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Rana ali Ali, administrative assistant

Rana ali Ali

administrative assistant·Kuwait Petroleum Corporation - KPC

Kuwait

Bachelor's degree, Accounting

Work experience

Total years of experience: 15 years, 5 months

administrative assistant

January 2024 - Present

Kuwait Petroleum Corporation - KPC

Al Kuwait, Kuwait

January 2024 - Present

Company industry:
Oil & Gas
Job role:
Accounting and Auditing

Accountant Cu m Admin. Officer

February 2022 - March 2025

Clover Holding - Al Mufid Pharmaceuticals & Food Stuff Company

Al Farawaniyah, Kuwait

February 2022 - March 2025

Ability to use accounting software (Oracle NetSuite). - Prepare daily/weekly/monthly receivables collection schedule. - Ensure all collections are collected on time. - Preparing monthly customer statements for all customers (Pharmacies- Hospitals - Clinics -Companies -Co-operatives -Mega Stores). - Resolve collection of discrepancies. - Enter all other bank related entries in systems. - Preparing checks entry in the system like check (VP/JV/Bill). - Passing LG/LC/LBD/bank charges entries in system - Printing checks from all banks (VP / JV / BILL). - Make all letters for Bank to make Telex Transfer. - Handle petty cash and Issue cheques - Follow-up on penalty related to the Ministry of Health and issues a debit note. - Preparing staff final settlement checks. - Preparing reports for the lawyer for each customer who has not paid and adding the required attachments. - Follow-up of the shareholders register in the clearing company (maqasa). - In addition to all secretarial duties and all administrative work including: -Prepare and manage correspondence, reports, and documents. -Following up on the daily schedule of the Director of Financial Management - Handling all travel arrangements Ticket. cars and hotels-Reminding of pending work.

Company industry:
Pharmaceutical Manufacturing
Job role:
Accounting and Auditing

secretary Reporting for Chief Investment Banking Officer.

July 2020 - February 2022

Kfh Capital Investments Company

Al Kuwait, Kuwait

July 2020 - February 2022

- Keep track of the schedule, arrange appointments, meetings, and conferences, and ensure that there are no scheduling conflicts.
- Weekly follow-up of (Kuwait Today newspaper) to search for tenders related to investment advisory.
- Organizing the annual leave plan for the department's employees and approving it by the president.
- Preparing meeting plan at the beginning of each year (weekly, monthly, annual)
- Preparing correspondence and mail in envelopes.
- Handle incoming and outgoing communication on behalf of the Deputy CEO, including emails, phone calls, and other correspondence.
- Create, format, and proofread various documents such as reports, memos, and official correspondence.
- Preparing confidential and sensitive documents.
- Coordinate the schedule of trips.
- Follow up contracts and ensure invoices are issued.
- Using the (World Cards Machine) to add business cards.
- Using smart sheets MS to follow-up with staff to ensure that tasks assigned to various teams and individuals are completed in
a timely manner and report progress to the Deputy CEO.
- Contribute to the creation of comprehensive meeting agendas and follow-up materials.
- Oversee general office operations, maintain office supplies, and coordinate with relevant departments for facility
maintenance.
- Use relevant software and tools to streamline work like (Pipeline web site).
- To perform any other work-related tasks as assigned by Direct Manager.
- The ability to use the FedEx program to send and receive packages

Company industry:
Banking
Job role:
Finance and Investment

accountant /admin assistant

October 2011 - November 2019

Hasibat information technologies

Hawali, Kuwait

October 2011 - November 2019

‭*As Ex. Secretary: ‬
‭ -Schedule meetings and arrange conference rooms.‬
‭- Alert Manager about cancellations or new meetings.‬
‭- Preparing the minutes of the General Assembly meeting‬
‭- Manage travel and schedule.‬
‭- Handle information requests.‬
‭- Prepare correspondence and mail stuff in envelopes.‬
‭-Arrange for incoming and outgoing mail and sort by reference number, making sure to get a copy ‬
‭of outgoing mail.‬
‭- Greet and receive visitors.‬
‭- Prepare confidential and sensitive documents.‬
‭- Coordinates office management activities.‬
‭- Identify high priority issues and deal with them accordingly.‬
‭- Prepare agenda for meetings.‬
‭- Takes spelling notes.‬
‭- Receives incoming faxes, mail and courier delivery and distributes them to the intended ‬
‭beneficiaries‬
‭-Following up the renewal of the annual certificates of the company‬
‭-Follow-up of delegates‬


‭*As ‬Accountant:
-‭Petty cash accounts.‬
-Accounts receivable.
-Manage all Bank Guarantees.
-Make all letters for Bank to make Telex Transfer.
-Managing of Client's Contracts & Maintenance Contracts. ).
- Follow up collection.
-posting (revenue/ invoice/ receipt voucher / petty cash) in Jawa program.
-Prepare sales income monthly report

Company industry:
IT Services
Job role:
Information Technology

Junior Accountant

November 2010 - August 2011

al fourat logistics

Kuwait

November 2010 - August 2011

-Petty cash accounts.
-Accounts receivable.

Company industry:
Utilities
Job role:
Logistics and Transportation

secretary

January 2010 - June 2010

Al Hadabah International Company Wll

Kuwait

January 2010 - June 2010

-Typing and preparing all documents and correspondences, such as letters, faxes, etc.).
-Handling and distributing all incoming and outgoing.
-Arranging Meetings. - Agenda (in & out Kuwait), Business Trips.
-Coordinate the functions between head office and branches.

Company industry:
Other Business Support Services
Job role:
Secretarial

Education

October 6 University

June 2009

June 2009

Bachelor's degree, Accounting

Egypt

GPA (percentage): 000%

GPA (percentage): 000%

….

Skills

use Jawa Program for Finance Department
Intermediate
use Jawa Program for Finance Department
Intermediate
-Internet tools: Internet Explorer, Search engines, others).
Expert
-Internet tools: Internet Explorer, Search engines, others).
Expert
-Adobe Photoshop.
Beginner
-Adobe Photoshop.
Beginner
-Typing fast (Arabic / English).
Expert
-Typing fast (Arabic / English).
Expert
-Knowledge of using a typewriter.
Expert
-Knowledge of using a typewriter.
Expert
-Microsoft office (Word, Excel, PowerPoint).
Expert
-Microsoft office (Word, Excel, PowerPoint).
Expert
Procurement
Intermediate
Procurement
Intermediate
Logistics
Beginner
Logistics
Beginner
Office Management
Expert
Office Management
Expert
Office Administration
Expert
Office Administration
Expert
Office Work
Expert
Office Work
Expert
Purchasing
Intermediate
Purchasing
Intermediate
Typing
Expert
Typing
Expert
Minutes
Expert
Minutes
Expert
Mail
Intermediate
Mail
Intermediate
Outlook
Expert
Outlook
Expert
Secretarial
Expert
Secretarial
Expert
Accounting
Intermediate
Accounting
Intermediate
Microsoft Office
Intermediate
Microsoft Office
Intermediate
Administration
Expert
Administration
Expert
Microsoft Excel
Intermediate
Microsoft Excel
Intermediate
Quotations
Intermediate
Quotations
Intermediate
Order
Intermediate
Order
Intermediate
Problem Solving
Intermediate
Problem Solving
Intermediate
Microsoft PowerPoint
Expert
Microsoft PowerPoint
Expert
Banking
Intermediate
Banking
Intermediate
Administrative
Expert
Administrative
Expert
Customer Service
Expert
Customer Service
Expert
Management
Expert
Management
Expert
Data Entry
Intermediate
Data Entry
Intermediate

Social profiles

Languages

Arabic
Expert
English
Intermediate

Training and Certifications

Training
-Excel-Beginning level - Excel-Intermediate level
NewHorizons
Jun 2009
-Feasibility studies
6 oct
May 2009

Hobbies

  • Read poetry and novels