HR Specialist
FNSS Middle East Co. Ltd
Total years of experience :15 years, 3 Months
• Manage excellent relations with faculty, staff & vendors.
• Synthesize marketing & communications efforts with key department activities.
• Manage budget responsibilities for marketing & communications
• Develop & execute online & email marketing programs
• Maintain referral & incentive programs, advertising campaigns & Ad agency relationship.
• Maintain partnerships to update marketing messaging & incentives for maximizing ROI (Return On Investment)
• Follow campaigns, develop performance analysis reports & suggest for future promotions.
• Support social media initiatives.
• Engage in pre-project planning.
• Develop effective plans to market new programs & initiatives.
• Create annual advertising plans for prints, web, and social media.
• Brainstorming ideas with Art director & designers.
• Negotiate advertising contracts.
• Evaluate the look and feel of websites used in campaigns or layouts of advertising plans.
• Meet the clients to provide marketing or related advice.
• Direct the hiring of advertising, promotions, and marketing staff & oversee their daily activities.
• ISO internal auditing.
• Provide support by drafting letters, memos, documents, presentation, formatting, printing, organizing work, relaying massages etc.
• Manage employees HR & legal works and keeping records of Iqama status, traffic violation reports, insurance and Exit and Re-entry documents, etc.
• Prepare new employee folders and maintain records for existing employee folders per the HR filing system.
• Manage & maintain the documents filing & log registers for HR Department
• Research internal and external sources to support information gathering and flow for the processing of the HR legal work and to support company integrity.
• Prepare job offers & contract agreements for new candidates/employees
• Attend meetings and keep minutes
• Monitor & prepare attendance reports
• Enroll new employees in IFS ERP system
• Provide assistance and guidance to colleagues and shows new employees how to perform duties.
• Update & maintain the employee records on IFS
• Coordinate travel arrangements for executives and employees.
• Update company policies & register labor law regulations in Labor Office
• Developed internal intranet portal for Employee/Employer interface
• Controlling & maintaining records of employee vacation days, and official holidays with respect to Labor law
• Issuing reports & exit re-entry visas from Saudi governmental sites.
• Payroll calculations report
• Provided HR services for over 250 employees
• Performs other duties.
• Maintain executive’s agenda and assist in planning & organizing appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned to clients
• Design & study the quality of the product in relation to the client’s budget
• Deal with manufacturers overseas & following up with orders
• Presenting new specific products to tailor our client’s business requirements.
• Prepare invoices or financial statements and preform company bank payment transfers
• Monitoring & managing the day-to-day administration requirements as well as supervising all the projects admin & personnel works
• Coordinating project logistic services
• Coordinate manager’s travel and accommodation in terms of air tickets, hotels & compounds, pickup arrangements.
• Maintain contact list, e-mail distribution list
• Maintain office safety in liaison with the safety department
• Providing a well assist to the management for smooth and easy day to day Operations.
• Receive and screen phone calls and redirect them when appropriate, along with handling and prioritizing all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Handle confidential documents ensuring they remain secure
• Monitor showroom inventory and supplies and re-stock when appropriate.
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations as assigned.
• Design & study the quality of the product
• Deal with manufacturers overseas & following up with orders
• Presenting new specific products to tailor our client’s business requirements.
• Prepare invoices or financial statements and preform company bank payment transfers
• working creatively to produce original and aesthetically pleasing designs and solutions for each project
• using specialist computer generation software such as Adobe Premier and After Effects
• liaising and working effectively with other design and production staff.
• Research various design techniques to provide accurate designs for requested animations
• Create and elaborate on storyboards for requested projects
• Work collaboratively with other animators to ensure consistency and accuracy of animated designs
• Report directly to Design Manager but works closely with all members of the Saudi Ministry of Education team.
• Using Adobe InDesign to input data in the relation of the Saudi curriculum layout design, then execution for printing.
• Providing continues support in editing and maintain the required information.
Career Objective
Work experience was during my education.