Recruitment, Onboarding Offboarding:
• Manage Onboarding Process: Oversee the onboarding process for new employees, including UAE nationals (UAEN) and
expatriates.
• Register Candidates: Facilitate registration of new employees for Labor Cards, Visas, and Pensions, in coordination with
the Head Office Recruitment Team.
• Ensure prompt and efficient onboarding of new employees, including completion of induction procedures, timely
registration in the time and attendance system, and effective communication of joining details to store management and
the relevant teams.
Manage Employee Departure:
• Oversee the departure process for employees, whether due to resignation or termination.
• Final Payroll and Benefits: Facilitate completion of final payroll, benefits, and separation documents for departing
employees.
Additional Responsibilities:
• Addressing Concerns: Handling employee concerns and request (letter requests, medical insurances assistance, leave
query, payroll queries, uniforms, etc.).
• Performance Management: Assist HR Manager in following up with the relevant managers to completing the
performance reviews for each employees & collecting feedbacks.
• Training and Development: Following up all trainings to all employees to ensure a timely completion with their training
assignments & in achieving training percentage targets.
• Employee Engagement: Fostering a positive and productive work environment.
• Policy Implementation: Ensuring that HR policies and procedures are implemented fairly to all employees.
• Legal Compliance: Ensure that employee visas, labor cards, and pension benefits are fully compliant with UAE labor laws
and regulations through timely renewals and accurate documentation.
• Record Keeping: Maintaining accurate and secure employee records through timely update in all systems, where
applicable.
• Coordinates with payroll & finance team for invoicing and payments, LPOs, expenses, budgets etc. record discrepancies.
• Reporting: Preparing HR reports and data as required by HR Manager, Head Office, Store Management, and External
parties.
• Communication: Acting as a point of contact for employee inquiries and providing support.
• Engagement Activities: Engage in various store activities.
• Preparing meeting rooms, conducting store activities for both employees and customers.
• Attending management meetings or briefings during HR Managers absence.
• Preparing managers monthly schedule.
• Outsourced Employee Management: Verify Documents: Check the documents of outsourced employees (e.g., cleaners,
merchandisers, security personnel) to facilitate access in store.
• Manage staff accommodation logistics, allocating rooms based on categories and nationalities, as well as overseeing
asset management.
• Transacted with transportation companies to ensure the smooth transport of store staff, supplies, and materials.
• Facilitated external administrative and logistical activities, including hotel reservations, flight bookings, staff
transportation arrangements, transport logistics for company programs and cultural events, courier coordination, and
bank account setup for new employees.
• Track staff attendance, daily activities, and departmental metrics.
Assume HR Responsibilities (DOA):
Take on the responsibilities of the HR Manager during their absence, including: Managing employee queries and concerns,
Handling HR-related tasks and projects, ensuring continuity of HR services.
• Provides cross-branch support by assuming the responsibilities of Coordinator Admins during their absence; effectively
manages operations across three stores, overseeing administrative tasks for over 400 employees
- Company industry:
- Retail & Wholesale
