Senior Supply Chain Coordinator
Al Zahrawi Medical
Total years of experience :27 years, 3 Months
Responsible of supervising the procurement, logistic and warehouse department, ensuring the smooth process of the work complying with the Company Policy and procedures.
Maintaining harmonized the relations between my team and the sales team of all Unit (Laboratory, Medical, Nuclear and Analytical Dept.). A side of that I am also in charge of:
• Monitoring closely Suppliers and Shipping Company.
• Direct contact with Customers in order to improve the operations, ensuring that products are delivered in a good state and on time.
• Create new processes to improve order procedure, delivery and stock arrangement.
• Conduct liaison between Sales team and Supply Chain team.
• Monitoring of the full stock inventory, controlling physically and electronically goods bought, sold and reconciliation of the on-hand inventory.
• Conduction of Monthly and Yearly stock taking.
• Supervised and monitored expiry dates of medical stocks (Reagents, Consumable, QC...)
• Ability to handle General Cargo, Perishable items, DG and Radioactive items.
Responsible to work closely with the Suppliers, Freight Forwarder and Customs, complying with the Company Operational Procedures and ensuring the smooth supply of material for all of the follow department: IT, Audiovisual, Broadcast, Fire & Security Systems, Building Controls, Hospitality and Lighting projects.
• Continuously Monitoring Client Purchase Order,
• Check Inventory for the availability or similar item in stock ready for delivery
• Coordinate with Warehouse Supervisor for ordering of consumable item.
• Request Quotation to settle the price, payment terms, and delivery schedule.
• Prepare Purchase Orders and send it to Supplier,
• Follow up orders with the Vendor to get order confirmation and exactly delivery schedule.
• Follow with Account the payment process to start with the shipping arrangements with the Supplier.
• Select the suitable Freight Forwarder.
• Assist Freight Forwarder during the clearance and Apply for special approval from the Custom and fix clearance problem, if there is.
• Coordinate with Warehouse for Delivery
• Find solution and sort out problems such as delay in delivery, Payment problem, Shortages and
Discrepancy in the material.
• Coach and Train New Staff and Supervisor them.
• Prepare Daily Procurement Status Report.
• Yearly Evaluation of the Supplier.
• Conducted supplier audits to ensure all suppliers met company standards
• Prepare for yearly External Audits and Monthly Internal Auditing
• Negotiation with Supplier for Credit Facility.
Responsible to prepare the purchase order for Automations, Press, Refractory Modules, Firing, Drying and Fettling Machine, Spare parts and Raw material for the production of Floor/Wall Tiles, gres porcelain, sanitary ware, Bath tub and also Furniture and coordinate with the Suppliers and Customs to provide the materials without delay.
• Prepare Purchase Orders according Factory / Engineers requirement
• Forward the Order to Supplier and follow closely till the delivery to our warehouse in Italy
• Coordinate with logistic dept. the clearance of the goods
• Handling Meeting with Supplier to negotiate Quality, Price and Delivery
• Research of new supplies take care of Quality & Price
• Negotiation for Payment Term.
• Preparation for yearly ISO
For most one year I was also monitoring the coming order request from the Greek Client, follow with the Production Line the execution of the order until the arrangement of the export to the Client.
• Working closely with Greek Clients
• Monthly meeting with the Greek Companies to finalize the order schedule for the next month.
• Check the Stock with the Warehouse and accordingly the availability to schedule the manufacturing of the item not available with the Production Line.
• Following the material Status with the Production line and the Quality Control Department
• Coordinate with Warehouse the packing and loading of the material
• Preparation of all documents for exporting.
Responsible to assist the Project Manager in writing detailed Project Progress Reports, prepare Pre-qualification & Tender Document and text Agreement and final Contract.
• Preparation of the Tender and Pre-qualification Documents for “Cairo Third Line Metro”
• Preparation of Agreement & Contract, Agenda of Meeting,
• General Administrative activities.
Responsible to prepare Purchase Order, follow the delivery with the Supplier and arrange the collection with the Freight Forwarder. In charge also to register all the Invoice of our supplier.
• Issue Order as per Factory Request,
• Monitoring the readiness of the material
• Issue the Payment to Supplier once material are ready
• Arrange the collection of material to our Warehouse
• Prepare the Export Documentation (Invoice, Packing list and Certificate of Origin)
• Dispatch the goods to our Factory in Egypt
• Monthly registration of the Supplier Invoice
• Monthly Report for the Purchasing Status
In charge of coordinating the Back and Front Office
• Preparation of Brochure,
• Booking hotel and transfer
• Daily accounting,
• Manual Air-ticketing,
• Weekly check of the settlement B.S.P
• Sale travel package,
• Sale air and naval tickets,
• Travel arrangement
• Daily Administrative Activities
Responsible of monitoring the for Back Office
• Booking hotel and transfer for the Client and issue the Travel Contract which has been signed by the Client and make sure that all the required documentation has been provided by Customer.
• Preparation of Charter tickets for Groups
• Prepare Weekly the “Last Minute Offer”
• General Administrative Activities such as replied to the Fax and Letter, archive,
