rosita فلدر

 Responsible for receiving, circulating and recording all incoming and outgoing documents.
 Ensuring sequential numbering system in each and every outgoing correspondence.
 Perform data-entry, recording, printing and filing duties
 Ensure all correspondences reach proper department.
 Keeping the log of all the submittals received from the contractor.(Hard and Soft Copy).
 Follow up with the consultant for the pending action documents.(transmittals).
 Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
 Organizing and keeping well-organized files and ensure confidential information and documents are handled with complete discretion.
 Photocopying and Scanning.
 Responsible for site office stationary stocks.
 Performs other related duties as required and assigned.

As Technical Assistant :
 Assisting the daily operations inside the office.
 Filing documents, knowledge in setting up a filing system.
 Typing interoffice memo.
 Assisting the payroll department in keeping the track of attendance of the staffs and their leave details.
 Assisting the manager in meeting set up with clients and other duties as assigned.
 Preparing weekly report and updating of job done.
 Maintaining database and undertaking any other in administrative duties.

 Assisting the daily operations inside the office, such as work order generation, vehicle scheduling, receiving the products and items.

 Assisting the sales team like providing support for Marketing/ Communications,

 maintain mailing list, assist with mailing.

 Taking care of highly confidential correspondence.

 Typing interoffice memo and handling the calendar for all Manager’s appointment.

 Attend to customers, log their purpose of visit and coordinate meeting with concerned management as scheduled on request.

 Monitor actual material and labor spending against project authorizations.

 Doing a number of clerical tasks too such as billing, handling petty cash, providing
 customer services.

 Assisting the payroll department in keeping the track of attendance of the staffs and factory labor.

 Assisting the manager in meeting set up with clients and other duties as assigned.

 Maintaining continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.

 Maintaining database and undertaking any other in administrative duties.

M/S. Maxell Industries LLC (Dubai) Mar 2010- Dec 2011
( 2 years experience in Multi task)
Manufacturer of Fire Hose Cabinets, Cable Trays & Trucking, VAV, Duct Heater, Enclosures & Other sheet Metal Products.
Started as Administration Assistant:
* Greet, welcome and communicate with guests and members and provide customer service in a professional, friendly and courteous manner;
* Procuring, issuing and maintaining an accurate record of access control and ID cards to staff and visitors to the department;
* Taking care of all incoming and out going correspondence, faxes and customer emails for the all projects;
* Resolves customer questions and concerns and coordinates meetings;
* Perform other duties assigned by managers;
As Sales Coordinator:
* Coordinated and managed multiple projects and priorities;
* Actioned all enquires and maintained detailed records of all the enquires, managed accurate and up-to-date client files;
* Keeping proper follow up of appointments;
* Generating leads for investment options;
* Preparation of quotations according to the sales team requirement;
* Maintaining Customer Purchase Order and executing on time;
* Responsible for the preparation and process Sales Orders, Delivery Notes, Invoice, receipts;
* Processed incoming orders, coordinated shipments, and handled customer-related issues;
* Arranged and Co-ordinate the Deliveries of goods to the customers on time;
* Preparing weekly and monthly sales report and maintain database;
* Co-ordinate with other department for the effective and smooth functioning;
* Was thoroughly involved in CRM.
As Account Assistant:
* Handled Petty cash
* Generated accounting entries as and when required;
* Responsible for sending the statements of account for receivable and follow-up with the payment;
* Preparation of payroll and other allowances summary;

Shri Vinayaka Agencies, Mangalore (temp position 2009)
Designation - Secretary cum Account Assistant

* Fully acquainted with the activities of the organization in order to liaise / interact efficiently & effectively.
* Providing secretarial assistance like independent correspondence both written & verbal, attending to routine paper work, filing, scanning, updating contact database.
* Segregating all external and internal documents and maintaining log.
* Raising quotations, Purchase Requisitions and invoices and follow ups.
* Preparation of all the data for the delivery order and report.
* Handling telephone calls with courteous competence.
* Liaising with courier companies.
* Handling Petty Cash, Filing, Keeping Personal records.
* Maintain all personal records for individual employees as per the company procedure.
* Liaising with all Customers and assist in solving all customer complaints.