Document Control Specialist
Management Consultancy
Total years of experience :9 years, 8 Months
October 2012 up to June 2013 (CIMS) Management Consultancy
Injaz Al- Marina Project
Document Control Specialist
Duties & Responsibilities: * Preparation of minutes of meeting and assist the Project Manager for various Project requirements.
* Co-ordination with client and vendors for project drawings / documentations.
* Co-ordination with documentation department for printing and arrangement of drawings for on-going projects.
* Maintaining logs for all incoming and outgoing correspondences such as Letter's, Transmittals, Site Instructions (SI), Non-Conformation Reports (NCR's) ..etc.
* Responsible for maintenance and control of all documents related to the specific projects including distribution and control of drawings and specifications.
* Registering, Monitoring and tracking the documents in document management process.
* Coordinating with project personnel's and concerned Engineers regarding pending submittal transmittals.
* Log all pertinent information and maintain daily status report.
* Transmitting the approved documents to the clients, field and in-house personnel and vendors.
* Document filing, segregation and labeling.
* Maintaining the subsequent electronic filing system.
* Track control of revised drawings, submittals, change orders, project quality plan and safety as well as superseded / cancelled drawings.
* Maintain document distribution log and drawing control list.
* Custodian of confidential files and information.
* Documentation for incoming and outgoing correspondence.
* Generating the various document control reports as required.
* Maintain the documents, Drawings and related correspondences in the document control office under safe custody without any damage or deterioration with easy traceability.
* Making sure the Documents, Drawings and correspondences to be distributed to the concerned personnel's indicating in the distribution list.
* Scanning and sending electronic copy of all correspondences to the concerned personnel's indicating in the distribution list for their backup.
October 2011- September. 2012 (SWCC) Saline Water Conversion Corporation
Document Control Specialist
Duties & Responsibilities:
• Writing document control systems and putting them into action, logging, tracking and maintaining batch records, coordinating document control issues between external subcontractors, service providers and fulfillment houses, and preparing reports regarding quality issues.
• File all documents in a timely manner as agreed with the team and so that they are easily accessible to all, complying with the organization's protocol for 'Matter take on' and 'Matter file opening' where appropriate.
• Produce correspondence and documents by copy typing within required deadlines and in correct house style.
• Answer telephone queries and take messages, making sure messages are passed to relevant colleagues in a timely fashion.
• Fax, scan and photocopy correspondence and documentation to the appropriate parties, ensuring all enclosures have been included.
December 2009- September 2011
Saudi Aramco Project
Project Name: East Dammam Site Development and House Construction Project
Document Control Specialist
Duties & Responsibilities:
* Preparation of minutes of meeting and assist the Project Manager for various Project requirements.
* Co-ordination with client and vendors for project drawings / documentations.
* Co-ordination with documentation department for printing and arrangement of drawings for on-going projects.
* Preparing transmittals to Sub-Contractors and PMC.
* Maintaining logs for all incoming and outgoing correspondences such as Letter's, Transmittals, Site Instructions (SI), Non-Conformation Reports (NCR's) ..etc.
* Responsible for maintenance and control of all documents related to the specific projects including distribution and control of drawings and specifications.
* Registering, Monitoring and tracking the documents in document management process.
* Coordinating with project personnel's and concerned Engineers regarding pending submittal transmittals.
* Log all pertinent information and maintain daily status report.
* Transmitting the approved documents to the clients, field and in-house personnel and vendors.
* Document filing, segregation and labeling.
* Maintaining the subsequent electronic filing system.
* Track control of revised drawings, submittals, change orders, project quality plan and safety as well as superseded / cancelled drawings.
* Maintain document distribution log and drawing control list.
* Custodian of confidential files and information.
* Documentation for incoming and outgoing correspondence.
* Generating the various document control reports as required.
* Maintain the documents, Drawings and related correspondences in the document control office under safe custody without any damage or deterioration with easy traceability.
* Making sure the Documents, Drawings and correspondences to be distributed to the concerned personnel's indicating in the distribution list.
* Scanning and sending electronic copy of all correspondences to the concerned personnel's indicating in the distribution list for their backup.
October 2005 - October 2009 Fouad and Khalid Al-Ansari Co. Dammam, K.S.A
Asst. Executive Secretary
Duties & Responsibilities: * Undertake work assigned by the relevant fee earner and assist other colleagues, including from other departments, when able to do so.
* File all documents in a timely manner as agreed with the team and so that they are easily accessible to all, complying with the organization's protocol for 'Matter take on' and 'Matter file opening' where appropriate.
* Produce correspondence and documents by copy typing within required deadlines and in correct house style.
* Answer telephone queries and take messages, making sure messages are passed to relevant colleagues in a timely fashion.
* Manage fee earners' diaries and associated correspondence including faxes, post and email. Ensure that post and faxes are dealt with daily when the fee earner is absent.
* Arrange meetings and events, making the necessary arrangements to include sending out and monitoring invitations, booking venue, liaising with reception, organization of associated packs and literature.
* Arrange travel to include flights/hotel/taxis for visits to clients, other offices etc. using the internal travel provider.
* Ensure interaction is constantly updated with new or amended fee earner and client information.
* Fax, scan and photocopy correspondence and documentation to the appropriate parties, ensuring all enclosures have been included.
* Liaise with the accounts and finance department to deal with bills, dockets, credit control, etc.
* Type monthly bills promptly when made available by fee earners.
* Produce client monthly reports when required.
Setp. 2003 - March. 2004 ANONUEVO CREDIT & COLLECTION SERVICES INC. Manila, Philippines
Senior Collection Officer
Duties & Responsibilities: * Handles fraudulent credit card and lending accounts endorses by the firms.
* Coordinates with the clients who are delinquent in payment and monitors payment of the clients later on.
* Handles payment arrangement and computation of payment scheme.
* Distributes to team leaders for the assigned bank, accounts for skip tracing and collection purposes.
Apr. 2002 - Sept. 2003 SMART COMMUNICATIONS, INC. Makati City, Philippines
Filing Clerk, Customer Care Department
Duties & Responsibilities: * Responsible in document imaging of Subscriber's Application Forms.
* Prepares monthly, daily productivity and time reports.
* Maintains the files of daily transmittals from various majors' dealers and telecenters.
* Accommodates phone queries, complaints and other concerns.