Operations Coordinator
AMS
Total years of experience :12 years, 7 Months
PROJECTS COORDINATOR, AMS
• Serve as an Executive assistant of the Chief Operations Officer handling Calendar Management, Travel and Meeting Agendas.
• Serves as POC’s of Project Managers and Directors to execute projects tasks
• Monitor the status of sites and projects, identifying KPI’s and deliverables are met in full organizations standard
• Adhere and monitor that ISO standards and company Internal policies are always followed
• Liaising with Regions Proj. Manager and Country Manager to ensure smooth operations are carried over daily at site.
• Responsible in planning and mobilization of new acquired projects in MEA region, liaising with major key holders and Gantt chart preparations
• Responsible in monitoring, consolidation, and submission of report to Executive Management.
• Assisted in processing the legal registration of the company as required
• Assisted in acquiring tenders from UN / US Government agencies.
• Perform tasks as directed by management and established procedures
• Assist Regional Managers in creating and compiling various reports as determined by Executive Management
BUSINESS PROCESS COORDINATOR, AMS MISSION SUSTAINMENT FZ
• Designs, evaluates, executes, measures, monitors and controls business process documents to eliminate redundancy and brings efficiency in the business.
• Identify and analyse business rules which are fundamental to growth and development and able to group and decipher them effectively.
• Prepare reports related to Business Process functions as well any other reports that are requested.
• Identifying and analysing processes, this could necessitate adding steps to a process, or making drastic changes. It gives the company leeway to achieve better results
• Responsible in record keeping to identify the companies, milestones that have been crossed, and goals to be achieved.
• Interpret business requirements to make relevant changes.
• Optimized and map out new process designs that can aid the business to achieve better results.
• Responsible in maintaining a thorough knowledge of company policies and procedure systems and ensures its implementation throughout Dubai Head Office.
• Uniform design and implementation as a whole
Receiving and logging of all outgoing and incoming documents. Ensure
confidentiality of all correspondence & document; control distribution.
Responsible for the systematic control, tracking, compilation, distribution
and transmittal of documents. Organize filling system, keeping and control
of records and documents (both soft and hardcopy).
Drafting and encoding of correspondence, submittal, inspections and all
related documents.
Prepare submittals and transmittals of all documents for Client, Consultant
and Subcontractor meeting their respective Document standard formats,
also following-up with the status of each.
Handling documents application to Authority (Dubai Municipality Portal) i.e.
NOC and Structural inspection before casting.
Prepare contract documents such as form of agreement and appendices,
conditions of contract .
Prepare Bill of Quantities for enabling works, main works, provisional sum
items, and day work schedule.
Inventory of office supplies i.e. stationeries and other office supplies.
Handling Petty Cash receipts and making statement every end of the month.
Coordinate with Accountant the status of pending invoices, ensuring that all
documents are legitimate before issuing payments.
Assist in preparation of monthly payroll.
Handling Human Resource files and responsible for updating it.
Interfaces with other department and companies through regular
coordination of related activities in the assigned areas.
Prepare monthly Interim payments, monthly reports and site safety reports.
Responsible for routing correspondence, submittals and documents. To
ensure that all communications are appropriately dealt with, and follow up
with documents that requires responding.
Responsible for Project Document control process (i.e tracking, updating
and maintaining all relevant information’s, locations of drawings and
documents).
Compose monthly reports and price comparison sheets and other
documents using Microsoft office.
Prepare minutes of meetings as required, also responsible for the
arrangements of conference and meeting locations.
Operates office equipments such as photocopier, fax machine, computers
and calculator; coordinates the servicing of equipments.
Handling business phone calls and guests.
Performs other tasks, may be assigned from time to time.