HR COORDINATOR
EXPERTS INTERNATIONAL RECRUITMENT SERVICES
Total years of experience :14 years, 6 Months
Perform day to day administrative work, coordinating functions and executing tasks within Human Resources.
•Provide support and clarifications to employees
•Managing employee lifestyle activities which include salary certificates, warning letter, employment certificate, control holidays, medical leaves, final settlements and gratuity.
•Maintain secure filing of important documents ie: passports and copies, insurance, etc.
•Liaise with medical insurance companies and other HR providers under the supervision and guidance of management.
•Arrange documents to process visa, labor card & emirates ID for employees
•Manage company benefits (medical insurance, flight tickets if any, etc.) and visas for employees
•Assist Directors with recruiting, interviewing, and selection processes and send appropriate correspondence to all applicants
•Plan and execute team staff meetings and other occasions as required
•Ensure vehicle registrations/renewals, etc. are done on time
•Ensure the company tenancy contract, trade license, etc. are done on time
•Prepare payroll memo and SIF file and adjusting monthly wages accordingly.
•Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management.
•Ensuring statutory compliances for labor law and record information on a timely basis.
•Preparing and processing timely distribution of salary, increment salary slip, leave encashment and full and final settlements.
•Recording, maintaining and monitoring attendance to ensure employee punctuality.
•Conducting employee orientation and facilitating newcomers joining formalities.
•Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee.
Responsible for coordinating and administering the complete Call of Contract onboard process with various agencies from screening CV’s to sourcing the best fit according to the requirements.
•Coordinate interviews to identify qualified candidates and assist managers throughout the staffing process.
•Prepares and submits applications of selected candidates to Government authorities for employment approval along with job/man comparisons when required.
•Handles all formalities and administrative works of recruited employees related to contract employees including carry out of reference checks with the previous employers and verifying academic and experience documents.
•Briefs selected candidates on conditions of employment, policies, code of conduct and salary offer.
•Involved in calculation and negotiation of selected candidate’s salary and benefits.
•Involves in all matters related to the recruitment contracts with manpower supply agencies, assessment and prepare candidates documents for pre- medical examination and security clearance.
•Reviews routine reports to Management as appropriate, updates & submits complete employee data on recruitment to head of department in excel format.
•Updating employee’s information in HR Management system (HRMS) with regards to any changes.
•Manage multiple vacancies or tasks and meet critical deadlines
•Administrating all the onboarding formalities of employees until they start working at site
i.e.: arrangements for CINA pass, safety induction, optima number, travel booking etc.
•Prepares standard correspondence addressed to all departments and contractors concerned such as mobilization, demobilization etc. of agency contracted employees.
•Performs other duties related to employee service as requested such as personnel file verification, HR induction, filing, agency contract renewal, providing information on administration matters.
Maintaining all external and internal outgoing correspondence such as letters and document, preparing memos for Internal transfers.
•Uphold proper records of incoming documents by notifying officers, filling, recording in a systematic manner and keep all assigned files up-to- date.
•Updates and Coordinating to exercise and finalize all the helpdesk requests: - Mobilization of personnel, Notification of employment, Organizational changes, updated organizational charts.
•Provides updates of organization chart to all the departments as and when required.
•Devising and maintaining office systems such as incoming and outgoing documents, booking conference room facilities; attending meetings, taking minutes of meetings while performing duties in a safe, professional and efficient manner.
•Liaising with staff in other departments and with external companies (OPCO’s) to follow up correspondences.
•Ordering and maintaining stationery, sorting and distributing incoming post and organizing and sending outgoing post and renewal of security pass for employees whenever required.
Preparation and posting of all kinds of vouchers, ledgers and sub ledgers.
•Tally petty cash on daily basis and reporting daily collection and payment. Prepare monthly Petty cash summary.
•Monthly stock taking and reconciling stock on hand as per general ledger.
•Reconcile bank statements by comparing statements with general ledger.
•Processing salaries of employees through WPS using SIF Files.
•Review and confirm payroll related calculations including deductions, staff benefits, staff leaves etc.
•Generate weekly sales and purchase reports to management.
•Daily data entry regarding Sales & Purchase orders.
•Coordination with suppliers and purchase dept. for material receipts and for payments.
•Monthly checking of ledgers and reviewing reports.
•Managing all documents with follow up.
In Computer Science
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