Executive Assistant
TASNEE
Total years of experience :5 years, 6 Months
Serves as the primary point of initial contact on any matter directed to the
Director/Executive; independently researches and prioritizes incoming issues
and determines appropriate course of action, referral, and/or response.
Oversees and coordinates the day-to-day activities of the office administrative
support staff, to include management and training, scheduling and prioritizing
work assignments.
Oversees the planning and coordination of key special events for the
Director/Executive.
Handled all domestic and international travel reservations
Organized 5+ monthly meetings and the logistics, including scheduling,
preparing facility, and organizing materials for attendees.
In the last 6 months I have also worked with SAP to support the Procurement
team with orders of services and materials for T&I Dept
1. Oversee daily duties of employees to ensure that quality standards are being met and
proper procedures are being followed
2. Give guidance to employees in handling errors, problems, complaints and/or disputes
3. Performance analyses of employees
4. Interpret and explain work procedures and policies to staff
5. Ensure that the administration team follows company standards and guidelines for
operational efficiency.
6. Payment follow-up with clients over phone and regular visit to company
7. Weekly reporting of payment received and cash flow forecast.
8. Ensure that all documents and paperwork are provided and are promptly and
accurately filed
9. Credit Management related processes as requested by Finance Department
10. Provide consistent professional and efficient support to collect payment
Seek out opportunities to improve process, procedures and controls
11. Reviewing existing processes, identifying weaknesses and providing improvement
ideas
12. Develop a close working relationship with senior management in the business
unit
13. Accountable for displaying initiative, attention to detail, and organizational skills
while providing comprehensive procurement support
14. Responsible for preparing purchase orders, requisitions, and other documentation,
ordering supplies, materials, equipment, and services, and for gathering data.
15. Utilize sound decision-making skills to maintain efficiency and
Ensure that all documents and paperwork are provided and are promptly and accurately
filed
2. Credit Management related processes as requested by Finance Department
3. Provide consistent professional and efficient support to collect payment
4. Seek out opportunities to improve process, procedures and controls
5. Reviewing existing processes, identifying weaknesses and providing improvement ideas
6. Enjoys working in a fast-paced, innovative environment where the focus is on continuous
improvement and the challenge to make it better
7. Develop a close working relationship with senior management in the business unit.