Shoukathali Parapadathil

Coordinate with Discipline Engineers, Reporting to the Manager (Engg. & Projects).

Involved in Document Controller job for the Engineering & Projects Department in assisting the Manager and Engineers in the Preparation of Letters, Transmittals and Faxes etc. for various projects in KOC, KNPC, JO & EQUATE, transmit to the Clients and filing the same.

Assigns a chronological number to the transmittal and records this information in the incoming and outgoing logbook.

Good ability in document preparation & control for incoming and outgoing correspondences.

Establish and maintain filing system for all the documentation/drawings, manuals etc.

Maintaining track of records of dispatched & delivered documents.

Preparation of Document Status Reports using MS Spread Sheet

Collects the advertisements related to issuing of new tenders from weekly gazette/client website.

Good ability in preparation of presentable documentation related to Tenders and Tender Document compiling.

Floating Enquiries to the Vendors (Local as well as International) and get the quotations from them as per the BOQ & Specification prepared & given by respective discipline Engineers.

Collects the relevant technical details/documents from discipline engineers, compile the same and submit to the Client as per the date & time.

Requesting & follow up to Finance Department to arrange Bank Guarantee and L/C’s.

Assisting Procurement activities such as sending inquiries, obtain quotations, negotiate with the vendors, making comparisons and get the approval from concerned head.

Place the purchase order and expedite with the suppliers / vendors to deliver the materials.