Rana ali Ali

Ability to use accounting software (Oracle NetSuite). - Prepare daily/weekly/monthly receivables collection schedule. - Ensure all collections are collected on time. - Preparing monthly customer statements for all customers (Pharmacies- Hospitals - Clinics -Companies -Co-operatives -Mega Stores). - Resolve collection of discrepancies. - Enter all other bank related entries in systems. - Preparing checks entry in the system like check (VP/JV/Bill). - Passing LG/LC/LBD/bank charges entries in system - Printing checks from all banks (VP / JV / BILL). - Make all letters for Bank to make Telex Transfer. - Handle petty cash and Issue cheques - Follow-up on penalty related to the Ministry of Health and issues a debit note. - Preparing staff final settlement checks. - Preparing reports for the lawyer for each customer who has not paid and adding the required attachments. - Follow-up of the shareholders register in the clearing company (maqasa). - In addition to all secretarial duties and all administrative work including: -Prepare and manage correspondence, reports, and documents. -Following up on the daily schedule of the Director of Financial Management - Handling all travel arrangements Ticket. cars and hotels-Reminding of pending work.

- Keep track of the schedule, arrange appointments, meetings, and conferences, and ensure that there are no scheduling conflicts.
- Weekly follow-up of (Kuwait Today newspaper) to search for tenders related to investment advisory.
- Organizing the annual leave plan for the department's employees and approving it by the president.
- Preparing meeting plan at the beginning of each year (weekly, monthly, annual)
- Preparing correspondence and mail in envelopes.
- Handle incoming and outgoing communication on behalf of the Deputy CEO, including emails, phone calls, and other correspondence.
- Create, format, and proofread various documents such as reports, memos, and official correspondence.
- Preparing confidential and sensitive documents.
- Coordinate the schedule of trips.
- Follow up contracts and ensure invoices are issued.
- Using the (World Cards Machine) to add business cards.
- Using smart sheets MS to follow-up with staff to ensure that tasks assigned to various teams and individuals are completed in
a timely manner and report progress to the Deputy CEO.
- Contribute to the creation of comprehensive meeting agendas and follow-up materials.
- Oversee general office operations, maintain office supplies, and coordinate with relevant departments for facility
maintenance.
- Use relevant software and tools to streamline work like (Pipeline web site).
- To perform any other work-related tasks as assigned by Direct Manager.
- The ability to use the FedEx program to send and receive packages

‭*As Ex. Secretary: ‬
‭ -Schedule meetings and arrange conference rooms.‬
‭- Alert Manager about cancellations or new meetings.‬
‭- Preparing the minutes of the General Assembly meeting‬
‭- Manage travel and schedule.‬
‭- Handle information requests.‬
‭- Prepare correspondence and mail stuff in envelopes.‬
‭-Arrange for incoming and outgoing mail and sort by reference number, making sure to get a copy ‬
‭of outgoing mail.‬
‭- Greet and receive visitors.‬
‭- Prepare confidential and sensitive documents.‬
‭- Coordinates office management activities.‬
‭- Identify high priority issues and deal with them accordingly.‬
‭- Prepare agenda for meetings.‬
‭- Takes spelling notes.‬
‭- Receives incoming faxes, mail and courier delivery and distributes them to the intended ‬
‭beneficiaries‬
‭-Following up the renewal of the annual certificates of the company‬
‭-Follow-up of delegates‬


‭*As ‬Accountant:
-‭Petty cash accounts.‬
-Accounts receivable.
-Manage all Bank Guarantees.
-Make all letters for Bank to make Telex Transfer.
-Managing of Client's Contracts & Maintenance Contracts. ).
- Follow up collection.
-posting (revenue/ invoice/ receipt voucher / petty cash) in Jawa program.
-Prepare sales income monthly report

-Petty cash accounts.
-Accounts receivable.

-Typing and preparing all documents and correspondences, such as letters, faxes, etc.).
-Handling and distributing all incoming and outgoing.
-Arranging Meetings. - Agenda (in & out Kuwait), Business Trips.
-Coordinate the functions between head office and branches.