KOTESWARA RAO VUTUKURI

Managing the financial reporting for the organization. This includes monthly financial reporting, budgeting, forecasting, and all statutory financial reporting. Overseeing Accounts Payable, Accounts Receivable, Tax, Invoicing, Payroll, Financial and Management Accounting functions. Work in coordination with bank representatives to ensure smooth functioning of banking and financial activities. Maintaining foreign & local vendor accounts and correspondence over billing/payment queries & payment process. Responsible for timely submission of all statutory and MIS reports. Follow the shipment with operation staff, shipping company up to hand over the cargo. Follow the Releasing of Bill of lading with Co - ordination with Freight Forwarders. Follow the daily status report for the export shipments. Planning of Break bulk, LCL & FCL shipments. Handling Export shipment documents. Co - ordination with destination consignee and freight forwarder. Independently Handling Pre - Shipments and Post Shipments Documents. Materials pick up planning from local supplier. Handling Nomination Shipments Coordinate with overseas Business Partner.

 Managing the financial reporting for the organization. This includes monthly financial reporting, budgeting, forecasting, and all statutory financial reporting.
 Overseeing Accounts Payable, Accounts Receivable, Tax, Invoicing, Payroll, Financial and Management Accounting functions.
 Work in coordination with bank representatives to ensure smooth functioning of banking and financial activities.
 Maintaining foreign & local vendor accounts and correspondence over billing/payment queries & payment process.
 Responsible for timely submission of all statutory and MIS reports.
 Follow the shipment with operation staff, shipping company up to hand over the cargo.
 Follow the Releasing of Bill of lading with Co - ordination with Freight Forwarders.
 Follow the daily status report for the export shipments.
 Planning of Break bulk, LCL & FCL shipments.
 Handling Export shipment documents.
 Co - ordination with destination consignee and freight forwarder.
 Independently Handling Pre - Shipments and Post Shipments Documents.
 Materials pick up planning from local supplier.
 Handling Nomination Shipments Coordinate with overseas Business Partner.

Accounts & Finance:

 Preparation of all financial reports, including profit and loss statement, balance sheet and statement of cash flows, as well as year-end financial reports.
 Manage all aspects of the finance function including general ledger, fixed assets, accounts payable, accounts receivable, petty cash, bank reconciliation and intercompany balances, payroll, etc.
 Working knowledge of all statutory legislation, regulations, and tax compliances.
 Prepare and process payroll of around 100 employees through WPS Transfer.
 Supporting fixed assets accounting and schedules for physical verification.
 Conduct monthly and quarterly account reconciliations to ensure accurate reporting and ledger maintenance.
 Analyze financial information and summarize financial status.
 Spot errors and suggest ways to improve efficiency and spending.
 Review and recommend modifications to accounting systems and procedures.
 Participate in financial standards setting and in forecast process.
 Provide input into department’s goal setting process.
 Prepare financial statements and produce budget according to schedule.
 Liaise with external auditor to finalize quarterly and annual accounts.
 Develop and document business processes and accounting policies to maintain and strengthen internal controls.

HR & Admin:
 Maintain corporate files both internally and with government authorities (licenses, registrations etc.)
 Manage personnel files; manage employee attendance system.
 Liaise with PRO in preparing of MOL Contract as per approved and accepted offer letter, Visa, immigration prior to joining date.
 Visa cancellation process (Coordinate with PRO).
 Coordinating with new employee and PRO for complete visa process.
  Manage insurance additions and deletions, card issuance/replacements etc.
 Ensuring all types of leave for all employees are tracked and managed through company software in coordination with Department Heads.
 Booking Airline tickets, tourist visa s and arrange hotel accommodation for travel.
 Updating Employee Master Files for additions, deletions.
 Calculating & processing Final Settlements.
 Prepare all documentation required & related to monthly payroll and entries on system.
 Collecting, processing, obtaining approvals for all Expense Claims, processing Business Travel Requests & applicable allowances.
 Good understanding of UAE Labour Laws.

Exports:
 Prepare all the documents that will be sent to our agents (Final Invoice, Packing List, COO, and B/L) and send a scanned copy to the Shipping agents in GCC to start the clearing process and issue the related document.
 Preparing documents from Chamber of commerce and Attestation by Embassy. (If necessary).
 Coordinating with the shipping lines, transporters, clearing agents for Custom clearing, related parties to move goods from one destination to another destination in GCC region for shipments.
 Ensure the safe receipt, storage, retrieval and timely dispatch of goods. Closely monitor all shipments.

Imports:
 Follow up with the supplier on the documentation process to be confirmed before sending the original (commercial invoice, packing list, COA, COO, Manufacturing Certificate, Bill of Lading, ...).
 Handle LC preparation with the concerned bank and share it with the supplier for confirmation before sending the signed original application to our bank. Coordination and collection of original documents from Bank.
 Follow up with clearing agent for collection of documents and DO collection from shipping line.
 Coordinate with Transporter for the timely deliveries of consignment from port to our warehouse.
 Have experience preparing various types of E- clearance documents (Import, Export, Transit, and Transfer for Land, Sea and Air Freight etc.).
 Goods Receipt Notes (GRN) to be matched against the original purchase order and supplier invoice, to allow payment to be made.

Accounts & Finance:
 Closing of accounts on monthly, quarterly and yearly basis within stipulated period of time of both company & inter company accounts.
 Reconciliation & follow up with bank for transactions and generate swift if required, download e statements on daily basis.
 Prepares asset, liability, and capital account entries by compiling and analyzing account information.
 Prepare and process payroll of around 200 employees through WPS Transfer.
 Maintaining foreign & local vendor accounts and correspondence over billing/payment queries & payment process.
 Participation in the periodical physical Inventory verification and reconciliation of Inventory.
 Liaise with external auditor to finalize quarterly and annual accounts.
 Co-ordination of finance manager at the time of finalization of Balance sheet and P& L.
 Responsible for timely submission of all statutory and MIS reports.
 Prepares and posts intercompany transaction and reconcile it by the month end.
 Resolve discrepancies in pricing, quantity and product descriptions between invoices and purchase orders. Work with purchasing department to resolve variance.
 Maintaining petty cash, foreign currency, cash reserves and disbursing cash salaries.
 Manage, reviewing the overall operation of the accounting department, accounting procedures, maintenance of accounting records and preparation of financial statement and reports.

Imports:
 Handle LC preparation with the concerned bank and share it with the supplier for confirmation before sending the signed original application to our bank.
 Follow up with the supplier on the documentation process to be confirmed before sending the original (commercial invoice, packing list, COA, COO, Inspection Certificate, Bill of Lading, ...).
 Coordination and collection of original documents from Bank.
 Follow up with clearing agent for collection of documents and DO collection from shipping line.
 Coordinate with Transporter and our logistics dept. for the timely deliveries of consignment from port to our warehouse.
 Goods Receipt Notes (GRN) to be matched against the original purchase order and supplier invoice, to allow payment to be made.
 Have experience preparing various types of E- clearance documents (Import, Export, Transit, and Transfer for Land, Sea and Air Freight etc.).

Exports:
 Prepare all the documents that will be sent to our customer/bank/subsidiaries in Africa (Final Invoice, Packing List, COA, and B/L) and send a scanned copy to the Shipping department in international destinations to start the clearing process and issue the related document.
 Preparing documents from Chamber of commerce and Attestation by Embassy& MOFA (If necessary).
 Send original documents and provide the concerned employees in each subsidiary with the AWB for tracking and proceed with the clearing process.
 Coordinating with the shipping lines, transporters, clearing agents for Custom clearing, related parties and govt. authorities for export shipments.
 Execution of export documentation (pre & post shipment) requirements for shipment from Jebel Ali, Dubai to destinations especially in Africa, Asia, GCC, SA & Europe which include Letter of Credit shipment, commercial invoice, packing list, etc. Ensure that all documentation meets export regulations.

Overall:
 Communicate concerned party (supplier and customer) to give shipping advice and share documents in a timely manner.
 Have Global Trade Banking and Exchange Rates Management experience.
 To manage of all logistics matters with reference to both import & export.
 Coordinate with the sales department and customers for the order process and payments.
 Ensure the safe receipt, storage, retrieval and timely dispatch of goods.
 Closely monitor all shipments.
 To implement and ensure proper and smooth operations, incoming and outgoing system through computerized administration and retrieval systems (ERP system).
 Preparing costing for each shipment.

Accounts & Finance:
 Reconciliation & follow up for transactions and generate swift if required, download e statements on daily basis.
 Prepare and process payroll of around 150 employees.
 Maintaining foreign & local vendor accounts and correspondence over billing/payment queries & payment process.
 Support the Finance Manager in F&A complementary tasks in the areas of business planning and controls, banking.
 Participation in the periodical physical Inventory verification and reconciliation of Inventory.
 Liaison with Auditors & Banks.
 Co-ordination of finance manager at the time of finalization of Balance sheet and P& L.
 Responsible for timely submission of all statutory and MIS reports.
 Reconciliation of GL, Sundry debtors and Creditors.
 Maintaining petty cash, foreign currency, cash reserves and disbursing cash salaries.
 Closing of accounts on monthly, quarterly and yearly basis within stipulated period of time of both company & intercompany accounts.

 Post and process journal entries to ensure all business transactions are recorded.
 Update accounts receivable and issue invoices. Update accounts payable and perform reconciliations.
 Assist in the processing of balance sheets, income statements and other financial statements according to legal and company accounting and financial guidelines. Assist with reviewing of expenses, payroll records etc. as assigned.
 Update financial data in databases to ensure that information will be accurate and immediately available when needed.
 Prepare and submit weekly/monthly reports.
 Assist senior accountants in the preparation of monthly/yearly closings.