Shubha Almeida

MEW tender / RFQ - Review of information about inquiries and proposal preparations. Clarification of bid conditions and management of the tender preparation. Monitoring of the bid requirements to ensure it is aligned with the organizations requirements. Involvement in cost and price calculations. Coordination of tender reviews and deadlines and adjust them to the frameworks given by the customers. Compilation of tender documents i.e. ability to draft proposals, policies, procedures and ensure that all mandatory documents are updated. Attend tender briefing meetings. Maintain accurate records electronic copies of completed documents. Ability to process quotations. Handling logistic requirements. coordinate with the supplier as per customer requirements. Manage inquiries for Egypt market, following up with client, new inquires, floating the inquires to suppliers, preparing the best offer, following up regarding the Logistic

The responsibility of this position to co-ordinate specific tender processes, including bid scheduling, compliance, and document production. Maintain knowledge portals in accordance with MEW RFQ, RFM and tenders, including maintenance of file directories after submissions, and an accurate library of submission documentation. It is the goal of the position to bring stability & organization to the department while enhancing communications throughout the organization.

(MEW / Tender - POWER DIVISION) Manage the teams inputs to our opportunities pipeline database; coordinating regular updates and ensuring that the information is current and correct. Proposals- Assist with preparation and submittal of bids to MEW and CAPT. Will maintain and update the bid status report (Bid & Contract Log) for weekly distribution. Create pre-tender bid plans for MEW RFQ, co-ordinate bid team meetings and delegate responsibility to internal and external consultants. Responsible for the setting-up of team meetings, assisting with the Bid Managers in conducting the meetings, taking Meeting Minutes, distributing Meeting Minutes, and ensuring Meeting Actions are tracked and completed on time by all team members.
Performing with principals, senior staff, and other marketing team members to design, write and produce all proposals, presentations, and other marketing collateral in alignment with brand standards. Knowledge of bidding best practice, preferably within a similar field. Track and manage submitted tender opportunities and initiate follow up process. Arrange the pre-qualification proposals.

To co-ordinate specific tender processes, including bid scheduling, compliance, and document production. Maintain knowledge portals in accordance with MEW RFQ, RFM and tenders, including maintenance of file directories after submissions, and an accurate library of submission documentation.

It is the responsibility of this position to assist in the overall function of the department. The purpose of the position is to provide the highest level of support and cooperation in creating, organizing and tracking of documents for the department. The responsibility of this position includes producing & distributing documents, creating & organizing a comprehensive document file system and other assignments as deemed by the Manager.

Assist the Department Manager and other department staff and execute the administrative jobs. Implements and maintains filing system, both paper and computer. Overall Quality Assurance administrative responsibility. Preparing, scheduling, and keeping track of all appointments (internal & external), meetings, and major activities daily. Provides administrative support in the preparation of correspondence, Annual reports, schedules, confidential materials, and various employee issues. Interacting with clients with project related work purpose. Coordinating with the Designing team and production team