Payroll Supervisor
Move one International
Total years of experience :16 years, 1 Months
• Process monthly payroll in Move One LLC for Balkans (Poland, Macedonia, Romania and Slovakia) and Africa (Egypt, Morocco Cameroon, Kenya, Chad, Burkina Faso, Mali, Senegal and Djibouti)
• Supervising the payroll processed for Middle East (UAE, Qatar, Saudi Arabia, Jordon, Iraq and Bahrain), India and Pakistan payroll
• Implementation of payroll new areas of investment by Move one in Africa including the tax and social security related payments and calculation in HRM system
• Creating payroll accounting GL files as per the financial ERP system used by the client. This includes payroll GL’s(Monthly off cycles) and also accruals(airfare, gratuity, leave etc.)
• Calculations of Mandatory Statutory Bonus for India and yearly bonus calculation for all regions as per the business performance and employee performance rating
• Creating HR analytical report based on Cost centers, Head count, compensation etc. that helps management in core decision making
• Implementing and making sure the payroll tax of the where they are setup and ensure the legal compliance tax is enforced in the payroll to avoid any fines for the clients. Also involved with declaration, registration and de-registration of employees.
• Coordinate with lawyers to understand the labor laws also includes tax and social security laws and HR Employee contract and Leave policy.
• Calculate Sales Incentive on quarterly bases by coordinating with finance and billing team
• Heading implementation of new HRM software selection which involves creating RFP, scoring vendors and commercial negotiation
• Setting up GOSI and social security in the payroll for deduction and company contribution and making regular payments to the authorities in the regions we operate
• Preparing Budget and CTC for the employee direct and indirect cost
• Preparing Audit and SOX report on quarterly bases.
• Processing Monthly, Bi weekly, off cycle payroll for more than 52 clients across all GCC countries and also Pakistan, Lebanon, Jordon and Egypt
• Implementation of payroll for new clients, by setting up the payroll data and helping client to create customized report as per client requirement.
• Creating payroll accounting GL files as per the financial ERP system used by the client. This includes payroll GL’s(Monthly off cycles) and also accruals(airfare, gratuity, leave etc)
• Helping client who require HRM system which is integrated to the payroll, especially leave and expense claims.
• Implementing and making sure the client follows all the payroll tax of the where they are setup and ensure the legal compliance tax is enforced in the payroll to avoid any fines for the clients. Also helping the clients with declaration, registration and de- registration of employees. Countries which I took care were Egypt, Jordon, Lebanon and Pakistan
• Setting up GOSI for all the GCC countries and setting it up in the payroll for deduction and company contribution and making regular payments to the authorities in the regions where its online on behalf of the clients
• Calculation of gratuity for leavers for all the clients we serve as per the rules and regulations of the region. Also have implemented the new gratuity method for all DIFC(Dubai International Financial Center) clients which is known as DEWS
• Creating accounting entries for the monthly payroll and reconciling the respective accounts on a Monthly basis on a common platform in which the data can be uploaded directly in the clients ERP accounting system
• Created budgeting & forecasted on employee based expenditure for the organization with includes direct and indirect cost
• Helping clients with calculations of overtime as per the labor law for the particular region or customized calculation based in company norms
• Provide training and seminar to client on the new payroll methods and data requirement, also training on the tax and social security procedure in each countries where the client is based
• Integrated Local Client ERP with ADP system with employee information, which helped in direct pull of
Information in regards for employee information and overtime hours and other as per client
Requirement
• Perform monthly payroll for more than 600 employees across the Middle East which includes UAE, Saudi Arabia, Oman, Bahrain, Kuwait and Qatar
• Creating accounting entries for the monthly payroll and reconciling the respective accounts on a Monthly basis
• Creating provisions for gratuity, leave, sales incentive and annual bonus
• Calculating the SIS (sales incentive) by coordinating with accounts receivable team understanding the revenue earned by employee during quarter against its target and send the final SIS payment to the respective GM’s and send the final approved payments to the employees.
• Administer benefits, compensation and insurance plans. Work with benefit carriers (medical, life insurance & work man compensation service providers) to negotiate new benefit and plan
• Integrated (Adrenaline)HRIS with Concur (employee expense claim) system with employee information, which helped in direct pull of information from HRIS
• Successfully launched the expense claim accounting data upload directly from concur which includes integrating M3 (accounting ERP) with the business centers and expense codes and create upload file that can be uploaded directly in the ERP system. This eradicated the manual creation of the upload file.
• Running the expense claim on weekly basis and creating the payment file for employee expense claim for the region and also verifying the JV (journal entries) before uploading
• Created budgeting & forecasted on employee based expenditure for the organization which included direct & indirect cost for the employees across Middle East which includes UAE, Saudi Arabia, Oman, Bahrain, Kuwait and Qatar
• Managing the payroll by taking care of monthly salaries, bonuses and benefit packages for both white and blue-collar employees (500 employees) across UAE, also handling the complete payroll accounting cycle, beginning with posting journal entries, maintaining general ledgers, reconciling accounts including the HR accruals. Calculated and prepared the final settlement and gratuity for resigned and terminated employees
• Implement human resources programs by providing human resources services, including talent acquisition, staffing, employment processing, compensation, health and welfare benefits, training and development, records management, safety and health, succession planning, employee relations and retention, and labor relations, completing personnel transactions.
• Conducted employee welfare, safety and wellness sessions and created a counselling cell in the office for employee benefits including the employee grievances plan, also conducted several training & development programs for white & blue collars. Organized regular health checkup camps for blue collar employees ensuring their health and safety.
• Edited and worked on the 2016 version of employee handbook, updating the new rules and policies of the company including new inclusions of anti-theft and fraudulent policy, whistle bowler policy and food policy
• In last quarter of 2016 I re-vamped the policies of the company bringing it in line with the company's corporate vision of Long standing commitment to sustainable development " which included changing the structure of the policies and encouraging and advertising the green policy through the new framework
• Working closely with the business head on performance management bringing in the 360-degree analysis and connecting it to the MBO.
• Created budgeting & forecasted on employee based expenditure for the organization with includes direct and indirect cost
• Calculating the bonuses based on the performance metrics evaluation like the Bell Curve
• Inspecting man power planning and preparing reports for staffing needs along with budget estimation for major projects which included full cycle recruitment from technical screening, interviews and on boarding paper works for visa and company documentation
• Managed company wide compensation program. Negotiating with employees on salary at the time of joining.
• Being a Shared Service managed the human resource and compensation & benefit for the company across UAE, Saudi Arabia and Bahrain
• Calculating sales incentives, bonuses, cashless incentives (vouchers & coupons) & additional pay-out
• Handling the monthly employee payroll bonuses and benefit package for UAE, Saudi Arabia and Bahrain more than 4000 employee. Taking care of the end to end process payroll management including gratuity calculation, journal entries, accruals and reconciliation of payroll accounts in SAP
• Created a common ERP system for communication and data storage of employee information across the borders and integrating with ESS (employee self-service) system along with the compensation & benefit system, bringing in this integration and system helped in avoiding duplication and common errors
• Worked with the ERP provider to create automated leave management and employee letter management tool which was previously maintained by the mangers manually integrating it to the ESS system
• Preparing the GOSI calculations for the locals and instructing the finance with the final payments to be made to GOSI authorities.
• Conducted weekly hurdles with the regional HR associates understanding their needs and requirements and updating them with new feeds
• Implemented bank documents in form of WPS for both Saudi Arabia & UAE.
• Created budgets & forecasts on employee based expenditure for the organization which included direct & indirect cost for the employees across all three regions UAE, Saudi & Bahrain
• Calculating sales incentives, bonuses, cashless incentives (vouchers & coupons) & additional pay-out
• Being a Shared Service managed the payroll for the company across Dubai, Iraq and Afghanistan (LOGCAP project) for more than 20, 000 employees. Taking care of the end to end process payroll management including gratuity calculation, journal entries, accruals and reconciliation of payroll accounts
• Documenting bank reconciliation statements enabling smooth finalization of accounts and maintaining relationship with bank executives, auditors and ascertaining conformity to regulatory bodies
• Implemented next-generation technologies and process automations (including new EDI and ERP systems) to foster an environment of continuous improvement. Trained users and served as the primary “go- to” trouble-shooter on these new systems, which propelled efficiency gains and significant time- and cost-savings
• Played an important role in introducing modern accounting automated technologies in the business by bringing in auto reconciliation known as FEBAN is SAP and working with Fides on auto reconciliation in Oracle. This helps the accountant in clearing the GL and posting inter company entries automatically with the help of data gathering Software
• Maximizing employee satisfaction matrices by providing pre-post payroll assistance and achieving delivery and quality norms by maintaining a grievances register.
• Successfully launched the WPS programmed (Wage protection System) implemented by the Ministry of labor in KBR payroll system and CFX method or elimination of manually banking process.
