Buying & Expediting Assistant
Ooredoo Qatar
Total years of experience :14 years, 0 Months
•Compare commercial offers received from vendors and shortlist based on price and performance
•Verify Records for Purchase Order creation based on user inputs and send for approval.
•Prepare and issue Purchase Orders based on business requirements
•Prioritize strong communication to eliminate the possibility of errors due to miscommunication.
•Track open purchase requisitions assigned to the team & ensure proper process is followed to issue the Purchase Orders
•Review reports such as upcoming due dates, past dues and back orders & coordinating with vendors for timely delivery of materials and goods based on Purchase Orders
•Liaise with the user and vendors incase of change in items and delivery date mentioned in the Purchase Order
•Ordering, receiving, and stocking QAR 15, 000 worth of non-asset merchandise, office supplies and equipment every two weeks for the organization.
•Preparing daily, weekly, and monthly stock reports for Scratch Cards, SIM Cards & smart phones.
•Preparing and presenting quarterly reviews.
•Forecasting quantities of supply needed for SIM cards, Scratch Cards, smart phones by constantly monitoring the consumption during previous periods and by reviewing the stock positions against outstanding purchase orders.
•Coordinating with Solutions & Services Development Sections.
•Arrange placement of orders by coordinating with the Contracts Section & Ooredoo warehouse staffs and monitor the progress of all placed orders.
•Based on inventory management system, coordinate with user and warehouse staffs for maintaining required levels of SIM cards, Scratch cards, smart phones & ONT casings
•Interfaces with supply chain, distribution channels and finance, and overseas suppliers and freight forwarding agents during placement of orders, receipts, and payments.
•Raising, follow up & getting approvals for purchase requisitions & internal requisitions.
•Quality check for scratch cards & SIM cards received from suppliers and approving or rejecting based on quality for market distribution.
•Data inventory & distributions of test scratch cards & SIM cards.
•Preparing technical specifications & other related documents for tender process of scratch card & SIM cards.
•Preparing documents for TC (tender committee) submissions.
•Front face of organization to support & procure spares & tools for clients
•Reviewing requisitions raised by vendors & taking necessary action based on their priority.
•Requesting and negotiating for quotes (RFQ) from suppliers.
•Ordering inventory, supplies, equipment and services for all departments and divisions.
•Securing the best price for all purchases without compromising on quality.
•Logging all purchases into centralized purchasing system for proper tracking & classification.
•Maintaining a large database of vendors and contacts within the industry.