Advisory Coordinator
Qatar Development Bank
Total years of experience :20 years, 11 Months
Reports to ISTESHARA Manager and Heads. Co-ordinate all arrangements for regularly scheduled and ad hoc meetings as well as managing Events for the Department, including catering arrangements, invitations for the participants, agenda preparations and presentations. Monitors and handles Department's Database / Registers across all products/services and performs data analysis on a weekly / monthly basis. Coordinates and follow ups new projects with the team for committee approval. Attends Committee Meetings and prepares minutes on a weekly basis. Prepares report on Department’s progress on a weekly basis and high level management report/presentation in terms of department’s achievements versus target KPIs on a monthly basis. Coordinates and tracks status of projects for Bank Financing approval with Business Finance. Coordinates and follow ups status of purchase requisitions / purchase orders with procurement Department. Receives and validates incoming suppliers invoices, initiate payment processing and tracks status of payment with Finance Department.
Marketing Officer / Executive Assistant at QDB- Enterprise Qatar (May 2014 -December 2014)
Worked as Executive Assistant reporting to Marketing & PR Manager and the Marketing Department. Handles Marketing correspondence such as letters, memos and business presentations. Coordinates marketing plans with internal stakeholders, organizes and arranges marketing activities, exhibitions, conferences and social activities. Organizes department meetings, taking minutes and action lists. Administers purchase orders, purchase requisitions & all other communications from beginning to the end with internal & external stake holders. Coordinates and follow ups status of deliverables from the suppliers. Reviews supplier invoices, prepares and administers goods receipt notes for payment processing as well as budgets and forecast management on each projects for Marketing Department. Establishes and maintains marketing databases, shared drives and filing system for the entire marketing team.
Worked as a Contracts/Projects Administrator and ISO 9001:2008 Quality Assurance Representative at DP World LLC part of Dubai World Group and one of the largest marine terminal operators and logistics company based in Dubai reporting to DP-World WCS Projects & Engineering Manager and General Manager. My tasks are to handle projects contract documentations, tender preparations and submissions including cost estimations. Monitors and tracks status of outstanding projects and enquiries, sales & projects costing and management reporting. I was involved in the successful implementation and management of ISO 9001:2008 Quality Management System from setting up the quality procedures to implementation. Part of my role is to continually manage and update quality assurance documents, updates Quality Manual, evaluates company objectives and Key Performance Indicators (KPIs) and amends as necessary the quality procedures, forms & templates. I also handle and manage procurement documentations, suppliers prequalification documents & approved suppliers database and assist on the evaluation of top performing suppliers on a quarterly basis. Furthermore I was also involved in the administration of WCS ERP system, provides ERP training to WCS staff, handles and coordinates system modifications and system errors with the ERP Vendor.
I have worked with Limitless a real estate development company specialised in master planning large scale, mixed-use communities and waterfront developments and a business unit of Dubai World Group as part of their development team working as Developers Liaising Coordinator reporting to Project Director and Developers Liaising Team. My task is to assist the Project developers team in managing projects documentations, travel and exhibition management, attending team meetings and handling presentations for the team. I was also assigned to handle master developer’s database to assists and coordinates status of clients requests and applications relating to plot developments and design submissions. I was initially assigned as Development Team Coordinator during my early years in Limitless working with the sales and Development Team department. I was tasked to assist the team in handling Sales, Commercial and Development Documents through BIW and Aconex, contract variations, request for payments and preparation of Business plans and presentations for the team.
Started my career in Middle East as Team Administrator / Document Control Officer reporting to Finance and Internal Audit Department with Al Ghurair Group one of the pioneering companies in Dubai with expertise in retail, real estates, industry and manufacturing. My Role is to assist the team in managing the Financials and audited documents of the group. Handles and implements the policies and procedures of the department, tracks and monitors internal auditors progress and transaction reports. Attending team meetings, minutes preparations and discuss any group issues with the management. Created the filing system and ensures that all documents are recorded and well maintained for the entire department.
Worked as Technical Sales Representative reporting to Technical Sales Manager and Sales Team with Marsman Drysdale Group a diversified Philippine-based synergy companies with interests in agribusiness, food processing, medical equipments, IT & telecommunications, tourism, mining and investment management business. Member of the Technical Sales Department Team and acts as the point of contact for the Sales Department. My role is to handle customer enquiries, quotations/proposals and invoices to Customers as well as managing sales database and customer complaints register and ensures close out of the complaints with the respective Technical staff. Apart from that I also handle and prepares monthly sales and presentations for the team.
After graduating from University, I started my career as Technical Team Assistant reporting to Chief Technology Officer and Training Sales Manager at Training.NET one of the Microsoft official Training and IT Products Providers with expertise in Microsoft Courses, Security, ITIL and CISCO products. My Role is to assist the team in handling Technical Sales documentations, accounts payables and sales database. Assist the team in Preparing business presentations and training brochures. The team has trained me in dealing with customers and handling sales enquires, I was later on promoted as Course Consultant with direct involvement in handling sales, attending customer enquiries, handling training proposals and attending client meetings.