Sales Administrator
Al Masaood Automobiles
Total years of experience :16 years, 9 Months
Duties and Responsibilities:
Responsible for ordering Renault vehicles.
Gathers and consolidates sales forecasts for all showrooms/locations.
Arranges and attends the order meeting.
Facilitates and handles the VOA ordering system during the order discussion.
Prepares order sheet approval for management and owners approval.
Prepares order summary to be sent to Renault Middle East.
Checks and acknowledges order confirmation from the Manufacturer - colors and additional options should be tallied to the order summary that we’ve forwarded to them.
Prepares vehicle ordering in the system.
Creates new models and variants in Kerridge as per model specifications.
Creates VSB’s (Reference Number of vehicle) in Kerridge.
Updates vehicle details in Kerridge (manual updating of chassis, engine, colors and trims, etc.).
Prepares internal documentation for payment release for received shipments.
Updates selling prices in Kerridge.
Handles cost sheet requests from the Sales Department for management approval.
Understands and adhere to relevant company policies pertaining to every job carried out.
Updates weekly damaged vehicles reports and forward it to designated person/location for them to update the ready and fixed vehicles.
Receives call from sales team and assists them in regards with the vehicles in stock and on order.
Receives call from PDI section, workshop and body shop from different locations and helps them in their enquiries (i.e.: key number request, pushing accessory line to respective location, giving vehicle details from the system).
Adjusts and creates necessary lines in the system if required. (i.e.: Stock cost averaging).
Carry out duties and responsibilities that may be assigned by General Manager, Logistics Manager and Brand Managers (Nissan, Infiniti and Renault).
Prepares daily sales report and target.
Send weekly sales reports and month end report to Renault Middle East.
Downloads data in the system (every month end) - Invoiced vehicles, in stock and on order, and credit notes.
Prepares reports (in stock and pending order) to ensure healthy stock position and availability.
Send updated selling prices to Brand Manager whenever asked.
Prepares memo whenever needed (Internal and external).
Vehicle costing and stock taking for Nissan and Infiniti vehicles.
Update status of damaged vehicles in Kerridge.
Meet deadlines with 100% accuracy.
Processes vehicle reservation request through e-mail from all showrooms.
Extends vehicle reservation upon the request from all showroom administrators.
Handles Vehicle Costing (Foreign and Local Costing) for Nissan, Infiniti and Renault.
Handles Vehicle stock taking for Nissan, Infiniti and Renault.
1. Making sure that all the documents is complete and all signed by Sales Executive, Showroom In-charge, Branch Sales Manager and Credit Control Manager before invoicing.
2. Prepare Vehicle Invoices (Retail and Bulk Invoice).
3. Prepare delivery notes, service/warranty books and gate pass before the delivery of the vehicle.
4. Prepare request for credit notes and supplementary invoices.
5. Prepare daily reports to be given to Accounts Department.
6. Prepare all needed documents (bank 2nd set) to be submitted to bank agents.
7. Handle vehicle customs certificate file.
8. Handle and arrange filing of all showroom documents.
9. Coordinate with Sales Executives, Branch Sales Manager, Accounts Dept., Credit Control Dept., Showroom Cashier, Stock Control Dept., Service Dept. and Warehouse Dept.
10. Carry out other duties and responsibilities that may be assigned by the Branch Sales Manager
Duties and Responsibilities:
1. Prepares Fleet Sales Dept. Reports and other Showroom Reports.
2. Prepares Vehicle Invoices (reliever).
3. Carry out duties and responsibities as administered by Fleet Sales In-charge, Branch Manager and Senior Branch Manager.
4. Prepares Quotation Report and Vehicle Order if the Fleet Sales Executives are not available.
5. Handles confidential files and records for Fleet Sales Department.
6. Amends and creates targets for new and old customers in the Kerridge System.
7. Relieves all duties and responsibilities if Secratary of Branch Manager and Sales Adminstrator for Invoicing are not available.
8. Prepares Correspondence, Internal Memo as required by the Fleet Sales In-charge.
9. Coordinates with all branches in regards with Fleet Sales Department important documents, memos, reports, meetings and activities.
10. Handles incoming calls, outgoing calls and fax messages.
Duties and Responsibilities:
1. Collects, updates and encodes daily, weekly and monthly reports to be submitted to the immediate superior.
2. Configurates telephone (CDMA) units (Huaweii, ZTE and Kyocera Units).
3. Assists the Key Account Manager and TPA Supervisor for their needed documents and files.
4. Handles incoming calls, outgoing calls and fax messages.
1. Prepares daily, weekly and monthly report.
2. Stock inventory.
3. Any administrative jobs that maybe assign by the Team Leader and Supervisor.
4. Preparing attendance sheet to be submitted to HR Department.
