Project officer
Islamic Relief Jordan
Total years of experience :10 years, 2 Months
1. Assume primary responsibility for daily project management and implementation, and ensure compliance with the project donor agreement.
2. Responsible for the implementation and supervision of the project overall activities; receiving inventory, improvement, warehouse management, vender monitoring.
3. Monitor project implemented activities in the field and make sure that all the goals & objectives are achieved.
4. Responsible to ensure that the needed supplies of the project are secured.
5. Responsible to attend sector meetings and any other stakeholder meetings
6. Developing Concept Notes and reports as needed.
7. Create database system for health project and obtains all needed data about project activities.
8. Ensuring well organized and safe filing for the projects files and data.
9. Conduct regular filed visits to projects locations
10. Make sure that all assessments are entered to the system 100% accurate.
11. Follow up with field team for home visits and number of entered assessments should be according to the plan
12. Make analysis including figures, statistics, and reporting as per project manager request
13. Responsible to distribute the items in line with donor and Islamic Relief policy.
14. Conduct administrative, logistical, and financial duties related to all aspects of project implementation
15. Maintain effectively communication system and ensure information flow between project and relevant parties
16. Responsible for supervising projects in progress and ensures that all issues related to the projects are clarified and completed to avoid confusion and interruption during execution of projects.
17. Keep track of all activities, and ensure that all activities are in line with plans, in order to meet up with deadlines.
18. Act as a focal point for AX, issue and follow up all system requirements.
19. To ensure the accuracy of information provided by the field team
20. To oversee the support in the relevant documentation and reporting. Bi weekly, monthly and quarterly reports to be submitted in time.
21. To expedite the payment process to the beneficiaries and ensure the payments are made on time.
22. Ensure the team are performing their activities as planned and as per the guidelines
23. Coordinate activities and expand professional relations with local and international NGO, governmental institutions.
1. Obtain All patients needed documents and medical report.
2. Continuously update the work plan and related key documents.
3. Close follow up with all patients and ensure obtaining the required documentation.
4. Will be responsible on RAISE system and all data entry, and referrals entry and documentation of the patients on the log sheets and files.
5. Before approving any case she should make sure that this case is not covered by other NGOs and have in valid UNHCR registration through RAIS system.
6. Edit excel sheets for Both IR-USA and OFID projects and add both admission, estimated cost and final cost.
7. Compare between all sheets and make sure that all sheets are matched
8. Enter the exit interviews and provide the team with monthly statics about the patients feedback, complains and satisfaction.
9. Follow up with the hot line, referred cases, complains follow-up, and provide monthly feedback about the patients referred from the field if they are treated or not, if not the justification of the rejection reasons.
10. Make sure that all beneficiaries are aware of the donor and the health assistance details terms.
11. Responsible to maintain all beneficiaries’ records.
• Responsible to distribute Items in line with IRW policy.
• Ensure that daily target is achieved.
• Ensure that beneficiaries receive clear message in a professional humanitarian way.
• Follow up on refugees’ complaint and inquiries.
• Responsible for items/vouchers security
• Raise risks to focal point.
• Ensure that all beneficiaries sign confirming receiving the items by themselves on the signature book.
• Ensure that refugees are not mistreated.
• Follow the distribution instructions as per IRJ-donor policy
• Responsible to distribute Items in line with IRW policy.
• Ensure that daily target is achieved.
• Ensure that beneficiaries receive clear message in a professional humanitarian way.
• Follow up on refugees’ complaint and inquiries.
• Responsible for items/vouchers security
• Raise risks to focal point.
• Ensure that all beneficiaries sign confirming receiving the items by themselves on the signature book.
• Ensure that refugees are not mistreated.
• Follow the distribution instructions as per IRJ-donor policy
. in
