Senior HR Officer - Recruitment
Kharafi National
Total years of experience :34 years, 2 Months
We are one of the leading EPC Contracting company in the Oil and Gas industry in the Middle East with a strength of over 21, 000. We have branches in UAE, Jordan, Lebanon, Egypt in addition to our Corporate office at Kuwait. Currently doing Gasco - Habshan5 in UAE.
• Kharafi National has implemented the ERP system for all departments; hence all HR jobs are done through Oracle ERP-HRIS module from vacancy creation till newly hiring the candidate. Good experience in ERP module as well as for generating recruitment related reports MIS (Management Information System)
• Receiving SRF (Staff Requisition Form) from different departments to fill various positions for end to end recruitment for the company handling multiple projects.
• To coordinate with the department/ project (Hiring Manager) concerned and plan as to when the vacancy is to be filled and take appropriate action in fulfilling that objective.
• Involved in the process of selection which includes advertisements in local and international news papers, liaison with local and international recruitment agencies, online application process, e-recruitment, short listing of resumes as per the SRF’s received, conducting competency based interviews, salary negotiation, selection and dealing with the mobilization of new staff.
• Prepare “Interview Summary Report” (ISR), “Draft Offer”, “Formal Offer” for the candidates recruited and prepare weekly report to HR Manager.
• Follow up with Admin./PRO for documents related to Visit/Employment visas
It is a leading Manpower Recruitment Consultants dealing with major Oil & Gas companies (offshore/onshore), Engineering, Construction, Power Companies, Banking and IT positions in UAE.
Dealing with major Oil & Gas companies-ADNOC GROUP \[ADCO, ADMA-OPCO, ZADCO, NDC, GASCO, ADGAS\] and SNC Lavalin, NPCC, Turner, CCIC, Fluor etc.
Dealing with the Analysis of Job Tenders- Bidding, short listing the Candidates, selection and Submission of resumes. Worked on all kind of job enquiries from major oil companies in Government and other Private Organizations. Doing coordination of the company recruitment.
Sourcing
Sourcing candidates at different levels. Identifying suitable candidates from
Database
Websites (bayt, monster, worldwideworker, naukri, jobsahead, timesjobs)
Advertisement in newspapers
recruiting agencies in different countries
Referrals/personal network
Headhunt searches
Utilizing every available resource from the local, Middle East or international market and also source candidates within parallel industries and competitors of our company.
Major Clients: KOC, KNPC, NPCC, DAMAC, NCTH, ALHABTOOR,
TARIQ AL-GHANIM, UNIVERSAL SODEXHO Etc.
• Co-ordination with the clients and independently handling them.
• Interacting with consultants and agencies to get good candidates.
• Reviewing of Resumes and short listing, conducting preliminary interviews as per Clients requirements and salary negotiation.
• Arranging Technical Trade Test for candidates.
• Experience in Visa processing formalities for Middle East Countries.
• After selection of candidates, for visa processing, responsible for follow-up of Medical Check-up, Passport - Validity and ECR/ECNR status, VISA Stamping, Insurance, Emigration & Air Ticket arrangements and induction.
• Routine administrative activities
• Arranging Tour Programme, Hotel reservation and Ticket Booking for Overseas Clients.
• Overseas recruitment mainly for KSA, UAE, Oman, Qatar, Kuwait etc
Responding to day-to-day operational issues, problems, communications, and policy questions. Representations in meetings when appropriate. Developing and implementing goals, objectives, policies, procedures, and work standards for the division.
Routine tasks included: Fully responsible to manage branch office in India. Ensuring smooth coordination between local agents and head office. Identifying client requirements. Maintaining databank. Screening resumes and short listing candidates as per the requirement. Arranging and coordinating interviews. Monitoring selected candidates’ mobilisation.
Main Client : Heston Kuwait, Saudi Aramco, ADNOC Group,
Baker Hughes Etc.
My main job is sourcing right candidates for Oil/Gas, Engineering, Construction industries for Middle East
In addition and not limited to the following :
• Maintenance of up-dated personnel files / manpower rating and organisation chart, recruitment, appraisal etc.
• Reviewing of Resumes and shortlisting, conducting preliminary interviews
as per Clients requirements.
• Co-ordination with Trade Test Center for technical test for candidates
• Experience in Emigration as well as Visa processing formalities for Middle East Countries.
• Branch co-ordination
• Follow-up action for the clearance of the outstanding payments for overseas client as well as branches.
• Well-conversant with Saudi Consulate activities
• Educational and relevant certificates to get the attestation from Saudi Consulate and UAE Consulate, Mumbai as well as Saudi Embassy and UAE Embassy, New Delhi.
• Preparing Invoices, Maintenance of Cash and Bank Book, Day-to-day entry of vouchers.
• Independently preparing monthly salary, pre-requisites with all necessary statutory payments.
• Clearance of Corporate Credit Cards such as Standard Chartered Bank, HSBC etc.
• Petty cash handling and Banking operations.
• Renewing of Annual Maintenance Contracts of Office Equipment.
• Making travel arrangements, itinerary for Management.
• Liaison with various external agencies such as MTNL, BSES, VSNL & BMC.
• Purchasing of Printing & Stationery.
• Achieve the required target of Fixed Deposits within the stipulated time.
• Total responsibility of Marketing fixed deposit schemes of the Company.
\[Introduced Gift Scheme and good target brokerage to Corporate brokers\]
• Liaison with Bank, RBI etc.
• Computerised Reports of MIS, Branch Co-ordination.
• Handling FDR of the Company, Databank of the Depositors, Interest outflows - cumulative & non-cumulative (monthly/quarterly/half yearly & yearly) & yearly statement of TDS Certificates of investors.
• Correspondence with the clients mainly hospitals for Doctors, Nurses etc.
• Maintaining and updating:
a) Databank of candidates b) Client list of UAE, KSA c) VISA Status
• Monthly reminder to Overseas Clients for further enquiry of Manpower
• After selection of candidates, follow-up of Medical Check-up, VISA Stamping & Air Ticket arrangements and induction.
• Accompanying with overseas clients to different places for interview.
Major Credit
1000+ candidates shortlisted, selected and mobilized in two months
for SSOC, for various categories to Saudi Arabia.
My major role was visa processing and it was a team of 3 staff.
• Typing Statements, Maintenance files, Data Entry and Assisting Accounts & Administration Dept.
Bharathiyar University, Coimbatore, Tamil Nadu, India.