Senior Accountant
Easytruck Removals & Storage LLC (Transguard Group LLC )
Total years of experience :18 years, 4 Months
• To fully support the accounts function within the Finance department through the development and processing of accurate reports and account management.
• Processes payments and documents such as invoices, journal vouchers, payroll, and statements.
• To maintain financial records in accordance with International Financial Reporting Standards (IFRS).
• Conduct monthly stock count in the store to ensure records are matched with actual stock count.
• To ensure the accuracy of all account transactions & to make sure that processes are appropriate, properly coded & have the required supporting documentation to meet accounting requirements & reporting deadlines.
• To build accurate financial reports and to resolve accounting discrepancies concerning invoices, petty cash, purchase orders and other related transactions.
• To prepare/maintain Daily Bank forecast as well as monitoring bank statement.
• Monthly, Quarter and annual review of Income & Expenditure statement, Financial Position monthly.
• Accounts Payable Cycle: Ensure that suppliers are paid in full and on-time to promote the existing business relationship. Booking invoices / booking of payments for all suppliers, Keeping track of reconciliations with suppliers. Ensure payments are being made on after they are due.
• Verify supplier invoices with all supporting documents, (PO, Price and payment term) and file it along with the payment voucher prepared. Maintaining clear record for payables. Independently handling of different vendors & reconciliation of their accounts & allocate payment accordingly.
• Accounts Receivable Cycle: To ensure all aged receivable are cleared and customers pay within 10 days. Collection effort required by phone, email and some will require visits.
• To send reminder to Storage Clients for Renewal of their Storage on monthly, quarterly and yearly basis and raise the invoice for the same in Peachtree Accounting Software.
Worked with Globalink Multimodal Logistics, a division of Globalink Logistics Group based in Almaty Kazakhstan, with 30 branches around CIS.
• To support the management of all account queries and disputes.
• To balance accounts on a daily, weekly and monthly basis and support internal/external audits.
• To assist in the preparation of monthly management accounts and reports.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• To compile expenditure information, identify budget deficits or surpluses, and to provide budget reports as needed.
• To prepare/maintain Daily Bank forecast as well as monitoring bank statement and recording foreign and local transfers.
• Check expense claims by verifying supporting adherence to the company policy. To prepare/maintain Petty Cash book and record petty cash expense on daily basis and preparing Cash/Bank payment/ receipt vouchers, Adjustment/General vouchers.
• Ensuring accuracy of payments resulting in continuous supply of services.
• To prepare and verify all travel advances for proper authorizations and that the calculations are as per the company policy.
• Prepare and review the expense budget for the Retail Division Office and monitor the actual expenses on a monthly basis against the budgeted expense. Prepare the monthly result of operation (P&L), compare it with budget and analyze the variance in order to monitor the performance of the division with timeline.
• Ensuring that all company procedures on safety and security are met.
• Responsible to handle and manage Accounts Receivable and Accounts Payable department.
• To raise Sales Invoices to the Customers and ensure all aged buckets are cleared and customers pay within 30 days. Collection effort required by phone, email and some will require visits.
• Customer queries to be resolved within 5 working days.
• To ensure cash application staffs have details of money received & which invoices money is being paid for.
• To ensure write offs are minimized and Co-ordinate sending of invoices to customers.
• To maintain staff payroll and look after company licenses.
• To maintain assets inventory and responsible for all Admin/Accounts matters.
• Prepare/maintaining Income & Expenses accounts monthly basis and all kinds of expenses accounts i.e. Petty Cash expenses, Admin expenses on daily basis.
• Handling the issues pertaining to movable and immovable properties and Human resource management of the company.
• Besides I was also responsible for supervising the Legal documentation.
• Drafting of the legal documents pertaining to immovable properties, court purposes and further responsible to manage filing system.
• Furthermore, to draft legal documents, undertaking, agreements, affidavits, declarations applications & petitions under the guidance of advocates & legal advisors.
• Maintain Confidentiality: Type, proofread and process a wide variety of complex and confidential agreements, reports, letters and memoranda; independently prepare correspondence or assign to others as appropriate; type from rough drafts or verbal instructions; take and transcribe dictation.
• Create/Maintain an Accurate and Current Office Record/File Management System: Develop and maintain existing filing system, including confidential files; maintain records, locate files, documents, and other information as necessary; research and provide information on subjects as required; refer requests for specific information about technical or specialized matters to appropriate personnel.
• Manage Complex Administrative Task: An administrative and secretarial services; screen visitors and phone calls; route calls or answer questions and handle general problems such as requests for information; maintain appointment calendar; make travel and meeting reservations and arrangements; review or coordinate mail and documents for signature.
• Manage the Document Process Work Flow: Managing the Document Controller, take full responsibility of all Legal documents, understand their purpose and process workflows for signature, circulation and filing of originals. Deal with IT department on all logistical parts including stationary, computers, applications, as well as the ability to introduce, develop and implement new processes across Legal.
Appeared in ACCA expected to be finished by December 2016
