Senior Executive / Personal Assistant to C-Level Executives
Seera
Total years of experience :7 years, 5 Months
- Strategic Calendar Orchestrator: Precision in managing the C-level Executives' dynamic schedules, orchestrating critical meetings, global engagements, and intricate travel arrangements, and optimizing time allocation for strategic decision-making.
- Executive Communications Maestro: Skillful in crafting executive-level communications, I articulate complex ideas with fluency, producing documents, presentations, and reports that exemplify the organization's credibility and trustworthiness.
- Supplier and Client Relationship Steward: I serve as the primary point of contact for the organization's diverse clientele and supplier base, fostering strong, productive relationships to support mutual growth and success.
- Legal Collaboration Maestro: Collaborating with the legal department, I orchestrated contract drafting, translation, and management, ensuring compliance and reducing risks. Additionally, I supported the optimization of contract submission and approval workflows, leveraging the Laserfiche system in tandem with the tech team for unparalleled efficiency.
- Corporate Partnership Facilitator: I liaise with partner corporations to ensure timely collection of payments, contributing to the organization's financial stability and growth.
- RFP Proposal Architect: I lead the creation of detailed and compelling proposals in response to Request for Proposals (RFPs), showcasing the organization's capabilities and competitive edge.
- Events and Marketing Collaboration: Partnering with the marketing team, I take a central role in orchestrating high-profile events, aligning them seamlessly with the organization's strategic objectives and marketing initiatives.
- Personal Affairs Steward: Beyond professional commitments, I oversee personal affairs with the same finesse, ensuring the C-level Executives are prepared for both the boardroom and life's milestones.
- Guardian of Discretion and Knowledge: Exercising utmost discretion, I am the safeguard of sensitive information, entrusted with confidential matters that promote the organization's success.
- Educational Strategy Optimization: Provided students with clear advice on course choices, progression, and career options, resulting in an impressive 99.5% student satisfaction rating according to a 2020 survey.
- Resource Optimization Wizard: Strategically determined course schedules, efficiently managed teaching assignments, and coordinated room allocations to maximize facility and equipment utilization.
- Academic Materials Procurement: Facilitated the selection and purchase of academy-related products, ensuring the availability of pertinent learning materials.
- International Exams Maestro: Partnered with ETS Global to flawlessly manage international language exams (TOEIC-TOEFL-IELTS-TFI), ensuring seamless execution.
- Academic Advisement Expert: Conducted recurring academic advisement sessions, expertly steering students toward successful educational trajectories.
- Innovative Teaching Tools Champion: Made recommendations for the adoption of new teaching tools, and resources, and advocated for training and improvement of online education, contributing to enhanced learning experiences.
- Vendor and Service Provider Relations Manager: Managed relationships with vendors and service providers, ensuring timely invoicing and payments.
- Visitor Support Extraordinaire: Provided general support to visitors, exemplifying a welcoming and accommodating environment.
- Customer Service Expertise: Handled customer inquiries and complaints with efficiency and professionalism.
- Staff Onboarding and Training Leader: Organized orientation and training of new staff members in collaboration with the HR department, resulting in increased productivity.
Key Achievements:
- Demonstrated excellent customer service skills by actively supporting the marketing department in promotional activities and events.
- Pioneered the transformation of an unused space into a library for public use, resulting in free advertising for the academy and generating additional revenue.
- Executive Assistant to the Regional CEO: Supported the CEO in a wide range of responsibilities, including calendar management, correspondence handling, and facilitating seamless communication with internal and external stakeholders. Managed extensive travel arrangements, ensuring timely and cost-effective arrangements for international and domestic trips.
- Document Management Expertise: Created and updated physical records and digital files to maintain current, accurate, and
compliant documentation.
- Project Initiation and Process Assistance: Collaborated with senior management to initiate new projects, providing valuable assistance in various processes.
- Financial Oversight: Proficiently prepared quotes for new products and services and efficiently processed invoices, ensuring precise financial transactions.
- HR Support and Payroll Management: Supported the organization's HR function by updating personnel records, arranging interviews, and efficiently completing monthly payroll for 50 employees.
- Performance Evaluation and Coaching: Implemented performance evaluations on a weekly basis, offering constructive feedback to enhance skills and maintain top-tier performance. Additionally, allocated tasks and closely monitored subordinates to uphold high productivity standards.
- Workflow Optimization: Established workflow processes, monitored daily productivity and implemented modifications to improve the overall performance of personnel.
- IT Coordination: Collaborated closely with the IT department on all office equipment to ensure seamless operations.
- Vendor Sourcing and Contract Negotiation: Sourced vendors for special project needs and negotiated contracts, resulting in monthly savings of $2000 for the company.
- Procurement and Inventory Management: Purchased office supplies and equipment, maintaining proper stock levels to support uninterrupted operations.
- Conference and Event Management: Arranged corporate and office conferences and events for company employees, guests, and partners, ensuring seamless execution.
Key Achievements:
- Awarded Employee of the Month for Achieving Excellence in Administration, recognizing exceptional contributions to the company's operational success.
- Created and implemented the company's "Go Green Initiative" program, encouraging employees to adopt energy-saving habits, resulting in substantial annual cost savings, and making the company more environmentally sustainable.
- Graduation Project: Sliding Mode-Based Control for Under-Actuated Systems: TORA and Quadrotor. - Awarded First-Ever English Language Graduate in the Field of Robotics and System Control for Master's Degree. - Founder of English Language Graduates in USTHB.
- Graduation Project: Smart Mailbox Realization, based on the RX/TX 433 module data transmission and reception, and utilization of Arduino Uno interface configured with GSM module SIM900 for SMS transmission. - Awarded First-Ever English Language Graduate in the Field of Electronics and Electrical Engineering for Bachelor's Degree. - Founder of English Language Graduates in USTHB.
URL removed due to policy violation. Please contact support for further information.