Executive Admin to CEO
Alshaya Enterprises
Total years of experience :9 years, 7 Months
• Provide sophisticated calendar management for CEO.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization.
• Serve as the primary point of contact for internal and external persons on all matters pertaining to the CEO.
• Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Coordinate all Executive Team meetings and assist with staff meetings and events as needed.
• Arrange for CEO’s approvals.
• Provide hospitality to all guests.
• Answer main phone line and respond to inquiries.
• Process and distribute mail.
• Other projects / duties as assigned for the overall benefit of the organization.
Was part of the Alshaya Enterprises Organization Restructuring Project & Implementation of MS Dynamics ERP system by IT Department.
Job Responsibilities:
• Created project schedules from planning to execution.
• Managed & consolidated the schedules of project team members.
• Supervised purchasing of supplies needed for the events.
• Organized guests accommodation, food & beverages supplies, venue set up and event program.
• Arranged meetings with external consultants and team members.
• Attending the PMO meetings and prepared agenda / minutes of meeting.
• Coordinated with IT team and arranged for staff training on the new MS Dynamics system, by sending invites and tracking the attendance.
• Routine office self-correspondence like reply to letters, faxes, email etc.
• Banking related correspondence - Preparing L/Cs, Amendments, Supplier’s payments etc., in coordination with Finance Department.
• All work related to Shipping i.e. receiving and submitting documents required for clearance of goods from Ikrar to Bill of lading, Certificate of Origin etc.
• Supplier’s correspondence, agreements, terms payment, order follow up etc.
• Filing of all office documents and reports.
• Maintaining customer service and attending calls.
• Attending to customer complaints and appropriate follow up etc.
• Incoming / outgoing mails.
• Arrange airline tickets, hotel reservations and other related arrangements for the Managers and executives from the office and visits of management teams.
• Preparing Purchase Orders in SAP and maintaining daily sales record.
Greeting clients, screening calls, maintaining records in hard copy as well as in the system. all the work that comes under the responsibilities of an admin
• Participated in Social Service Camps held by the N.S.S Association of Shri Dharmasthala Manjunatheshwara College of Business Management (SDM), Mangalore. • Secured First place in Science Model Competation during my academic year.Attended Blood Donation Camp conducted by K.M.C Hospital, Mangalore.
• Diploma in Aviation, Hospitality & Travel Management from Frankfinn Institute of Air Hostess Training, Mangalore. • Computer Knowledge: MS-Word, MS-Excel, MS-Power Point.