts that include the salaries of new staff.
Achievements
Reorganize all the employees’ files and completing all missing documents Preparing the contracts for the employees.
Making the Organizational Structure for each department
My Major is in bus Admin and HR development